Chapter 3 – Personnel, Training, and Employee Relations

33010.15.1 Vacation Credit Carry‑Over

• Represented Employees

  • By January 15, or in accordance with the employee’s MOUMemorandum Of Understanding, of each calendar year, represented employees not subject to a vacation bid process whose vacation or annual leave balances exceed, or could exceed the maximum amount (i.e., leave cap) by December 31, the vacation or annual leave cap allowed by their MOUMemorandum Of Understanding shall submit a leave reduction plan to their manager or supervisor for approval to bring their vacation or annual leave balance to within the amount permitted prior to January 1 of the following year. Leave reduction plans shall be submitted on the CalHRCalifornia Department of Human Resources (formerly DPA and SPB) Form 138, Leave Reduction Plan.

  • Represented employees who are subject to a vacation bid process whose vacation balance exceeds, or could exceed by December 31, the leave cap allowed by their MOUMemorandum Of Understanding must submit a leave reduction plan in accordance with the bid process to bring their vacation or annual leave balance below the leave cap.

  • If an employee fails to submit a leave reduction plan or adhere to an approved plan, the employee’s manager or supervisor shall order the employee to take sufficient vacation to reduce the actual or projected vacation balance to below the leave cap.

  • If it is unavoidable that the employee cannot use the scheduled vacation time due to emergency, sick leave, or unanticipated operational needs, the employee shall be allowed to reschedule the vacation time.

  • Employees whose vacation or annual leave balances exceed their leave cap on January 1 shall not have the excess deducted from their balances.

• Non-Represented Employees

  • By January 15 of each calendar year, non-represented employees not subject to a vacation bid process whose vacation or annual leave balances exceed, or could exceed by December 31, the vacation or annual leave cap permitted by CalHRCalifornia Department of Human Resources (formerly DPA and SPB) rules shall submit to their manager or supervisor for approval a leave reduction plan to bring their vacation or annual leave balance to the amount permitted prior to January 1 of the following year. Leave reduction plans shall be submitted on the CalHRCalifornia Department of Human Resources (formerly DPA and SPB) Form 138, Leave Reduction Plan.

  • Non-represented employees who are subject to a vacation bid process whose vacation balance exceeds, or could exceed by December 31, the maximum amount allowed by CalHRCalifornia Department of Human Resources (formerly DPA and SPB) rules shall submit a leave reduction plan following the bid process to bring their vacation or annual leave balance below the leave cap.

  • If the employee fails to take off the required number of days or hours by January 1, the appointing power shall require the employee to take off the excess hours at the convenience of the Department during the following calendar year.

  • If it is unavoidable that the employee cannot use the scheduled vacation time due to emergency, sick leave, or unanticipated operational needs, the employee shall be allowed to reschedule the vacation time.

  • Non-represented employees whose vacation or annual leave balances exceed their maximum leave cap on January 1 shall not have the excess deducted from their balances.