Chapter 3 – Personnel, Training, and Employee Relations

All designated personnel shall wear regulation uniforms or work clothing and adhere to grooming standards as prescribed herein, while on-duty or on official State business. Items not specifically addressed in Department Operations Manual (DOMDepartment Operations Manual), chapter 3, article 21, are considered unauthorized.

This Article establishes uniform, dress requirements, and grooming standards for specified employees.

Consistent design specifications for individual uniform, garments, and accessories shall be incorporated and distributed as a standardized statewide document, and shall henceforth be referred to as the “CDCRCalifornia Department of Corrections and Rehabilitation Uniform Specification Handbook.” Refer to this handbook and DOMDepartment Operations Manual, chapter 3, article 21, for all uniform, garment, and accessory specifications.

If any provision in DOMDepartment Operations Manual, chapter 3, article 21, or the CDCRCalifornia Department of Corrections and Rehabilitation Uniform Specification Handbook conflicts with a Memorandum of Understanding (MOUMemorandum Of Understanding), the MOUMemorandum Of Understanding shall prevail as it relates to the specific represented group.

Wardens and Regional Parole Administrators

• Each hiring authority shall designate specific assignments where custodial personnel have been exempted from wearing a uniform, or are not required to wear a uniform full-time.

• Any exception to the standardized approved uniforms or equipment shall be requested in writing and forwarded to the appropriate Deputy Director for review and approval. The Deputy Directors’ approval shall be obtained prior to implementation.

Inspections

• Each hiring authority shall:

  • Establish a scheduled day during each week of annual Off Post Training (OPT), for Uniform-of-the-Day inspections. All custody staff will be inspected during their annually assigned OPT. Uniform-of-the-Day inspections for rank and file will be conducted weekly by the In-Service Training (ISTIn-Service Training) Lieutenant or Sergeant, the sergeants will be inspected by the ISTIn-Service Training Lieutenant and the lieutenants will be inspected by the Custody Captain. Inspections will be documented in the ISTIn-Service Training training file to ensure all uniformed staff are in full compliance with all uniform standards. Annual inspections shall not be scheduled on the same day as range or baton qualifications.

  • Uniform-of-the-Day: The custody staff member’s Uniform-of-the-Day is the approved uniform per the Uniform Specification Handbook they wear at their assigned post.

    • Custody staff working public posts (Visiting, Entrance Building, Transportation, Medical Guarding, etc.), including relief positions worked weekly, will be inspected in their Class A uniform.

    • Custody staff in regular non-public posts, will be inspected in their Class B uniform or Line Duty Shirt (LDS) with Line Duty Cargo Pant (Class C). One piece jumpsuits are not authorized for the annual inspection. Specialized units (Statewide Transportation, K-9Canine Officers, In-Service-Training staff, and Fire Camp Personnel) will be inspected in their unit approved uniform.

    • If an officer is unable to present themselves in a required uniform due to unforeseeable circumstances (i.e., gassing or the uniform is in evidence) they may present a receipt indicating the correct uniform has been purchased and may schedule a time with their supervisor to demonstrate uniform inspection compliance.

    • Supervisors are not precluded from individual discussions with officers or individual discussions with staff regarding the conditions of their uniforms or attire.

    • An official Class A hat is no longer required to be worn during an inspection of the Class A uniform; however, the Blazer Dress Jacket or Ike Jacket is still required, per the CDCRCalifornia Department of Corrections and Rehabilitation Uniform Specification Handbook.

  • Enforce dress codes and personal grooming standards for all employees per DOMDepartment Operations Manual, chapter 3, article 21, Uniforms and Employee Grooming Standards.

Supervisors and Managers

• Supervisors and managers are expected to set a positive example for all staff regardless of classification. They are responsible for monitoring compliance of the departmental dress code and grooming standards.

• Supervisors and Managers shall:

  • Conduct daily uniform and grooming inspections of all immediate subordinate staff.

  • Instruct employees to correct violations of uniform and grooming standards.

  • Report in writing to their immediate supervisor, any violation an employee fails to correct in a reasonable amount of time.

Uniformed Employees

• All uniform personnel shall:

  • Purchase and maintain all required uniforms, accessories, and equipment except items specifically exempted by this DOMDepartment Operations Manual article or the appropriate MOUMemorandum Of Understanding.

  • Furnish their own collar insignia, shoulder insignia, sleeve chevrons, shoulder patches, hat shield, and other required uniform equipment.

  • Maintain their uniform and approved equipment in clean, neat, and serviceable condition.

  • Wear the uniform in a manner that displays a professional approach to their assignment and is representative of the prestige of the CDCRCalifornia Department of Corrections and Rehabilitation.

  • Keep in mind that individual actions reflect on the entire Department as they represent the CDCRCalifornia Department of Corrections and Rehabilitation in the public view.

Non-peace Officer Employees

• Clothing and Jewelry:

  • Non-peace officer employees shall wear clothing that is clean, neat, in good repair, and fits properly. All clothing and jewelry should project a professional and positive image.

  • In an institutional setting:

    • 1. Blue denim clothing or clothing similar to that worn by inmates shall not be worn.

    • 2. Jewelry should be kept to a minimum and should enhance a professional image.

    • 3. There will be no jewels, ornaments, rings or studs worn on visible facial areas other than the ear.

Unauthorized Use of Departmental Uniforms

•  Employees shall not wear CDCRCalifornia Department of Corrections and Rehabilitation uniforms in any situation that would bring discredit to the CDCRCalifornia Department of Corrections and Rehabilitation including, but not limited to:

  • Purchasing or drinking alcoholic beverages in public.

  • Entering a tavern, gambling hall, or nightclub (except if necessary in the performance of assigned duties).

  • Participating in political activities.

  • Participating in demonstrations or pickets.

  • Engaging in selling or soliciting activities.

  • Engaging in any other action or behavior which reasonable persons would deem inappropriate for a uniformed peace officer, e.g., conducting non-departmental business.

The regulations of the Department of General Services and current MOUs provide for uniform replacement allowances for various classes.

The allowance amounts and other regulations vary depending on whether the uniform is worn on a full-time or less-than-full-time basis. In order to qualify for uniform replacement allowances, employees shall:

• Be employed in one of the following classifications:

  • Correctional Officer.

  • Correctional Sergeant.

  • Correctional Lieutenant.

  • Correctional Captain.

  • Correctional Institution Fire Captain.

  • Correctional Facility Fire Chief.

  • Registered Nurse, Correctional Facility.

  • Dental Assistant, Correctional Facility.

  • Baker I, Correctional Facility.

  • Baker II, Correctional Facility.

  • Butcher/Meat Cutter II, Correctional Facility.

  • Cooks, Correctional Facility.

  • Supervising Cook I, Correctional Facility.

  • Supervising Cook II, Correctional Facility.

  • Vocational Instructors (I and baking).

  • Parole Agent I

  • Parole Agent II (Specialist)

  • Parole Agent II (Supervisor)

  • Parole Agent III

  • Parole Administrator

  • Chief Deputy Regional Administrator or Chief Deputy Administrator

  • Assistant Deputy Director

  • Deputy Director

• Be enrolled in a formalized training and development assignment at an institution performing the duties of one of the above-named classes and requiring a uniform be maintained.

