Chapter 3 – Personnel, Training, and Employee Relations

31130.9 Out‑of‑Class Compensation

• Employees are entitled to compensation for an Out-of-Class (OOCOffice Of Compliance (see OACC)) assignment in accordance with the applicable Bargaining Unit Memorandum of Understanding (MOUMemorandum Of Understanding) for represented employees, and the California Code of Regulations (CCRCalifornia Code of Regulations), Title 2, Division 1, Chapter 3, Subchapter 1, Article 16, section 599.810, Out-of-Class Assignments, for excluded employees.

  • Represented Employees

    • Refer to the applicable MOUMemorandum Of Understanding and pay differential for appropriate OOCOffice Of Compliance (see OACC) compensation.

  • Excluded Employees

    • Excluded employees who are assigned OOCOffice Of Compliance (see OACC) assignments may be compensated for performing duties of a higher classification if:

      • The assignment is made in writing prior to performing the duties, and the excluded employee is given a copy of the assignment.

      • The employee assumes the full range and scope of duties of the higher classification.

      • The employee performs such duties for more than 15 consecutive working days but no more than 120 calendar days in a fiscal year except as provided in subsection (B) below. Paid time off shall not break the continuity of work in the higher class.

    • Upon approval, an excluded employee may be assigned OOCOffice Of Compliance (see OACC) work for more than 120 days, but not to exceed one year, during any 12-month period.

    • Non-represented managerial employees with a Collective Bargaining Identification (CBID) designation of M (managerial) will receive OOCOffice Of Compliance (see OACC) compensation effective on the 91st day. Compensation shall not exceed nine (9).

    • Refer to CCRCalifornia Code of Regulations Title 2, section 599.810 and pay differential for appropriate OOCOffice Of Compliance (see OACC) compensation.

• Assignment Process

  • See DOMDepartment Operations Manual, Chapter 3, Article 6, section 31060.6.3.3, for the OOCOffice Of Compliance (see OACC) assignment and approval.

• Pay Differential

  • An employee’s classification, assignment, and CBID (M, managerial; S, supervisory; C, confidential; E, excluded or exempt; R, rank-and-file) determine eligibility and compensation for OOCOffice Of Compliance (see OACC), and is outlined in the pay differential associated with the employee’s current classification. The pay differential captures MOUMemorandum Of Understanding and CCRCalifornia Code of Regulations, Title 2, section 599.810 eligibility and compensation requirements.

  • These pay differentials are not part of an employee’s base pay for the purpose of other salary transactions related to subsequent appointments.

  • OOCOffice Of Compliance (see OACC) compensation may be subject to California Public Employees’ Retirement System (CalPERS) deduction as applicable per pay differential.

• Payment

  • The manager or supervisor of an employee working an OOCOffice Of Compliance (see OACC) assignment shall sign a Verification of Time Worked in an OOCOffice Of Compliance (see OACC) Assignment memorandum on behalf of the OOCOffice Of Compliance (see OACC) employee and send to the local Personnel Office or Personnel Specialist by the third (3rd) business day following the end of each pay period. The memorandum shall contain the following information:

    • Name of unit or division.

    • Name of employee.

    • Current civil service classification.

    • Classification of the OOCOffice Of Compliance (see OACC) assignment.
      

    • Position number of the OOCOffice Of Compliance (see OACC) assignment.
      

    • Pay period (month and year), dates employee worked in the OOCOffice Of Compliance (see OACC) assignment, and the number of hours if less than a full pay period.

    • Signature, date, name, title, and unit or division of the manager or supervisor.