Chapter 3 – Personnel, Training, and Employee Relations

33010.15.1 Vacation Credit Carry‑Over

• Represented Employees

  • By June 1 of each calendar year, represented employees whose vacation balance exceeds, or could exceed by December 31, the vacation cap allowed by their MOUMemorandum Of Understanding shall submit to their supervisor for approval a written plan to bring their vacation balance below the cap.

  • If an employee fails to submit a written plan or adhere to an approved plan, the employee’s supervisor shall order the employee to take sufficient vacation to reduce the actual or potential vacation balance to below the authorized cap.

  • If it is unavoidable that the employee cannot use the scheduled time due to emergency, sick leave, or unanticipated operational needs, the employee shall be allowed to reschedule the time to be taken.

• Non-Represented Employees

  • By June 1 of each calendar year, non-represented employees whose vacation or annual leave balances exceed, or could exceed by December 31, the vacation or annual leave cap permitted by CalHRCalifornia Department of Human Resources (formerly DPA and SPB) rules shall submit to their supervisor for approval a written plan to bring their vacation or annual leave balance to the amount permitted prior to January 1 of the following year.

  • If the employee fails to take off the required number of days/hours by January 1, the appointing power shall require the employee to take off the excess hours at the convenience of the Department during the following calendar year.

  • If it is unavoidable that the employee cannot use the scheduled time due to emergency, sick leave, or unanticipated operational needs, the employee shall be allowed to reschedule the time to be taken.

  • Non-represented employees whose vacation or annual leave balances exceed their maximum cap on January 1 shall not have the excess deducted from their balances.