• Complete one calendar year of service in a class and assignment as described above. Qualifying periods before and after non-qualifying periods shall be added together to compute a calendar year of service and to establish a new qualifying anniversary date. Non-qualifying periods include long-term temporary absences (one or more full pay periods), such as leave of absences, temporary disability, or nonindustrial disability leave.

• Rank and file uniformed probationary custodial employees shall receive a uniform allowance in accordance with the provisions contained in the collective bargaining agreement.

All employees, regardless of their assignment, shall be clean and well groomed.

The following minimum guidelines are adopted for all Correctional Peace Officers, regardless of work location, except those exempted pursuant to DOMDepartment Operations Manual section 33020.6.2, Exemptions for Peace Officer Classifications.

• Hair

  • Hair shall not be styled or combed forward any lower on the forehead than the eyebrow, measured from the high point of the eyebrow, and shall not be visible on the forehead when the uniform hat is worn.

  • Hair style and length shall not impede, restrict, or detract from the proper wearing of the uniform hat, or create a safety hazard in the work area.

  • Employee’s hair shall not extend below the bottom of the collar. If the hair is long, it shall be worn up in a neat style. No decorations in the hair are permitted.

• Facial Hair
  Facial hair shall be in compliance with the requirements of DOMDepartment Operations Manual section 31020.9.

• Fingernails
  Fingernails shall not extend more than ¼ inch beyond the tips of the fingers. Nails shall be neat and clean. Fingernail polish is permitted. No nail jewelry or designs on the nails are allowed.

• Cosmetics
  Employees may wear cosmetics that blend with or match the natural skin tone of the employee. False eyelashes are not permitted.

• Jewelry

  • A total of two rings may be worn on the fingers. A set of wedding and engagement rings shall be considered one ring.

  • Only medical alert bracelets may be worn.

  • Neck chains or necklaces shall not be permitted while on duty except for religious medals that may be worn if covered by the uniform shirt. Medical alert medals may also be worn on a chain. However, no more than one chain shall be worn.

  • Employees shall not wear rings, stud earrings, other jewelry decorations, or ornaments on or in the nose or tongue while in uniform. Additionally, there shall be no jewels, ornaments, rings, or studs worn on the face.

  • Employees may wear simple stud-type earrings only. Only one matching earring shall be worn in each earlobe.

  • Wristwatches may be worn. Watches worn on chains or pinned to the uniform are not permitted. Pocket watches are allowed without a chain or lanyard. Wristwatches with electronic communication capabilities, also referred to as wearable technology, smart devices, or smartwatches, shall not be used to send or receive electronic messages or make or receive telephone calls inside the secured perimeter of an institution. Wearable technology, smart devices, or smartwatches shall be placed into a mode incapable of sending or receiving communications (e.g. airplane mode).

Grooming standards specifically addressing hairstyle, length and facial hair in section 33020.6.1 shall not apply to:

• Any peace officer in the Parole Agent series, unless assigned to a CDCRCalifornia Department of Corrections and Rehabilitation institution.

• Any peace officer in the Special Agent series.

• Any peace officer assigned to the Office of Correctional Safety.

Employees exempt from section 31020.9 shall keep hair, beards, and mustaches clean and neatly groomed.

Hair
Hair shall be styled in a fashion that shall not impair vision or create a safety hazard in the work area. Employees shall keep hair clean and neatly groomed.

Fingernails
Fingernails shall not extend more than ¼ inch beyond the tips of the fingers. Nails shall be neat and clean. Fingernail polish is permitted. No nail jewelry or designs on the nails are allowed.

Wristwatches
Wristwatches with electronic communication capabilities, also referred to as wearable technology, smart devices, or smartwatches, shall not be used to send or receive electronic messages or make or receive telephone calls inside the secured perimeter of an institution. Wearable technology, smart devices, or smartwatches shall be placed into a mode incapable of sending or receiving communications (e.g. airplane mode). 

The following regulation custody uniforms, garments, and accessories are approved for use:

• Class “A” blazer dress jacket.

• Class “A” Ike jacket.

• Class “A” executive’s coat (optional Captain and above).

• Class “A and B” long and short sleeve shirt.

• Class “A  and B” trouser.

• Class “A” hat (refer to DOMDepartment Operations Manual Section 33020.7.2).

• Class “B or C” cap (refer to DOMDepartment Operations Manual Section 33020.7.2).

• Class “B” sweater (optional).

• Class “C” line duty cargo pant.

• Class “C” long and short sleeve line duty shirt.

• Black leather belt.

• Black clip-on or velcro fastened tie, or criss-cross tie (solid color).

• All uniformed staff shall wear a regulation tie, as referenced in section 33020.12.8, with the Class “A” uniform, except when wearing a short sleeve shirt. Additionally, all uniformed staff shall wear a regulation tie when wearing a long sleeve shirt with Class “A” trousers.

• At the employee’s discretion, the regulation black tie may be worn with the Class “A” Uniform with a short sleeve shirt, the Class “B” Uniform with a long sleeve shirt and Class “B” trousers, or when wearing a non-class “A” outer jacket or sweater.

• Load Bearing Suspenders: Black nylon or leather.  Load Bearing Suspenders may be worn with the Class “B or C” uniform at the employee’s discretion. Load Bearing Suspenders may be worn with the Class “A” uniform in emergency situations.

• Black socks (solid color).

• Undershirt shall be a crew neck, T-shirt style, solid white in color, and of a smooth finish.

• Black plain-toe shoes or boots conservatively designed without buckles (solid color).

• Regulation departmental badge.

• Departmental nameplate (white letters on black plate).

• Tie bar or tie tack (gold in color).

• Whistle, gold in color, metal only.

• CDCRCalifornia Department of Corrections and Rehabilitation identification card.

• Rain gear (for Class “A, B or C” uniforms) shall be a one or two piece raincoat or rainsuit, CDCRCalifornia Department of Corrections and Rehabilitation forest green in color, or equivalent as follows:

• The one-piece raincoat is most applicable for uniform staff not assigned to long periods outdoors.

• The two-piece rainsuit is most applicable for uniform staff assigned to work assignments primarily outdoors.

• Foul weather jackets (refer to the 2 types below).

• Class “B or C” waterproof.

• Class “B or C” ¾ length waterproof.

• Trooper cap (refer to DOMDepartment Operations Manual Section 33020.7.2).

• Campaign hat (refer to DOMDepartment Operations Manual Section 33020.7.2).

• Jumpsuit (refer to DOMDepartment Operations Manual Section 33020.9.3).

• Departmental Transportation Unit uniform (refer to DOMDepartment Operations Manual Section 33020.9.4).

• Crisis Response Team (CRTCrisis Response Team) uniform (refer to DOMDepartment Operations Manual Section 33020.9.8).

• Departmental rank insignia shall be attached to regulation jumpsuits, shirts, and jackets.

Departmental rank insignia shall be attached to regulation jumpsuits, shirts, and jackets.

The below specified uniform shall be worn by Correctional Captains, Correctional Lieutenants, Correctional Sergeants, and Correctional Officers when identified as the appropriate uniform for the post or work assignment. The Director, Deputy Directors, Associate Directors, Wardens, Chief Deputy Wardens and Associate Wardens have the option of wearing this uniform:

• Class “A” blazer dress jacket or the Class “A” Ike jacket.

