Chapter 3 – Personnel, Training, and Employee Relations

31140.41 Distribution of Investigations

• Upon completion of each Internal Affairs investigation, the investigator shall forward the investigative report, all supporting documents, investigative notes, and case file documents to the SACCalifornia State Prison, Sacramento; the Vertical Advocate for designated cases; and the SAIG for cases monitored by the BIR. For designated cases and cases monitored by the BIR, the forwarding and distribution of copies shall be undertaken consistent with DOMDepartment Operations Manual, Section 3, Article 22. The investigator shall store his/her investigative report in CMS.

• For all other cases, upon approval of the completed investigation, the Regional SACCalifornia State Prison, Sacramento shall forward a complete copy, including a copy of all exhibits, investigative notes, and case file documents to the Hiring Authority who requested the investigation. In the event that the requesting Hiring Authority became a witness or a subject of the completed investigation, the investigative report and supporting documentation shall be forwarded to the Hiring Authority’s immediate supervisor.

• Upon completion of any additional investigation that may be requested by the Hiring Authority, Vertical Advocate for designated cases, or the SAIG for cases monitored by the BIR, the Regional SACCalifornia State Prison, Sacramento should forward a letter to the subject of the investigation advising the subject that the investigation has been referred to the Hiring Authority. The Hiring Authority shall review the investigation package, determine the investigative findings, and initiate disciplinary action, if necessary, consistent with DOMDepartment Operations Manual, Section 3, Article 22.

• A complete copy of the investigation and case file shall be maintained by the OIAOffice of Internal Affairs.