Chapter 2 – Fiscal Management

21050.4 Reimbursements

• A reimbursement is repayment for the cost of work or services performed, or for other expenditures made for or on behalf of and for the convenience of another governmental unit, fund, or department, or for an individual firm or corporation. There should be a positive, direct relationship of the charge to the cost of the particular services performed for an individual or entity before one considers a receipt to be a reimbursement. Refer to SAMState Administrative Manual § 6463.

  • Reimbursement services require the use of Internal Orders (IO) in SAP in order to segregate the financial effects from the ongoing support operations. Prior to establishing an IO, programs must have the approval of BMBBudget Management Branch or FMS and ASBOffices identified as: ASB Bakersfield, ASB Corcoran, ASB El Centro, ASB Paso Robles, ASB Rancho Cucamonga, ASB Sacramento, ASB Stockton.

  • Reimbursements represent the recovery of expenditures.

  • Reimbursement receipts shall not exceed the reimbursement authority that is allotted per program.

  • Changes in authority at any level will require timely communication with BMBBudget Management Branch or FMS and may require approval of DOFDepartment Of Finance and the Legislature.

  • Monies received directly from the federal government will be classified as Federal Funds. Federal monies passed from another State agency to CDCRCalifornia Department of Corrections and Rehabilitation will be classified as reimbursements to CDCRCalifornia Department of Corrections and Rehabilitation’s General Fund (GFGeneral Fund). Refer to SAMState Administrative Manual § 17105.