• Class “A” executive’s coat  (optional for Director, Deputy Directors, Associate Directors, Wardens, Chief Deputy Wardens, Associate Wardens and Captains).

• Class “A” trouser.

• Class “A” short or long sleeve shirt.

• Black leather belt.

• Black clip-on or velcro fastened tie, or criss-cross tie (solid color).

• Black socks (solid color).

• Class “A” hat.

• Black plain-toe shoes or boots.

• Regulation departmental badge.

• Departmental nameplate (white letters on black plate).

• Tie bar or tie tack (gold in color).

• Whistle, gold in color, metal only.

• CDCRCalifornia Department of Corrections and Rehabilitation identification card.

• Raincoat (when applicable).

Class “A” Dress Hat

• All on-duty uniformed custody personnel may wear the Class “A” hat on any official business where a Class “A” uniform is required and is being worn. For staff that are required to wear a Class “A” uniform for duties on-grounds, or who voluntarily choose to wear a Class “A” uniform, the Class “A” hat is optional.  However, the Class “A” hat shall be available to the on-duty staff member.

Class Cap

• The Class “B and C” cap may be worn with the Class “B or C” uniform, or with an appropriate optional uniform as approved by the hiring authority.  The cap shall be worn in a bill-forward position.  The Class “B or C” cap shall not be worn with the Class “A” uniform jacket, and shall be worn and maintained in a manner that shall not bring discredit to the uniform or the CDCRCalifornia Department of Corrections and Rehabilitation.

Campaign Hat

• The Campaign hat may only be worn with the Class “A” uniform.  The Campaign hat must be worn with the approved metal hat shield.

Trooper Cap

• The Trooper cap may be worn with the Class “B or C” uniform, or an approved optional uniform and shall only be worn with approval of the Warden.

Boonie Cap

• May only be worn with the Class “C” uniform and is designed solely for non-public contact positions as protection from the sun.  The cap must be worn with the seven point star badge patch sewn to the front.

Aussie Breeze Hat

• May only be worn with the Class “B” uniform or Class “C” uniform and is designed solely for non-public contact positions as protection from the sun.  The cap must be worn with the seven point star badge patch sewn to the front.

Beanies

• May only be worn with the Class “C” uniform and is designed solely for non-public contact positions as protection from the cold.  The beanies must be worn with the seven point star badge patch sewn to the front.

The daily cadet uniform shall be determined by the Academy Administration.  The cadet uniform will be an approved Departmental Uniform as outlined in DOMDepartment Operations Manual 3 Section 3020.7.  For graduation from the Basic Correctional Officer Academy, the Class “B” uniform shall be purchased and worn by all cadets (refer to DOMDepartment Operations Manual Section 33020.7).

Regulation custody uniforms and optional uniforms shall be as specified in this Section. Employees authorized to wear an optional uniform shall not wear or utilize a Class “A” hat.

Refer to DOMDepartment Operations Manual Section 33020.7 for individual Class “B” uniform garments. For individual Class “B” garment specifications refer to the CDCRCalifornia Department of Corrections and Rehabilitation Uniform Specification Handbook.

Refer to DOMDepartment Operations Manual Section 33020.7 for individual Class “C” uniform garments. For individual Class “C” garment specifications refer to the CDCRCalifornia Department of Corrections and Rehabilitation Uniform Specification Handbook.

Uniformed personnel may wear the maternity uniform after the employee receives physician’s written confirmation of pregnancy. The peace officer may continue to wear this special uniform for 90-days following childbirth.

• Pregnant uniformed personnel are authorized to wear a pullover maternity jumper and to alter the waist of their uniform slacks for maternity purposes. Each employee shall bear the expense of clothing construction and alteration.

• The uniform blouse or shirt and slacks shall be worn under the maternity jumper. The regulation tie shall be worn in accordance with DOMDepartment Operations Manual, chapter 3, article 21.

• A regulation dome badge shall be worn on the maternity jumper above the left breast.
  Refer to the CDCRCalifornia Department of Corrections and Rehabilitation Uniform Specification Handbook for maternity uniform specifications.

Special uniforms and equipment for the custody series shall be as specified in this Article. Individual garment specifications may be referred to in the CDCRCalifornia Department of Corrections and Rehabilitation Uniform Specification Handbook. Items not specifically addressed in DOMDepartment Operations Manual, chapter 3, article 21 are considered unauthorized.

Institutions having special security squads or escape pursuit teams whose duties take them into various crawl spaces, tunnels, attics, etc., shall purchase and maintain a maximum of three coveralls per employee assigned to this function.

Safety Helmets

Safety helmets may be purchased as response equipment. The helmets shall be utilized as needed during emergency situations.

Hardhats

When full hardhat protection is required, round green fiberglass or plastic hats with small visor in front may be used. Aluminum hats are not authorized. One plastic hat per employee assigned to the security squad shall be purchased and provided by the hiring facility.

Jumpsuits may be purchased at staff expense and worn in all nonpublic contact post or assignments.

Wardens shall apply discretion and apply the nonpublic contact standards in assessing whether a Class “A” or Class “B” uniform requirement applies to a particular post and or position, whereby declaring it a public contact post. Refer to the CDCRCalifornia Department of Corrections and Rehabilitation Uniform Specification Handbook for the jumpsuit specifications.

The approved departmental Transportation Unit uniform consists of:

• Black jumpsuit (long sleeves only and always worn in bloused fashion).

• Boots.

• Black leather belt.

• Departmental metal badge (no cloth badges).

• Class “B” cap (optional).

Refer to the CDCRCalifornia Department of Corrections and Rehabilitation Uniform Specification Handbook for the departmental Transportation Unit uniform specifications.

The official departmental uniform authorized for wearing at the funeral of another Correctional Peace Officer, or any other law enforcement official when attending in an official capacity, shall be the full Class “A” uniform. This shall, in all cases, include the draped departmental regulation dome badge.

The departmental regulation dome badge shall be draped in the approved manner at all correctional institutions immediately upon the determination that a Correctional Peace Officer has been killed in the line of duty. Such draping shall continue through the day of the funeral or as deemed appropriate by the Director.

• No draping of the departmental regulation dome badge shall occur for other than Correctional Peace Officers killed in the line of duty except as authorized by the institution head.

• The draping of the Badge shall be a ¾ inch wide band of black elastic cloth placed over the bottom portion of the badge covering the number on the badge. This is the tradition of peace officers showing their unity after the tragic loss of a fellow peace officer.
  
  Example:
  
  

Each institution at the Warden’s discretion may establish a uniformed Honor Guard for ceremonial functions. Such Honor Guard shall be attired, when performing in the Honor Guard’s official capacity, as stated in this Section. Honor Guard members are responsible for maintaining their own uniform, accessories, and accouterments.

The Class “A” uniform shall be worn when serving in the Honor Guard at approved Honor Guard functions. Each institution shall provide or purchase the items listed as “Honor Guard Accouterments.”

Due to the high visibility of personnel assigned to an Honor Guard Unit, the Honor Guard uniform, accessories, and accouterments shall be maintained and worn in excellent condition.

