Chapter 2 – Fiscal Management

21050.6.2 Grant Advances

• Many grant project agreements contain a provision for advances. Where possible, the institution or program grant administrator must apply for an advance payment that will be sufficient to maintain an anticipated continuing level of expenditure prior to the first reimbursement and thereafter between reimbursements. Maximum advances will be obtained from all grantors as early as possible. Monies received in advance will be recorded by ASBOffices identified as: ASB Bakersfield, ASB Corcoran, ASB El Centro, ASB Paso Robles, ASB Rancho Cucamonga, ASB Sacramento, ASB Stockton in the advance collections account until the reimbursement is earned.

  • Grants must be self-supporting, except for in-kind match (e.g., positions, expenses, etc.). Continuous and careful monitoring of project-related activity and records must be performed by the institutions and/or programs, and ASBOffices identified as: ASB Bakersfield, ASB Corcoran, ASB El Centro, ASB Paso Robles, ASB Rancho Cucamonga, ASB Sacramento, ASB Stockton to assure that billings, requests for advances from grantors, and grantor’s payments, are current.