Department of Corrections and Rehabilitation - Operations Manual

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Chapter 2 – Fiscal Management

Article 13 – Contracts

Revised July 30, 2010

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22040.4 Contract Process

  • The CMBSee Office of Business Services (OBS) shall administer all non-ITInformation Technology service contracts, including the competitive bid and non-competitive bid (NCB) processes, for Adult Institutions, Division of Juvenile Justice (DJJDivision of Juvenile Justice (formerly CYA)) facilities, Adult and Juvenile Justice Parole Divisions, and Adult and Juvenile Justice Headquarters Programs. Service and Expense orders can be utilized to obtain informal services not to exceed $4,999.99 (excluding tax) for a twelve-month period.

  • Contract processing time can vary significantly depending upon the complexity and volume of contracts and the various control agencies involved in the approval process. Programs shall follow the OBSOffice of Business Services established contracting guidelines to allow enough lead time for necessary approvals before the effective date of the contract.

  • All requests for contracts shall be initiated by the program/institution on a Purchase Requisition (PReq) through the release process to the CMBSee Office of Business Services (OBS) in Systems, Applications, and Products (SAP).