Department of Corrections and Rehabilitation - Operations Manual

Chapter 2 – Fiscal Management

Article 12 – Materials Management

All items carried in the warehouse shall meet the Department’s criteria for selecting items for continuing storage in DOMDepartment Operations Manual 22030.10.4. All items shall be reviewed annually by the materials management coordinator, and those items not meeting the criteria shall be discontinued.
All items carried in the warehouse as routing stock for filling supply demands shall have levels set by using the Min/MaxMaximum or R/O inventory control concept. Stock control records shall be available for audit purposes at all times.
Supply levels for stock items are established to accomplish the following:
- To have an ample supply of stock items on hand but not more than is needed to meet the goal of the Department.
- To have emergency reserves on hand in the event items due in are not received on time.
- To know when and how much to order.
- To build accurate records which provide for adjustments at a later date.
Time, space, and money are wasted if supply levels are not set. The Department shall not have excessive funds tied up in unused inventory.