Department of Corrections and Rehabilitation - Operations Manual

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Chapter 2 – Fiscal Management

Article 12 – Materials Management

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22030.12.3 Property Identification Numbers

  • Each item of state-owned property shall bear an identifying number, either by decal or engraving. The manufacturer’s serial number for typewriters, computers, calculators, etc., shall not suffice for purposes of identification.

  • Property numbers are assigned to property as it is received. When the property is received from the vendor and prior to moving the item from the point of delivery, the property controller shall assign a property tag that indicates the division or unit to which the property belongs and a specific number that shall be affixed to the item.

  • Property is tagged to designate the assets as belonging to the state. Property tag or engravings shall be placed so that they are in plain sight and easy to read.

  • When a computerized bar code system is in effect, an optical scanning identification decal can be substituted for the traditional property tag now in use.

  • To the extent possible, all property shall be tagged on the front, left-hand corner of the item. The identification number/tag shall not be changed unless transfer occurs between divisions or institutions. If the property tag is destroyed, lost, or marred beyond recognition, a substitute number shall be supplied upon request.