Chapter 2 – Fiscal Management

22030.11.8.5 Inventory Reports Statewide Inventory Management Program (SIMP)

• In addition to the base inventory, at the end of the fiscal year, a physical inventory shall be taken and input to the DGSDepartment of General Services, Office of Procurement, SIMP. The required inventory data shall be entered on the worksheets (SLH Form 912 provided by SIMP). The completed worksheets shall be sent to the SIMP and to the Department’s Materials manager, ASDSee Division of Administrative Services (DAS) (see ASB); and a copy shall be retained by the facility.

• Each institution or facility worksheet shall list the specific items stored in that location. When the completed worksheet is received by the Office of Procurement, the inventory information shall be fed into the SIMP computer system.

• The Department’s participation in the SIMP inventory program shall be in two phases. Phase I began with a support warehouse inventory in fiscal year 1985-86. Phase II shall bring the maintenance inventories on line beginning in fiscal year 1989-90. Those facilities that now have an operational maintenance inventory control program in use shall be input first. It is anticipated that facilities that do not have an operational maintenance warehousing program shall be phased into the SIMP system during fiscal year 1990-91.

• After the second physical inventory is in the SIMP system, management reports shall be produced to monitor and measure the effectiveness of the program. This system shall provide the Department with the following information:

  • The Department’s expendable goods inventory investment, by warehouse and stock item.

  • An increase or decrease in the inventory investment and at what rate.

  • Stock turnover/ratio.

  • Identification of items in long supply or excess.

  • Deviations of physical inventory counts when compared to stock record counts.