Prior to any use of the Honor Guard, an inspection of the unit shall be conducted by the Honor Guard Commander or their designee to establish that each member is attired uniformly, and will hold the CDCRCalifornia Department of Corrections and Rehabilitation and themselves in the highest esteem. If weapons or duty belts, for example, are deemed appropriate, care must be taken to assure uniformity.

Refer to the CDCRCalifornia Department of Corrections and Rehabilitation Uniform Specification Handbook for the Honor Guard uniform designations and for all garment, accessory, and accouterment specifications.

Team Members

• One Honor Guard Commander.

• One Assistant Honor Guard Commander.

• One Rifle Team Instructor.

• Seven Rifle Team Members.

• One Color Guard Instructor.

• Three Color Guard Team Members.

• One Institutional flag bearer.

• One Guidon.

• One Communications Officer.

• One Quartermaster.

• Two Team Members.

The number of members may increase should the institution elect to establish a “Drum and Bugle Corps” for taps, proper cadence, and to compliment a paramilitary marching unit.

Drum and Bugle Corps

•  If a Drum and Bugle Corps is established, the following musical instruments may be utilized:

  • One bass drum and sticks.

  • One triton drum unit and sticks.

  • Three snare drums and sticks.

  • Two bugles or trumpets.

Authorized Flags and Flag Equipment

• One Ceremonial Flag of the United States (3’ x 5’) with staff, American Eagle top mount, harness (flag carrying device), and stand.

• One California State Flag with staff, spear top mount, harness, and stand.

• One Institutional Flag with staff, harness, and stand.

• One Guidon (flag or pennant signifying specific Honor Guard Unit).

When carried in procession with another flag or flags, the Flag of the United States shall have the place of honor at the right; or when there is a line of other flags; our national flag may be in front of the center of that line. At all times every precaution shall be taken to prevent the flag from becoming soiled. It shall not be allowed to touch the ground or floor, or to brush against objects.

When the flag is displayed from a staff projecting horizontally, the union (blue field) of the flag shall go clear to the peak of the staff.

At no time shall the Flag of the United States be dipped in salute. Other flags such as the State of California Flag, Institutional Flag, and Guidon shall be dipped “To the Color” (Flag of the United States) during the playing of the national anthem and during the “Pass in Review.”

Flags of the United States used to cover caskets shall measure 5’ x 9 ½’. Each institution shall be responsible for providing this flag to the family of the deceased.

When the flag is used to cover a casket at funerals or ceremonies honoring a person deceased, it shall be placed so that the union is at the head and over the left shoulder. The flag shall not be lowered into the grave or allowed to touch the ground.

Weapons and Ammunition

Departmental weapons and ammunition, as authorized in DOMDepartment Operations Manual Section 55050, are approved for use by the Honor Guard.

Events

• Each institution may elect four public events in their local community in which the Honor Guard will participate.

• The Honor Guard may be used for any National or State event, CDCRCalifornia Department of Corrections and Rehabilitation event, or other agency events as authorized by the Warden and approved by the Regional Administrator.

• The Honor Guard, with the authorization of the Warden, may perform burial ceremonies for any staff member or public figure when asked by the families or community.

• The Honor Guard members will be relieved of duty and their posts covered according to the institution’s policy and, when appropriate, may utilize State vehicles for transportation.

The official uniform and insignia for CRTCrisis Response Team shall be that which is approved and authorized by the EOU. The CRTCrisis Response Team uniform shall be worn by CRTCrisis Response Team members only, and only when activated for deployment or training.

The CRTCrisis Response Team uniform designations, insignia, accessory items, and specifications shall be maintained by the Chief, EOU, Office of Correctional Safety.

Regulation Fire Chief and Fire Captain uniforms shall be addressed in this DOMDepartment Operations Manual Article. For individual garment and accessory specifications, refer to this DOMDepartment Operations Manual Article and CDCRCalifornia Department of Corrections and Rehabilitation Uniform Specification Handbook, CDCRCalifornia Department of Corrections and Rehabilitation Fire Service Uniforms. Items and insignia not specifically addressed within DOMDepartment Operations Manual, chapter 3, article 21 and the CDCRCalifornia Department of Corrections and Rehabilitation Fire Service Uniforms section of the Uniform Specification Handbook are considered unauthorized. All on-duty CDCRCalifornia Department of Corrections and Rehabilitation Fire Staff shall wear Class “B” uniforms at minimum while in public and conducting business at CDCRCalifornia Department of Corrections and Rehabilitation administrative buildings including Headquarters. Civilian attire is not authorized while on duty.

Departmental Fire Department shoulder patches shall be sewn onto regulation dress shirts and all coats and jackets.

All approved uniform and Personal Protective Equipment (PPE) garments shall be National Fire Protection Association (NFPANational Fire Protection Association) compliant when applicable and marked appropriately via patches, silk screen, embroidery, etc. with departmental insignia as described in the CDCRCalifornia Department of Corrections and Rehabilitation Uniform Specification Handbook, CDCRCalifornia Department of Corrections and Rehabilitation Fire Service Uniforms, to include Turnouts, Wildland Nomex, Helmets, Class “A”, Class “B” Uniforms, T-Shirts, Long Sleeves, Sweatshirts, Hoodies, Hats, Beanies, etc.

The following regulation Fire Chief and Fire Captain uniforms, garments, and accessories are approved for use:

• Fire Chief Class “A” coat.

• Fire Chief and Fire Captain Class “A” trouser.

• Fire Chief and Fire Captain Class “A” dress shirt.

• Fire Chief and Fire Captain Class “A” hat.

• Fire Chief and Fire Captain Class “B” trouser.

• Fire Chief and Fire Captain Class “B” light weight jacket with or without lining (optional).

• Fire Chief and Fire Captain foul weather jacket (optional).

• Fire Chief nameplate (blue lettering on gold plate).

• Fire Services jacket and raincoat (optional).

• Fire Captain dress and work shirt (Class “A” and Class “B”).

• Fire Captain “A” trouser.

• Fire Captain Class “A and B” hat.

• Black leather belt, (Chief gold buckle, Captain silver buckle).

• Station boots black steel-toe boots without buckles (NFPANational Fire Protection Association compliant).

• Black socks (solid color).

• Regulation badge and collar insignia.

• Black clip-on or Velcro fastened tie (solid color).

• Fire Captain nameplate (blue lettering on silver plate).

The below noted uniform shall be worn by all CDCRCalifornia Department of Corrections and Rehabilitation Fire Chiefs, when appropriate.

• Regulation double-breasted coat.

• Regulation trousers.

• Black leather belt with gold buckle.

• Black clip-on or Velcro fastened tie.

• Round top, white vinyl, Class “A” hat with insignia.

• Regulation long sleeve shirt, white, with shoulder patches.

• Black plain-toe patent leather shoes; black socks (solid color).

• Regulation Fire Chief Badge; hat and collar insignia.

• Fire Service shoulder patch attached to regulation shirt and coat.

• Nameplate (blue lettering on gold plate).

The below noted uniform shall be worn by all CDCRCalifornia Department of Corrections and Rehabilitation Fire Captains, when appropriate.

• Regulation double-breasted coat, black with insignia.

