Chapter 3 – Personnel, Training, and Employee Relations

33010.15.2 Catastrophic Leave Program

• The Catastrophic Leave program was established in 1985 for excluded (non-represented) employees by CalHRCalifornia Department of Human Resources (formerly DPA and SPB) Rules 599.925 and 599.925.1 and in 1988 for represented employees by their respective bargaining unit contracts. Under this program, employees may receive paid leave donations if:

  • They are suffering from an incapacitating illness/injury (nonwork related) and are financially burdened because they have depleted all of their accrued leave credits.

  • They need to take an extended period of time off from work to care for an incapacitated family member and they are financially burdened because they have depleted all of their accrued leave credits.

  • They are unable to work because of the effect of a natural disaster on their principal residence (in a county declared as a State of Emergency by the Governor) and they are financially burdened because they have depleted all of their accrued leave credits (excluding sick leave).

  • They are taking extended time off after childbirth and are financially burdened, because they have depleted all of their accrued leave credits (excluding sick leave).

• The following are general Catastrophic Time Bank (CTBCatastrophic Time Bank) provisions. The Secretary has delegated authority to approve/deny CTBCatastrophic Time Bank request and to review appeals as follows:

  Division	Initial Request	Appeals
  Executive Office	Undersecretary	Secretary
  Institutions	Warden / Superintendent	Director
  DAPODivision of Adult Parole Operations (formerly P&CSD) Regions	Regional Parole Administrator	Director
  DAPODivision of Adult Parole Operations (formerly P&CSD) Headquarters	Deputy Director	Director
  Legal Affairs	Chief Deputy General Counsel	Assistant Secretary / General Counsel
  Facility Planning, Construction, and Management	Deputy Director	Director
  Administrative Services	Deputy Director	Director
  Correctional Health Care Services	Director	Undersecretary

• To establish a CTBCatastrophic Time Bank, a CDC Form 868, Catastrophic Time Bank (CTBCatastrophic Time Bank) Request, shall be completed and submitted to the employee’s local personnel office by the employee or the employee’s representative if the employee is incapacitated. All requests to establish a CTBCatastrophic Time Bank are subject to CalHRCalifornia Department of Human Resources (formerly DPA and SPB) laws and rules/contract provisions. Note: CTBCatastrophic Time Bank requests shall not be processed without the consent of the employee or the employee’s representative; this is to protect the employee’s right to privacy.

• Upon receipt of the CTBCatastrophic Time Bank request, the approval authority has five working days in which to review the request, approve/deny the CTBCatastrophic Time Bank, and forward the form to the appropriate local personnel office.

• The approval authority shall name the person(s) designated to advertise for donations at the time the CTBCatastrophic Time Bank request is approved. The responsibility may be delegated to a single individual or several persons.

• To make CTBCatastrophic Time Bank donations, employees shall complete and submit a CDC Form 869, Catastrophic Time Bank Donation Authorization, to the CTBCatastrophic Time Bank recipient’s personnel office. All CTBCatastrophic Time Bank donations from nonrepresented employees are subject to their contract provisions. Exceptions to the CalHRCalifornia Department of Human Resources (formerly DPA and SPB) laws and rules/various contract provisions must be requested and approved.

• If there is an indication of a substantial change in the nature of the illness/injury, the local Return-to-Work Coordinator (RTWCReturn To Work Coordinator) or Medical Officer (MO) (on a case-by-case-basis), may be contacted by personnel office staff. The RTWCReturn To Work Coordinator/MO shall then contact the recipient/representative within three working days to obtain the medical status of the ill/injured person, verify the continued need for CTBCatastrophic Time Bank leave, and notify the local personnel office when a decision is reached.

• CTBCatastrophic Time Bank donations shall not be used to augment any benefits received due to a work-related injury or illness.

• Personnel office staff shall direct all questions regarding appeals to the headquarters OLROffice of Labor Relations’s.

• In all cases where the CTBCatastrophic Time Bank recipient dies, donations shall not be accepted unless dated and signed on or before the date of death of the recipient. All unused donations received through the date of death of the recipient shall become part of the recipient’s estate.

• Upon expiration of the CTBCatastrophic Time Bank for a reason other than death, all unused donations shall be returned to donors on a last received first returned basis, 60 days after the employee returns to work.