Chapter 2 – Fiscal Management

22030.6.4.3 Emergency Purchases

• In the event of emergencies, when it is necessary to buy material in excess of the monetary limits, the following process shall be used:

  • The staff desiring to make the purchase shall contact the nearest DGSDepartment of General Services, Office of Procurement, and request emergency purchasing authority. An explanation shall be furnished regarding the circumstances surrounding the emergency and a complete description of the material, price, and source of supply. The Office of Procurement buyer receiving the request shall review the circumstances and, if warranted, a GSOPGeneral Services Office of Procurement Form 42, Authorization to Exceed Monetary Limits of SAMState Administrative Manual 3571.1, shall be issued.

  • In the event that it is impossible or impractical to contact the DGSDepartment of General Services, Office of Procurement, the Department shall proceed with the purchase without prior approval by the Office of Procurement. However, the Department, within five working days, shall notify the Office of Procurement of the action taken and the circumstances necessitating the action. After review and determination by the Office of Procurement that such action was warranted, a GSOPGeneral Services Office of Procurement Form 42 shall be prepared and forwarded to the unit initiating the order.

  • During any period of a natural disaster (earthquake, fire, and/or flood) the unit charged with the emergency services support shall process emergency orders. The purchase document and justification shall be submitted to the Office of Procurement within 30 days after the termination of the disaster but no more than 60 days after the emergency order was made. After review and determination by the Office of Procurement that such action was warranted, a GSOPGeneral Services Office of Procurement Form 42 shall be prepared and forwarded to the facility making the purchase.

  • Copies of the GSOPGeneral Services Office of Procurement Form 42 shall be attached to the copies of the contract/delegation purchase order which departmental staff shall prepare to complete the transaction. All such purchase orders shall be clearly identified and marked “Emergency.”