• Regulation trousers, black in color.

• Regulation long sleeve shirt, white, with shoulder patches.

• Black leather belt with silver buckle.

• Regulation Class “A” Fire Captain hat, black with insignia.

• Black plain-toe patent leather shoes; black socks (solid color).

• Regulation Fire Captain badge and collar insignia.

• Black clip-on or Velcro fastened tie.

• Departmental Fire Department shoulder patch attached to regulation shirt and jacket.

• Departmental nameplate (blue lettering on silver plate).

Specifications for the optional uniform, which may be worn by the Fire Chief and Fire Captains may be referred to in the CDCRCalifornia Department of Corrections and Rehabilitation Uniform Specification Handbook and include the following garments, but not limited to:

• Single Layer Nomax Trousers, dark midnight navy blue (Fire Chief and Fire Captains).

• Light weight jacket (Fire Chief and Fire Captains).

• Lining (Optional).

• Foul weather jacket (Fire Chief and Fire Captains).

• Work uniform trousers (Fire Chief and Fire Captains).

• Jacket and raincoat (Fire Services).

Each institution, at the Warden’s discretion, may allow a uniformed Honor Guard fire staff member to participate for ceremonial functions. Such Honor Guard shall be attired, when performing in the Honor Guard’s official capacity, as stated in this section. Honor Guard members are responsible for maintaining their own uniform, accessories, and accoutrements.

The Class “A” uniform shall be worn when serving in the Honor Guard at approved Honor Guard functions. Each institution shall provide or purchase the items listed as “Honor Guard Accoutrements.”

Due to the high visibility of personnel assigned to an Honor Guard Unit, the Honor Guard uniform, accessories, and accoutrements shall be maintained and worn in excellent condition.

Prior to any use of the Honor Guard, an inspection of the unit shall be conducted by the Honor Guard Commander or Fire Chief, Office of Correctional Safety to establish that each member is attired uniformly, and will hold the CDCRCalifornia Department of Corrections and Rehabilitation and themselves in the highest esteem.

Refer to the CDCRCalifornia Department of Corrections and Rehabilitation Uniform Specification Handbook, CDCRCalifornia Department of Corrections and Rehabilitation Fire Service Uniforms for the Honor Guard uniform designations and for all garment, accessory, and accoutrement specifications.

Team Members

• One Honor Guard Commander.

• One Assistant Honor Guard Commander.

• One Color Guard Instructor.

• Color Guard Team Members.

• One flag bearer.

The number of members may increase should CDCRCalifornia Department of Corrections and Rehabilitation Fire Honor Guard elect to establish a “Drum and Bugle Corps” for taps, proper cadence, and to compliment a paramilitary marching unit.

Drum and Bugle Corps

• If a Drum and Bugle Corps is established, the following musical instruments may be utilized:

  • One bass drum and sticks.

  • One triton drum unit and sticks.

  • One snare drum and sticks.

  • One bugle or trumpet.

Authorized Flags and Flag Equipment

• One Ceremonial Flag of the United States (3’ x 5’) with staff, American Eagle top mount, harness (flag carrying device), and stand.

• One California State Flag with staff, spear top mount, harness, and stand.

• One Guidon (flag specific Fire Honor Guard).

• Polished axes, pike poles, and ceremonial bell.

When carried in procession with another flag or flags, the Flag of the United States shall have the place of honor at the right; or when there is a line of other flags; our national flag may be in front of the center of that line. At all times every precaution shall be taken to prevent the flag from becoming soiled. It shall not be allowed to touch the ground or floor, or to brush against objects.

When the flag is displayed from a staff projecting horizontally, the union (blue field) of the flag shall go clear to the peak of the staff.

At no time shall the Flag of the United States be dipped in salute. Other flags such as the State of California Flag, and Guidon shall be dipped “To the Color” (Flag of the United States) during the playing of the national anthem and during the “Pass in Review.”

Flags of the United States used to cover caskets shall measure 5’ x 9 ½’. Each institution shall be responsible for providing this flag to the family of the deceased.

When the flag is used to cover a casket at funerals or ceremonies honoring a person deceased, it shall be placed so that the union is at the head and over the left shoulder. The flag shall not be lowered into the grave or allowed to touch the ground.

Events

• The Honor Guard may be used for any National, State, Local, CDCRCalifornia Department of Corrections and Rehabilitation event, or other agency events as authorized by the Wardens, and coordinated by the OCSOffice of Correctional Safety, and Fire Chief.

• The Honor Guard, with the authorization of the Wardens, may perform burial ceremonies for any staff member or public figure when asked by the families or community.

• The Honor Guard members will be relieved of duty and their posts covered according to the institution’s policy and, when appropriate, utilize State vehicles for transportation.

Only approved accessories and equipment as described in DOMDepartment Operations Manual, chapter 3, article 21 shall be worn on or with the uniform. Items not specifically addressed within this DOMDepartment Operations Manual Article are considered unauthorized. For item specification, refer to the CDCRCalifornia Department of Corrections and Rehabilitation Uniform Specification Handbook.

The CDCRCalifornia Department of Corrections and Rehabilitation has authorized the awarding and wearing of medals and ribbons to Correctional Peace Officers for both individual and unit awards (refer to DOMDepartment Operations Manual, chapter 3, article 3). These awards, in the order of their seniority, are: The Medal of Valor; The Corrections Star (Gold); The Corrections Star (Silver); The Corrections Star (Bronze), The Distinguished Service Medal, and the Unit Citation.

• Non-departmental awards and citations may be worn upon approval of the Warden.

• Awards shall be worn on the Class “A” jacket as follows:

  • ¼ inch above the right breast pocket. The regulation nameplate shall be placed ¼ inch above the award(s).

  • If one award ribbon is worn, it shall be centered on the pocket between the regulation nameplate and the pocket.

  • If two award ribbons are worn, they shall be placed end-to-end with the senior ribbon to the inside and centered on the pocket between the regulation nameplate and the pocket.

  • If three award ribbons are worn, they shall be placed end-to-end with the senior ribbon to the inside and centered on the pocket between the regulation nameplate and the pocket.

  • If four award ribbons are worn, there shall be one row of three ribbons on the bottom as above. The fourth ribbon, most senior, shall be placed singularly and centered above the row of three ribbons with the regulation nameplate ¼ inch above it. The two rows of ribbons shall be ⅛ inch apart.

  • If five award ribbons are worn, there shall be one row of three ribbons on the bottom and one row of two ribbons centered on the top. They shall be ⅛ inch apart with the regulation nameplate¼ inch above them.

  • If six medals are worn, there shall be one row of three medals on the bottom and one row of three medals on the top. They shall be ⅛ inch apart with the regulation nameplate ¼ inch above them.

• The complete set of ribbons and the order of their placement on the Class “A” jacket is as illustrated.
  
  

• State Medal of Valor Pin, 25-Year Service Pin, and other State service or award pins shall be worn only on the Class “A” jacket and shall be centered ¼ inch above the nameplate. If two pins are worn, they shall be centered ¼ inch apart and ¼ inch above the nameplate.

