Chapter 2 – Fiscal Management

22030.7.1 Data Requirements

• The data requirements for purchases from MSSMaterial Services Section are as follows:

  • Area of “Supply Order”

    • Ship stock to – enter address to which merchandise shall be delivered.

    • Send invoice to – enter name and address of unit receiving the invoice.

    • Signature of officer authorizing expenditure – signature of person authorized to sign a supply order.

    • Agency contact – enter name and phone number of person Materials Services Section shall contact regarding the order.

    • Date – enter the date the order is prepared.

    • Agency billing code – enter correct agency billing code.

    • Agency reference number – enter the unit’s internal control number, if possible.

    • Back order instructions – enter a mark to receive back-ordered material. No back order shall be processed when the box is unmarked.

    • Stock number – enter the stock item number found in the DGSDepartment of General Services’ Materials Services Catalog.

    • Catalog description – enter description as written in the DGSDepartment of General Services’ Materials Services Catalog.

    • Unit price – enter the unit price shown in Section 7 of the Materials Services Catalog.

    • Price extension – enter the extended price. (The unit price times the quantity equals the extended price.) Unit – use the abbreviations listed in the Materials Services Catalog.

    • Quantity – enter amount desired.