Chapter 3 – Personnel, Training, and Employee Relations

31155.4.1 Responsibilities of an Employee Requesting an Early Release of a Payroll Warrant

• To request an early release of a payroll warrant, an employee shall complete a CDCRCalifornia Department of Corrections and Rehabilitation Form 1816, Request for Early Release of Payroll Warrant, and include:

  • The need for an early release of a payroll warrant with sufficient explanation of the circumstances, i.e., away from the work place on payday due to State business travel, personal emergency, or unforeseen urgent matter and not on leave status.

  • Employee’s signature stating the payroll warrant will not be deposited or cashed before 4:00 p.m. on the official payday.

• Early release of payroll warrants shall not be approved if the employee is:

  • Utilizing leave credits for other than personal emergency or unforeseen urgent matters on payday.

  • On extended sick leave.

• Employees in these situations have the following options:

  • Provide a self-addressed, stamped envelope in which to have their payroll warrant mailed.

  • Initiate DD with their bank or credit union.

  • Designate, in writing, another person (including the designated person’s social security number) to pick up the employees’ payroll warrant(s) for them.

  • Obtain their payroll warrant upon returning to the workplace.

• Employees with flexible work schedules may not request early release of their payroll warrant because payday falls on one of their Regular Days Off (RDORegular Day Off). If employees are on a mandatory 4/10 timebase, the accounting office will release their payroll warrants upon completion of their work shift, at the end of the pay period, but not more than one day before payday, and only if payday falls on one of their RDOs.

• Note: Violations of the early warrant release policy may result in suspension of all early releases of payroll warrants at the facility, parole region, or headquarters. If control agencies note widespread violations, CDCRCalifornia Department of Corrections and Rehabilitation may be suspended from releasing any payroll warrants early.