• The service emblem, employee organization pin, and the Safety Award Pin may be worn as a tiepin. Other tiepins or tie clasps may be worn but shall be small and plain without stones or other decorations. They also shall be gold in color in keeping with the gold color of all other metal accessories. Tiepins depicting handcuffs, pigs, guns, etc., shall not be worn.

Departmental hat shields shall be worn by uniformed Correctional Officers, Correctional Sergeants, Correctional Lieutenants, Correctional Captains, Fire Captains Class “A” and Fire Chiefs Class “A”. Refer to the CDCRCalifornia Department of Corrections and Rehabilitation Uniform Specification Handbook for hat shield specifications.

The CDCRCalifornia Department of Corrections and Rehabilitation has approved two styles of shoulder emblems (patches), one for uniformed Correctional Peace Officers and one for designated fire service employees.

• The shoulder patch shall be attached on the left and right sleeves of all uniform coats, jackets, shirts, jumpsuits, and coveralls (with the exception of raingear).

• Shoulder patches shall be kept in good condition. When no longer in good condition, they shall be replaced.

• Employees shall be responsible for purchasing their own shoulder patches. Refer to the CDCRCalifornia Department of Corrections and Rehabilitation Uniform Specification Handbook for shoulder emblem placement and specifications.

All uniform personnel and other personnel who have direct contact with inmates, e.g., teachers, counselors, cooks, nurses, etc., shall wear and clearly display a nameplate.

• Nameplates shall be phenolic engraving stock, 3 inches long, by ¾ inch wide, by 3/32 inch thick, with white letters on black stock. The corners may be slightly rounded to protect the wearer’s clothing. The name letter size shall be ¼ inch high and shall be composed of the first initial of the first name, followed by a space, followed by the entire last name, centered both top to bottom and side to side. Regulation nameplate shall be worn on the outer garment unless an exception is made by the Warden.

• A cloth name label sewn onto the garment is an acceptable substitute for the plastic nameplate for those peace officers wearing jumpsuits, LDS, battle jackets, and rain gear. Cloth name labels shall adhere to the following specifications:

  • The name label shall have the initial of the staff member’s first name, followed by a space, followed by the entire last name;

  • The name label shall be secured (sewn) above the right breast pocket;

  • The name label shall have yellow lettering;

  • The background of the name label shall be silver tan or olive drab, green, matching the color of the garment.

  • The name label shall have ½ inch letters and one-inch tape.

Exceptions

• Fire service employees may be allowed to have a Maltese or EMT insignia on the left side of their nameplate, if they qualify for them.

• A job steward or board member may add that title to the nameplate as has been the practice (illustrated below). The cost shall be incurred by the employee. The lettering size of such title shall be ⅛ inch high. When placed on the nameplate, the grouping of name and title shall be centered both top to bottom and side to side.
  
  Example:
  
  

Service stripes shall be worn on the left sleeve of the Class “A” jacket and on the left sleeve of the long sleeve shirt. One service stripe shall be worn for each three years of service as a Correctional Peace Officer. Refer to the CDCRCalifornia Department of Corrections and Rehabilitation Uniform Specification Handbook for service stripes placement and specifications

Maltese Cross (Institutional Fire Staff)

For each five years of service with the CDCRCalifornia Department of Corrections and Rehabilitation, uniformed institutional fire service employees shall wear a Maltese cross on the left sleeve of the Class “A” jacket and on the left sleeve of the Class “B” long sleeve shirt. The crosses shall be affixed ¾ inch above the departmental stripe of the jacket and ¾ inch above the cuff of the shirt in horizontal row(s).

Service Stars (Headquarters Fire Staff Only)

Refer to the CDCRCalifornia Department of Corrections and Rehabilitation Uniform Specification Handbook, Fire Service Uniforms.

Collar rank insignia shall be worn by Correctional Captains, Correctional Lieutenants, Correctional Sergeants, Fire Chiefs, and institution Fire Captains. Acting sergeants shall wear collar rank insignia only.

• Correctional Captains, and Correctional Lieutenants shall wear rank insignia on the epaulets of regulation jackets and coats.

• Collar rank insignia is optional for Associate Warden, Chief Deputy Warden, Warden, Associate Director, Deputy Director and Director.

• Refer to the CDCRCalifornia Department of Corrections and Rehabilitation Uniform Specification Handbook for rank insignia placement and specifications.

Correctional Sergeant chevrons shall be worn on each sleeve of the uniform jacket and short and long sleeve shirt. Chevrons shall be three gold stripes on a black background of cotton twill.

Refer to the CDCRCalifornia Department of Corrections and Rehabilitation Uniform Specification Handbook for sleeve chevron placement and specifications.

The regulation tie specifications shall be as follows:

• Solid black only, no design or decorative texture.

• Smooth surfaced, dry clean only fabric.

• Not to exceed 18 inches in length or to fall below the belt line.

• Clip-on fastener or Velcro fastener types only. Tie shall not be square cut on bottom.

• References: Broome 455-BO-3, or equivalent.

The Director has approved an official CDCRCalifornia Department of Corrections and Rehabilitation belt buckle. This buckle is the only buckle that may be worn in place of the standard belt buckle other than the Warden approved institutional belt buckle.

Refer to the CDCRCalifornia Department of Corrections and Rehabilitation Uniform Specification Handbook for the official CDCRCalifornia Department of Corrections and Rehabilitation belt buckle specifications.

Employees may wear shoes or boots that meet the following general specifications as items of the regulation uniform:

• Black leather, plain toe, conservatively designed.  No buckles.  No design in the leather, shall be smooth texture.

• In addition to the plain toe, the toe design shall be round without a bead encircling the toes.

• Shall approximate dress military styling.  Shoes shall be shined at all times.

• Heel not to exceed 1½ inches in height.

• No tennis shoes, cowboy, engineer, cap style military jump boot or logger-style boots.

• No steel toe shoes or boots (with the exception of the steel-toe shoe permitted in 33010.10(14)).

• Tactical style tan boots, suede and nylon-like material, with tan rubber soles.  No buckles. No design in the leather.

• Tactical style black boots, leather and nylon-like material. No buckles. No design in the leather.

The below-specified accessories may be worn with the regulation uniform as appropriate:

• Sam Browne belt, black with basket-weave design. Metal shall be gold in color.

• Nylon duty belt, snaps shall be black in color.

• Key pouches and clips black leather shall have gold snaps or clips, nylon shall have black snaps or clips. Chains or lanyards are not permitted.

• Enclosed snapping handcuff case. Black leather with basket-weave design or nylon.

• Flashlight holder shall be nylon or leather, black in color. Ring type holders shall be on black leather. Metal shall be gold or black in color.

• Monadnock expandable baton holder shall be front draw, auto lock, textured or basket weave finish. Holder shall be black in color.

• Flashlight shall be black in color, either Streamlight Stinger or mini-mag. Flashlight should not exceed 10 inches in length.(8) Gloves shall be smooth black leather only with no “cut-outs.” Both the body of the gloves and the fingers shall remain intact. No alteration of the gloves shall be permitted. Wrist high to 2 inches above the wrist in length. May be lined for warmth. Shall approximate the reference in appearance. References: Damascus #302, or equivalent.

No other accessories shall be worn while in uniform without the approval of the Warden.

There shall be no glass cases or other holders worn on or carried on the belt or affixed to the uniform except as approved by the hiring authority.

