Chapter 2 – Fiscal Management

21050.4.1 Types of Reimbursement

• The Budget Act classifies reimbursements as either “Scheduled” (budgeted) or “Unscheduled” (not budgeted). It is the intention of this section to ensure that all CDCRCalifornia Department of Corrections and Rehabilitation reimbursements are “Scheduled.” The Uniform Codes Manual lists the various types of reimbursements, which include the following:

  • Intradepartmental – Scheduled reimbursements from other departmental units/programs within the same organization, such as Inmate/Ward Labor (IWL) services related to Facility Planning, Construction, and Management (FPCMFacility Planning, Construction, and Management) construction projects.

  • Interdepartmental – Scheduled reimbursements from other State departments, commissions, boards, etc., such as rent and utility costs for California Prison Industry Authority (CALPIACalifornia Prison Industry Authority (formerly PIA)), inmate and custody services provided to the California Department of Forestry and Fire Protection (CALCalipatria State Prison FIRE), and health care services related to the Inmate Medi-Cal Program.

  • External/Federal – Scheduled reimbursements received DIRECTLY from the federal government, such as overtime costs for parole/special agents working on the Violent Crime/Gang Task Force.

  • External/Local – Scheduled reimbursements received from local governmental entities within the State, such as housing and care costs for county inmates assigned to fire camps.

  • External/Private – Scheduled reimbursements received from private individuals, firms, institutions, or corporations, such as inmate services for Joint Venture Programs.

  • External/Other – Scheduled reimbursements not otherwise classified. This classification should only be used when a reimbursement does not fit it into one of the above broad classifications.

  • Unscheduled – Reimbursements which either were not anticipated nor provided for when the budget was prepared, or for which budget revisions to increase scheduled reimbursements have not been processed. Unscheduled reimbursements shall not be used without prior consultation and authorization from ASBOffices identified as: ASB Bakersfield, ASB Corcoran, ASB El Centro, ASB Paso Robles, ASB Rancho Cucamonga, ASB Sacramento, ASB Stockton, BMBBudget Management Branch or FMS, and/or DOFDepartment Of Finance.