Chapter 2 – Fiscal Management

22030.6.3 Subpurchase Order

• A “subpurchase order” is used to order merchandise where the total cost is less than $100, and for the type of items listed below. A PIN Stock Item number is not needed. Small and minority-owned business shall be vigorously sought when placing subpurchase orders.

• Additional items in the “subpurchase order” category:

  • Without monetary limits.

    • Purchases from CALPIACalifornia Prison Industry Authority (formerly PIA).

    • Purchases from the State Educational Agency for Surplus Property Subsistence.

    • Purchases from the DGSDepartment of General Services, Surplus Property.

    • Purchases of excess personal property from the federal government by qualified state agencies.

    • Inter-agency purchases.

  • Special monetary limit – less than $10,000.

    • Intravenous solutions.

    • Cadavers and live laboratory animals.

    • Prosthetic devices.

    • Purchases of books, educational films, and film strips, Library of Congress cards, film slides (35 mm, 2 x 2, etc.), microscopic slides, reproduction of art objects and paintings, phonographic records, prerecorded tapes, publications, periodicals, sheet music, test and examination booklets (such as education aptitude, achievement, personality, etc.), maps and aerial photograph (cost of publications only, not cost of preparation), and copies of documentary material prepared by governmental agencies.

  • Special monetary limit – $1,000.

    • Ice.

    • Bottled drinking water or distilled water when it has been determined that the building water supply is not fit for human consumption, or when the cost of connecting a drinking fountain to the building water supply renders it impractical (No other purchases of bottled drinking water shall be made).