In accordance with the requirements of Penal Code (PCPenal Code) Section 830.10, the Director has ordered the wearing and possession of the approved departmental regulation dome badge by all uniformed peace officer staff, with the exception of fire department peace officer staff.

• Uniformed staff includes all custody classification employees where the CDCRCalifornia Department of Corrections and Rehabilitation considers the uniform as part of their job description. All uniformed staff shall wear the regulation dome badge on the outer garment at all times while on-duty unless exception is made by the Warden.

• Uniformed fire department peace officer staff shall wear the regulation fire shield in lieu of the regulation dome badge.

• Non-uniformed staff designated as peace officers shall possess the approved departmental flat badge.

Training Requirements

• In accordance with Penal Code (PCPenal Code) Section 832, all staff designated as peace officers must meet the PCPenal Code 832 Peace Officer Standards and Training (POST) requirements prior to being assigned a number and issued a departmental badge. The PCPenal Code 832 training requirement is met by successfully completing the CDCRCalifornia Department of Corrections and Rehabilitation’s pre-service academy training (i.e., Basic Correctional Officer Academy (BCOA), PCPenal Code 832 Course, or Division of Adult Parole Operations (DAPODivision of Adult Parole Operations (formerly P&CSD)) Academy).

• Staff, who are not assigned a number and issued a departmental badge at the completion of their pre-service academy training, shall provide verification of POST certification prior to being assigned a number and issued a departmental badge. Additionally, staff shall provide proof that there has been no break in service since the time POST certification was obtained.

The administrator of the Richard A. McGee Correctional Training Center (CTC) shall establish and maintain an accurate and automated record of all departmental badges issued to peace officer employees, excluding the DAPODivision of Adult Parole Operations (formerly P&CSD). The CTC shall issue a badge number to each qualified employee in the peace officer classification in ascending sequential order.

• Once a peace officer employee is assigned a badge number, they shall retain their assigned number throughout their entire departmental career.

• Badge numbers and badges (State-issued and optional) are assigned and issued solely by the CTC.

• Under no circumstance shall badge numbers be assigned, issued, or transferred at the CDCRCalifornia Department of Corrections and Rehabilitation facility level.

Regulation Dome Badge

The CDCRCalifornia Department of Corrections and Rehabilitation shall purchase and provide to each uniformed peace officer employee, through the CTC, a numbered regulation domed badge upon the employee’s successful completion of the CDCRCalifornia Department of Corrections and Rehabilitation’s pre-service academy training.

Regulation Fire Shield

The CDCRCalifornia Department of Corrections and Rehabilitation shall purchase and provide to each uniformed fire department peace officer employee, through the CTC, a numbered regulation fire shield upon the employee’s successful completion of the CDCRCalifornia Department of Corrections and Rehabilitation’s pre-service academy training.

Flat Pocket Badge

The CDCRCalifornia Department of Corrections and Rehabilitation shall purchase and provide each non-uniformed peace officer employee, through the CTC, a numbered flat pocket badge upon the employee’s successful completion of the CDCRCalifornia Department of Corrections and Rehabilitation’s pre-service academy training.

Optional Badge

• All permanent employees, who meet the requirements of PCPenal Code Sections 830.10 and 832, may purchase an optional dome and flat pocket badge(s) that meet departmental specifications if they so desire, but shall bear the cost of the optional badge(s). The optional badge shall bear the same number as the assigned State-issued badge. The total number of badges that can be possessed by any departmental peace officer shall not exceed two dome badges and one flat badge.

• All orders for optional badges purchased at the employee’s expense shall be placed through the departmental badge coordinator located at the CTC, via the institutional badge coordinator.

DAPODivision of Adult Parole Operations (formerly P&CSD)

The DAPODivision of Adult Parole Operations (formerly P&CSD) shall provide special badges to all Parole Agents and Parole Administrators. All badges shall be purchased through the current contracted vendor. The Director, DAPODivision of Adult Parole Operations (formerly P&CSD) shall establish and maintain an accurate and automated record system for accountability of the DAPODivision of Adult Parole Operations (formerly P&CSD) badge number assignments.

Autonomous Branches or Units

• Peace officers (with the exception of Parole Agents) assigned to any of the autonomous units or branches within the CDCRCalifornia Department of Corrections and Rehabilitation shall retain their assigned departmental badge number, and submit to the CTC for the appropriate classification ribbon.

• Peace officers not in possession of a departmental badge number shall be assigned a number by the CTC with the appropriate classification ribbon, provided all training requirements have been met.

• Autonomous units and branches include, but are not limited to, Background Investigations Unit, Classification Services Unit, Inmate Appeals Branch, Office of Correctional Safety Unit, Office of Internal Affairs, Regulation and Policy Management Branch, and Selection and Standards Branch.

• Refer to the previous entry “DAPODivision of Adult Parole Operations (formerly P&CSD)” for Parole Agent badge request.

Loaner Badges

• All loaner badges are issued by the CTC to CDCRCalifornia Department of Corrections and Rehabilitation facilities for the sole purpose of assigning to employees on a temporary basis while they are awaiting their assigned badge from the current vendor (i.e., addition or removal of ribbons or badge replacement).

• The CDCRCalifornia Department of Corrections and Rehabilitation facility is responsible for the temporary assignment, tracking, retrieval, and accountability of all loaner badges assigned to their facility.

• Loaner badges shall contain an “L” in the badge number. Any badge not containing an “L” in the number is not considered a loaner badge and should be returned to the CTC immediately for disposition.

Due to the inherent threat to departmental security and the possible unlawful uses of peace officer badges, strict controls shall be maintained regarding departmental accountability and employee responsibility in the issue, use, and maintenance of departmental badges.

• It is unlawful for any person, including employees of the CDCRCalifornia Department of Corrections and Rehabilitation not employed in a peace officer classification, unless temporarily assigned to perform peace officer duties and having met the POST requirements, to wear, exhibit, use, or otherwise possess a departmental badge or a facsimile thereof without specific authority to do so. Employees shall not sell or otherwise transfer their badge to any other person.

Responsibility

Departmental employees possessing State-issued or personal optional badges shall be held specifically responsible for the proper use and control of these badges. Loss or damage of departmentally issued or optional badges resulting from employee negligence, or willful failure to report loss of State-issued or optional badge, shall be cause for adverse action.

Automated Badge Record System

The CDCRCalifornia Department of Corrections and Rehabilitation has developed an Automated Badge Record System (ABRS) that is located at the CTC. The CTC will be responsible for conducting all business pertaining to the assignment of badge numbers for all peace officer employees (with the exception of peace officers in the Parole Agent series). In the event of a discrepancy in badge number assignments, the number identified as the employee’s, as documented in the ABRS, shall supersede any number carried by an employee or institution.

Uniform Inspections

In conjunction with the DOMDepartment Operations Manual Section 33020.4, Inspections, all institutions shall conduct an annual audit of their assigned peace officers’ badges. The audit shall provide employee’s name, last four digits of their social security number, badge number, and total number of badges possessed. Badge numbers shall be obtained through visual verification. All audits shall be forwarded to the Departmental Badge Coordinator at the CTC upon completion. Current rosters can be obtained from the CTC prior to conducting the audit.

