Chapter 3 – Personnel, Training, and Employee Relations

31160.7 Responsibilities

• The following are the specific responsibilities for all participants in the MPAS.

  • Participants’ Responsibilities

    • Work Plans:

      • Prior to the beginning of the appraisal year, each manager shall prepare and submit a designated manager Work Plan and Managerial Performance Appraisal Summary, STDStandard Form (DGS) Form 750, for the fiscal year. Managers appointed after the beginning of the appraisal year must either assume the existing work plan for their position or prepare/revise on within 90 days of appointment.

      • Work plans shall include critical an noncritical elements.

      • Each manager and their supervisor shall discuss the work plan. Both must signify acceptance of the plan by signing the STDStandard Form (DGS) Form 750, Part A.

      • Work plans are subject to deputy director concurrence.

    • Quarterly Review/Final Appraisal Summary:

      • Each manager prepares a self-evaluation of progress in meeting established objectives. The evaluation and any supporting documentation is submitted to their supervisor prior to the review discussion.

      • A formal discussion between the manager and supervisor shall be held each quarter to review progress in meeting, or not meeting, the established objectives. Ratings shall be assigned at each formal review Both the manager and supervisor shall initial and date the assigned rating on the STDStandard Form (DGS) Form 750.

      • Work plans may be revised at the time of the quarterly review. Revised plans shall be signed by both the employee and supervisor and are subject to deputy director concurrence.

      • An exit review shall be conducted and a rating assigned when an employee vacates a managerial position if the appraisal period exceeds 90 days.

  • Supervisors’ Responsibilities

    • Work Plans:

      • Supervisors must ensure that a work plan and STDStandard Form (DGS) Form 750 are completed before the beginning of the appraisal year for each manager under their supervision, or within 90 days of appointment is after the beginning of the appraisal year.

      • A discussion of the work plan takes place. Both the manager and supervisor must signify acceptance of the plan by signing Part A of the Form 750.

      • Work plans are subject to the deputy director’ concurrence, and copies must be submitted to the deputy director, by the Division, Institution and Parole Region MPAS Coordinators.

    • Quarterly Reviews:

      • At the conclusion of each quarter a discussion of the employee’s progress in meeting his or her established objectives shall be held and a rating assigned.

      • Changes to the work plan may be made at this time and are subject to the procedure outlined under “Work Plans”.

      • Prior to the discussion, the supervisor reviews the self-evaluation and any substantiating documentation submitted by the employee. This information should be considered when assigning the quarterly rating.

      • An exit review must be conducted and a rating assigned when an employee vacates a managerial position if the appraisal period exceeds 90 days.