Department of Corrections and Rehabilitation - Operations Manual

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Chapter 3 – Personnel, Training, and Employee Relations

Article 16 – Managerial Performance Appraisal System

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31160.7.1 Division, Institution MPAS Coordinators’ Responsibility

  • Deputy Directors and Institution Wardens shall appoint an MPAS coordinator.

  • The Division/Institution MPAS Coordinators shall act as the liaison for managers and raters; monitor the completion and submission of work plans, quarterly reviews, semi-annual rating summaries, final appraisals, substantiating documentation and bonus awards and recommendations; and disseminate information to managers, raters and deputy directors, as appropriate.

    • Work Plans:

      • Verify that each eligible managerial employee prepares a work plan and STDStandard Form (DGS) Form 750 for the fiscal year prior to the beginning of appraisal year.

      • Verify that a work plan is completed or revised within 90 days when a managerial employee is newly appointed or a previously vacant managerial position is filled. Work plans may be transferred to an employee filling a position where a work plan was previously completed.

      • Verify that the work plan is signed by both the employee and the rater signifying acceptance of the terms of the plan (the signature blocks are found in Part A of the STDStandard Form (DGS) Form 750).

      • Maintain a log of work plans received.

    • Quarterly Reviews:

      • Quarterly reviews of performance are mandatory. Coordinators ensure completion and submission of these reviews within 15 days after the end of the quarter.

      • Log the rating.

      • Ensure that reviews are done for employees who terminate employment, transfer, promote or demote (to a nonmanagerial position) within the division, institution and parole region or to another division or agency.

    • Semi-Annual Report:

      • A semi-annual summary report of reviews and ratings is forwarded to the Department MPAS Coordinator following the end of the second quarter.

    • Final Appraisal Summary:

      • Ensures completion and submission of the final appraisal summary for all participants.

      • Submits final appraisal summaries (for those employees being recommended for bonus awards) and all supporting documentation to the Department MPAS Coordinator.