Chapter 2 – Fiscal Management

21040.5 Definitions

• The following definitions are included as a guide, but any definitions in statute shall supersede the definitions in this Article.

  • Major Capital Outlay

    • Major capital outlay projects include the following:

      • Any real property acquisition including the exercise of a lease purchase option.

      • New construction, extension, or betterment in excess of $400,000.

      • Fixed and movable equipment necessary for the initial occupancy of a new facility.

  • Minor Capital Outlay

    • Capital outlay construction projects estimated to cost $400,000 or less.

  • Special Repairs

    • Repair projects that, irrespective of cost, continue the usability of a facility at its designed level of services are termed special repairs. The nature of these repair projects is considered extraordinary, either in amount or occurrence, and extends the life of the facility or infrastructure.

  • Alterations

    • Any modification to a State building that changes the use of the building in function, layout, capacity, or quality is an alteration. New construction may be considered an alteration. Typical alterations include the demolition and construction of new walls and additions up to the limits in Section 6.00 of the Budget Act (Section 6).

  • Maintenance

    • Maintenance projects are intended to keep structures, grounds, equipment, and facilities within acceptable standards of structural condition, appearance, and utility.

  • Budget Package

    • A budget package consists of schematic drawings, outline specifications, and a cost estimate. Packages shall be descriptive to convey accurately the location, scope, cost, and nature of the improvement being proposed.

  • Preliminary Plan

    • The preliminary plan includes site plan, architectural floor plans, elevations, outline specifications, and cost estimate. For each utility, site development, conversion, and remodeling project, the drawings shall be descriptive to convey accurately the location, scope, cost, and nature of the improvement being proposed.

  • Working Drawing

    • Working drawings include a complete set of plans, specifications, and final cost estimate that show/describe all phases of a project (architectural, structural, mechanical, electrical, civil engineering, and landscaping systems) to the degree necessary for accurate bidding by contractors and for the use of artisans in constructing the project. All necessary professional fees and administrative service costs shall be included in the final cost estimate.

  • Construction

    • Construction projects are those that create new or improved real property. A capital outlay project shall include all related items such as fixtures, installed equipment (commonly referred to as Group I equipment), auxiliary facilities, contingencies, project construction management, administration, and associated costs like design and loss of productivity. Group II equipment, movable equipment, such as tables and chairs, will be included as necessary and appropriate.