Chapter 3 – Personnel, Training, and Employee Relations

32010.6 Internal Administrative Responsibility

• Deputy Director, Peace Officer Selection & Employee Development (POSEDPeace Officer Selection and Development)
  The leadership of the Office of Training and Professional Development (OTPD) falls under the direction of the Deputy Director of POSEDPeace Officer Selection and Development, or designee.

  • The Deputy Director, POSEDPeace Officer Selection and Development, or designee, shall be responsible for:

    • The overall management of departmental training programs and ensuring the department’s training goals and objectives are met. Any departmentally required or mandated training not included in this chapter shall be coordinated through the Deputy Director, POSEDPeace Officer Selection and Development, or designee, prior to any decision or agreement to provide the training.

    • Determining POSEDPeace Officer Selection and Development and Advanced Learning Institute (ALI) training needs, auditing courses currently being presented at POSEDPeace Officer Selection and Development Academies (adult, parole) training programs for CDCRCalifornia Department of Corrections and Rehabilitation staff which includes ISTIn-Service Training, Out of Service Training, Certification Trainings and Sergeants and Lieutenants Academies, and functions as an administrative liaison between the CPOST, POSEDPeace Officer Selection and Development, administrators, and institutional and headquarters training managers. These functions may be delegated to the appropriate administrators.  

  • The Deputy Director, POSEDPeace Officer Selection and Development, or designee, and staff shall:

    • Evaluate and assist in the development and implementation of training programs and development of standardized course content.

    • Ensure CDCRCalifornia Department of Corrections and Rehabilitation meets the training standards required by the CPOST.

    • Liaison for ISTIn-Service Training Managers, Assistant Managers, regional Training Coordinators (RTCs) and headquarters’ Training Coordinators (TCs).

    • Assist the Directors, Deputy Directors, Wardens, Chief Deputy Wardens (CDW) and Assistant Deputy Directors (ADDs) in accomplishing their training goals and objectives.

    • Schedule assessments of each facility, parole region, and headquarters’ training units to ensure compliance with policy, procedures, and training plans.

    • Ensure timely implementation and overall quality of training programs for headquarters’ personnel.

    • Prepare and distribute listings of legally or legislatively mandated training.

    • Provide direct supervision to the Administrators of POSEDPeace Officer Selection and Development.

    • Provide supervision to staff assigned to OTPD and ALI who carry out specific training analysis; plan, design, and implement training, to ensure scheduled training programs are delivered as planned.

    • All divisions and units shall submit a training plan, relative to their specific mission, for review by the Deputy Director, POSEDPeace Officer Selection and Development, or designee on an annual basis.

• Division of Adult Institutions (DAIDivision of Adult Institutions (formerly Institutions Division))
  The Director, DAIDivision of Adult Institutions (formerly Institutions Division), in concert with POSEDPeace Officer Selection and Development, shall establish the objectives, policies, and general content for DAIDivision of Adult Institutions (formerly Institutions Division) training. The overall training objectives shall focus on the employee’s knowledge, skills, and abilities that will maximize the carrying out of the department’s mission in a safe, efficient, and effective manner. 

• Division of Adult Parole Operations (DAPODivision of Adult Parole Operations (formerly P&CSD))
  The Director, DAPODivision of Adult Parole Operations (formerly P&CSD), in concert with ADDs and POSEDPeace Officer Selection and Development, shall establish the objectives, policies, and general content for DAPODivision of Adult Parole Operations (formerly P&CSD) training. The overall training objectives shall focus on the employee’s knowledge, skills, and abilities that will maximize the carrying out of the parole mission in a safe, efficient, and effective manner.

• CPOST
  The CPOST was established under the PCPenal Code, sections 13600 through 13603. CPOST shall review all training as defined in those sections. This includes newly implemented or current training that has been substantially revised which is utilized to change or modify the knowledge, skills, and abilities for rank-and-file state correctional peace officers, as well as first and second-line supervisory state correctional peace officers.

• Additional Directors
  Directors are responsible for the implementation of all training programs and activities of good quality within their jurisdictions. They may regularly review the accomplishments and needs of the training programs.

• Wardens or Division Training Unit (DTU) Parole Administrator
  Each Warden, Superintendent, or DTU Parole Administrator should establish a Training Advisory Committee (TACTrade Advisory Committee).  

  • The TACTrade Advisory Committee should meet on a quarterly basis, at a minimum, with the Warden or DTU Parole Administrator, or their designees, and shall advise the Warden or DTU Parole Administrator, or designees, on matters related to facility or division training.

  • The Warden or DTU Parole Administrator, or designee, should determine the membership of the TACTrade Advisory Committee.

  • The committee chairperson shall ensure minutes of each meeting are prepared.

• ISTIn-Service Training Managers and Assistant Managers
  ISTIn-Service Training Managers and their assistants shall:

  • Report directly to the Warden or a designee at the level of CDW or above.

  • Implement the Annual Training Schedules.

  • Develop and implement formalized classroom instruction or on-the-job-training to meet local operational needs, legal requirements, and individual employee job performance needs.

  • Provide the resources and services necessary to ensure planned training is implemented in a professional, effective, cost-efficient manner.

  • Record all training for all employees and instructors in the departmentally approved electronic tracking system.

  • Maintain required training records and files.

  • Submit required reports within established deadlines.

