Chapter 2 – Fiscal Management

22070.5 Preparation of Claims

• A claim submitted by an institution employee for the repair or replacement of damaged personal property or reimbursement of stolen personal tools or equipment shall be approved by the employee’s immediate supervisor and the Warden or designee. A claim submitted by an administration or field office employee shall be approved by the employee’s immediate supervisor and the appropriate division/department head or designee.

• All claims involving reimbursement of stolen personal tools or equipment valued in excess of $500 must be approved by CalHRCalifornia Department of Human Resources (formerly DPA and SPB).

• All claims shall be submitted using CDCRCalifornia Department of Corrections and Rehabilitation Form 892, Employee Claim for Loss or Damage to Personal Property.

• All claims shall include the employee’s verification of the following on CDCRCalifornia Department of Corrections and Rehabilitation Form 892:

  • The item was used in the course of employment

  • Loss or damage of the item occurred at the employee’s work site, work base, or en route between the two locations

  • Loss or damage of the item was not a result of carelessness or negligence Additional documentation required for damaged personal property:

  • If the item is repairable, provide a researched estimate of the cost for any repairs

  • If the item is irreparable, provide the reason(s) why the item cannot be repaired and evidence of the item’s value at the time of damage, e.g., sales records, price lists, etc.

• Additional documentation required for stolen personal tools or equipment:

  • The official CHPCalifornia Highway Patrol report describing the incident or the circumstances of the theft

  • Evidence of the item’s value at the time of theft, e.g., sales records, price lists, etc.