Chapter 3 – Personnel, Training, and Employee Relations

31020.7 Reporting Requirements for Work‑Connected Injury, Illness, Hospitalization, or Death of an Employee to the California Occupational Safety and Health Administration (Cal/OSHA)

• Cal/OSHA Reporting

  • Pursuant to CCRCalifornia Code of Regulations, Title 8, section 342, all divisions, offices, facilities, and institutions within CDCRCalifornia Department of Corrections and Rehabilitation and CCHCS shall immediately report to Cal/OSHA any serious injury, illness, or death of an employee occurring in a place of employment or in connection with any employment. This includes, but is not limited to communicable disease that results in hospitalization. If the employee becomes seriously injured or ill at work or in connection with their employment, it is not necessary for the Hiring Authority (HA) to determine if the serious injury or illness is work-related prior to reporting. Under Cal/OSHA regulation requirements, employers shall report all serious injuries, illnesses, or deaths occurring at work, without making a determination about work-relatedness. Reporting is not an admission of liability or responsibility. Employees who are unsure about whether or not to report an employee injury, illness, or death, regardless of where it occurred, contact the CDCRCalifornia Department of Corrections and Rehabilitation Office of Legal Affairs (OLAOffice of Legal Affairs).

  • CDCRCalifornia Department of Corrections and Rehabilitation and CCHCS shall report immediately, any serious injury, illness, or death of an employee occurring in a place of employment or in connection with any employment through email to Cal/OSHA at  https://www.dir.ca.gov/dosh/report-accident-or-injury.html with copies to OLAOffice of Legal Affairs’s Compliance,                        Accountability, and Risk Management Team at m_OLA_Accountability_Compliance_Team@cdcr.ca.gov, and the local Return-to-Work Coordinator (RTWCReturn To Work Coordinator). Additionally, all emails reporting an employee death shall copy Human Resources at m_CDCREmpdeathnote@cdcr.ca.gov. The report  shall include the following information, if available:

    • Time and date of accident or event.

    • Employer’s name, address, and telephone number.

    • Name and job title of the person reporting the accident.

    • Address of accident or event site.

    • Name of person to contact at the accident or event site.

    • Name and address of the injured employee(s).

    • Nature of the injuries.

    • Location where injured employee was taken for medical treatment.

    • List and identify other law enforcement agencies present at the accident or event site.

    • Description of accident or event and whether the accident scene or instrumentality has been altered.

• For the Division of Adult Institutions, during work hours, the report to Cal/OSHA shall be made by the Warden and or Public Information Officer. For after-hours, the Administrative Officer of the Day shall report to Cal/OSHA. For the Division of Adult Parole Operations, the Staff Services Manager III Support Services Unit shall report to Cal/OSHA. For all other CDCRCalifornia Department of Corrections and Rehabilitation locations, the HA shall report all work-connected injury, illness, hospitalization, or death of an employee to the OEHM at m_OEHM_EHS@cdcr.ca.gov for CCHCS the Deputy Director (DD) of CCHCS Human Resources (HRHuman Resources). The OEHM or HRHuman Resources DD or designee shall report to Cal/OSHA. “Immediately” means as soon as practically possible but within 8 hours after the employer knows or with diligent inquiry would have known of the death or serious injury or illness.

• “Serious injury or illness” means any injury or illness occurring in a place of employment or in connection with any employment that requires inpatient hospitalization for other than medical observation or diagnostic testing.