Chapter 2 – Fiscal Management

22030.10.1 Stock Records

• The responsible unit shall maintain stock records on all items that are stored in the support services and maintenance warehouses. In addition, unit stock records shall be maintained for materials being warehoused in other storerooms and supply shops that exceed a working stock (30 day) supply and collectively meet any of the following criteria:

  • Gross floor space used exceeds 4,000 square feet.

  • Average annual inventory investment in expendable goods exceeds $50,000.

  • Annual issues of expendable goods exceeds $100,000.

  • Inventory consists of 400 or more stock items.

• Records Maintained

  • Stock records shall be maintained by using a manual card or computerized inventory control system. The STDStandard Form (DGS) Form 119, Stock Control Record, is available for use as a manual stock record card in recording information dealing with the management and control of warehouse inventories. This or a similar record card shall be used in all warehouses when a manual system is the only means of control. If a computerized inventory management system is used, the system shall provide the same information and data required on a stock record card.

  • The stock record, which serves as a joint purchasing/financial/ operational record, shall be kept current and accurate at all times. Stock Control Record cards are available from the Office of Procurement, MSSMaterial Services Section.