Department of Corrections and Rehabilitation - Operations Manual

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Chapter 2 – Fiscal Management

Article 12 – Materials Management

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22030.6.2 State Price Schedule

  • SPSs are established to permit direct ordering of primarily noncompetitive commodities by state agencies. They are not contracts and agencies are not required to purchase items from SPSState Price Schedule vendors except those listed with CALPIACalifornia Prison Industry Authority (formerly PIA). Except for items available from CALPIACalifornia Prison Industry Authority (formerly PIA), if an item of another brand or type would better meet the department’s needs and the price is lower, it shall be processed as a normal purchase transaction after notifying the Office of Procurement, Research and Analysis Section, of the intent to purchase the item from another source. Permission shall be secured to purchase materials from alternative vendors who offer the items at lower prices. A notation concerning the approval and circumstance shall be placed on the order for audit purposes.

  • Purchases against an SPSState Price Schedule cannot exceed the $9,999.99 limit specified in the SPSState Price Schedule. Each time an order is placed against an SPSState Price Schedule, a copy shall be forwarded to the Office of Procurement.

  • Purchases from CALPIACalifornia Prison Industry Authority (formerly PIA) have no monetary restrictions.

  • Copies of SPSState Price Schedule orders shall be sent to the Office of Procurement on a weekly schedule.