  • Ensure instructors receive required training.

  • Monitor the quality of instruction.

  • Ensure training resources are used only for authorized purposes.

  • Serve as vice chairperson of the local TACTrade Advisory Committee.

  • Enroll newly appointed peace officers, as needed, into the Correctional Peace Officer AP.

  • Maintain apprenticeship agreements for all enrolled apprentices in the employee’s training file.

  • Provide training as needed to new apprentices, supervisors, and managers in the operation and administration of the Correctional Peace Officer AP.

  • Coordinate with the Field Training Sergeants (FTS) on the scheduling of New Employee Orientation (NEO) for Correctional Peace Officer apprentices. All NEO training for Correctional Peace Officer apprentices shall be facilitated by the FTS where appointed/assigned.

  • Review progress of the Local Apprenticeship Program (LAP).

  • Ensure all employees scheduled to attend off-site training meet all the prerequisite criteria for the specific courses scheduled.

  • Ensure information is distributed within the institution regarding scheduled training courses.

  • Assist with the Correctional Sergeant Mentorship Program(CSMP).

• FTS

  • FTS are Sergeant positions allocated by POSEDPeace Officer Selection and Development to the Division of Adult Institutions to facilitate the Correctional Officer Job Shadowing Program (JSP) and Correctional Peace Officer AP. 

  • The FTS positions shall be embedded within the institutional ISTIn-Service Training office.

  • Designated institutions have been allocated Sergeant(s) to facilitate and oversee the JSP and Correctional Peace Officer AP.

  • FTS’ shall:

    • Guide, coach and assist newly assigned Correctional Officers from their appointment date through the duration of their apprenticeship program.

    • Schedule job shadowing.

    • Communicate with local staff regarding JSP expectations.

    • Facilitate daily after-action reviews and knowledge reviews, and other reports as required by POSEDPeace Officer Selection and Development.

    • Maintain apprenticeship agreements for all enrolled apprentices in the employee’s training file.

    • Provide training as needed to new apprentices, supervisors, and managers in the operation and administration of the Correctional Peace Officer AP as prescribed by CPOST.

    • Assist with the CSMP.

  • These positions may assist with other training duties, but these assignments shall not supersede duties associated with the JSP and Correctional Peace Officer AP.

• DAPODivision of Adult Parole Operations (formerly P&CSD) TCs
  Each DAPODivision of Adult Parole Operations (formerly P&CSD) TC shall: 

  • Ensure that all training mandated by law, departmental, or division policy is provided to appropriate staff in the division.

  • Ensure all training for correctional peace officers meets CPOST standards.

  • Process Employee Training Requests (CDCRCalifornia Department of Corrections and Rehabilitation Form 854).

  • Register employees for courses.

  • Track division, branch, unit, or office allotments and expenditures. 

  • Act as a source of training information for supervisors and employees. 

  • Maintain the training program database and track all completed training for their unit as described in DOMDepartment Operations Manual section 32010.8.4.

  • Ensure all training for employees and instructors is recorded in the departmentally approved electronic tracking system. 

  • Maintain employee training records  

  • Coordinate both the in-service and out of service training activities of headquarters’ employees.

  • Other training-related positions may be assigned as appropriate by the Director, DAPODivision of Adult Parole Operations (formerly P&CSD).

  • Maintain apprenticeship agreements for all enrolled apprentices in the employee’s training file.

  • Provide training as needed to new apprentices, supervisors, and managers in the operation and administration of the Correctional Peace Officer AP as prescribed by CPOST requirements.

  • Review progress of the LAP.

• Headquarters’ TCs

  • The term “headquarters” includes all other division satellite offices, regional headquarters and field offices throughout the state.

  • Each headquarters’ TC shall: 

    • Coordinate and enroll staff into the courses required per the annual training schedule.

    • Process Employee Training Requests (CDCRCalifornia Department of Corrections and Rehabilitation Form 854).

    • Register employees for courses.

    • Track division, branch, unit, or office allotments and expenditures.

    • Act as a source of training information for headquarters-based supervisors and employees.

    • Maintain the departmentally approved electronic tracking system and track all completed training for their unit as described in DOMDepartment Operations Manual section 32010.8.4.

    • Assist with ensuring employee compliance with all mandated training.

    • Ensure all training for employees and instructors is recorded in the departmentally approved electronic tracking system.

    • Maintain employee training records (according to CDCRCalifornia Department of Corrections and Rehabilitation’s Records Retention Schedule).

    • Coordinate both the in-service and out of service training activities of headquarters’ employees.

• Department Managers and Supervisors
  All Managers and Supervisors shall:

  • Assess training needs and requirements of their subordinates and provide them with training that is structured for improvement in areas where job performance deficiencies exist and provide the acquisition of new knowledge or skills.

  • Ensure employees complete all job-required training and have opportunities for professional development through job-related training.

  • Prepare probationary and annual performance evaluations that include a report of the employee’s completed training hours, achievements, efforts, and needs. These reports are to be requested through the division’s ISTIn-Service Training Manager or TC.

• Employees
  Individual employees shall: 

  • Attend all training identified and required by their hiring authority or designee, immediate supervisor, or ISTIn-Service Training Manager, which shall include annual training mandates.

  • Training requirements for Retired Annuitants, Contractors, Volunteers and Student Assistants shall be at the discretion of the local hiring authority, or designee.