Lost or Stolen

• In the event that a State-issued or optional badge is lost, stolen, or damaged, the employee responsible for the badge shall submit a detailed written report of the circumstances within 24 hours of the discovery.

• The report shall be submitted to the senior administrator of the CDCRCalifornia Department of Corrections and Rehabilitation facility where the employee is assigned.

• DAPODivision of Adult Parole Operations (formerly P&CSD) staff shall submit the report to the appropriate Regional Administrator.

• Headquarter staff shall submit the report to the Chief, Office of Investigative Services.

• The senior facility administrator, upon knowledge that a badge has been lost or stolen, shall:

  • Cause a notice to be placed at the entrance gates of all institutions and copies of the notice to be mailed to local law enforcement agencies, facility’s badge coordinator, and the CTC. The notice shall contain the badge number, type of badge (dome or flat pocket), and the specific circumstances surrounding the loss or theft of the badge.

  • After investigation and considering the facts submitted, determine whether the loss or damage was due to negligence of the responsible employee and party responsible for replacement.

  • Take appropriate action as indicated by the circumstances revealed during the inquiry.

  • The facility’s badge coordinator shall order a replacement badge from the CTC.

• Replacement badges (State or employee’s expense) shall not be ordered prior to 30-days from discovery to insure that every attempt is made to recover any lost or stolen badge.

• These procedures for replacement in no way restrict the CDCRCalifornia Department of Corrections and Rehabilitation facility from issuing a loaner badge to the responsible employee until the replacement badge is delivered to the facility.

• Lost or stolen optional badges shall not be replaced by the CDCRCalifornia Department of Corrections and Rehabilitation. The employee, however, retains the right to submit a claim through the established Victim Compensation and Government Claims Board procedures if circumstances warrant.

  • Authorization to replace a lost or stolen optional badge may be withheld by the Warden if such loss was as a result of negligence in exercising proper control over the badge.

  • Replacement may be permitted, at the expense of the employee, after a 30-day waiting period.

Damaged

• The damaged badge shall be replaced with a badge bearing the same number as the original State-issued badge.

• After investigation and considering the facts submitted, the senior facility administrator shall make a determination whether the damaged badge will be replaced by the CDCRCalifornia Department of Corrections and Rehabilitation or the employee.

• The facility badge coordinator shall forward the damaged badge and report to the CTC for destruction and order the replacement through the CTC.

Promotions or Transfers

• All peace officer employees receiving promotions or transfers to another CDCRCalifornia Department of Corrections and Rehabilitation facility shall retain their State-issued and optional badge(s).

• The receiving CDCRCalifornia Department of Corrections and Rehabilitation facility shall have the ribbon of the employee’s promotional rank or classification, if appropriate, affixed at the bottom of one existing badge.

• The institution or other CDCRCalifornia Department of Corrections and Rehabilitation facility shall issue the employee a loaner badge until the original badge is received from the vendor with the appropriate ribbon of rank or classification affixed.

• The original badge shall then be returned to the employee and if the employee was assigned a loaner badge, it shall then be returned by the employee.

Termination of State Service

• All correctional peace officer employees terminating State service, transferring to a non-peace officer classification within the CDCRCalifornia Department of Corrections and Rehabilitation, or transferring to another State agency shall surrender all badge(s)(State-issued and optional) to the CDCRCalifornia Department of Corrections and Rehabilitation facility badge coordinator processing the personnel action.

• Information regarding the total number of badges the separating employee has in possession can be obtained from the Departmental Badge Coordinator located at the CTC.

• All badges, including employee’s name, type of separation, and effective date shall be returned to the CTC for disposition.

• Reimbursement for optional badges can be obtained by completing a STDStandard Form (DGS). 262-A, Travel Expense Claim, through the separating institution’s accounting office.

Retirement from State Service

• Correctional peace officer employees retiring from State service shall surrender their State-issued badge to the facility’s badge coordinator, and may request a retired flat badge with holder upon arrival of their retirement.

• The retired badge procedure is not automatic and should be initiated by the CDCRCalifornia Department of Corrections and Rehabilitation facility’s badge coordinator.

• Retiring employees possessing any optional badge(s) may surrender them to the facility’s badge coordinator for reimbursement at the current, fair market value. Current, fair market value is defined as the prices charged by the contracted vendor at the time of retirement.

• Reimbursement of any optional badge(s) is not automatic; it is the responsibility of the retiree to submit a Travel Expense Claim to their accounting office for reimbursement.

• All badges, including name, type of retirement, and effective date shall be forwarded to the CTC by the facility’s badge coordinator for disposition.

• Irresponsible or unethical conduct, or conduct which brings discredit upon yourself or the CDCRCalifornia Department of Corrections and Rehabilitation, shall result in forfeiture of all rights and privileges associated with the issuance of the badge and will require immediate surrender of the badge.

• Under no circumstances are badges assigned to retired peace officers to be retained by the CDCRCalifornia Department of Corrections and Rehabilitation facility and utilized as loaner badges.

Deceased Employee

• In the event of a Correctional Peace Officer employee’s death, all State-issued and optional badge(s) shall be relinquished to the processing CDCRCalifornia Department of Corrections and Rehabilitation facility.

• Upon written request by the Warden or designee, the State-issued badge may be retained by the processing CDCRCalifornia Department of Corrections and Rehabilitation facility for the sole purpose of affixing it to a plaque or other symbol of remembrance.

• With the written approval of the Director, the badge number of a deceased Correctional Peace Officer can be assigned or reassigned to a family member.

• All badges, including name, type of separation, and effective date shall be forwarded to the CTC for disposition.

• Under no circumstances are badges assigned to deceased Correctional Peace Officers to be retained by the CDCRCalifornia Department of Corrections and Rehabilitation facility and utilized as loaner badges.

All uniformed personnel and non-uniformed employees designated as peace officers pursuant to California Code of Regulations (Cal. Code Regs.), title 15, division 3, shall receive a departmental badge. For badge specifications, refer to this DOMDepartment Operations Manual Article and the CDCRCalifornia Department of Corrections and Rehabilitation Uniform Specification Handbook.

All supervising cooks, bakers, butcher/meat cutters, and food services workers shall wear the departmentally approved uniform to distinguish them from inmates assigned to food services duties.

• Regulation food service uniforms shall consist of:

• Trouser.

• Shirt.

• Cap.

• Jacket.

• Jumpsuit (brown).

• Shoes.

• Smock.

• The following items are mandatory accessories:

• Belt, brown or black in color.

• Key ring holder.

• Whistle.

• Departmental nameplate.

• The following items are non-mandatory accessories:

• Alarm holder.

• Flashlight.

Individual garment specifications may be referred to in the CDCRCalifornia Department of Corrections and Rehabilitation Uniform Specification Handbook. Items not specifically addressed within this DOMDepartment Operations Manual Article are considered unauthorized.

Food service employees shall report to their assignment in clean uniforms that are in good condition.

Protective Vests are California Department of Corrections and Rehabilitation (CDCRCalifornia Department of Corrections and Rehabilitation) approved items of safety equipment designed and manufactured to resist penetration of bullets, inmate or youth manufactured knives, ice picks, and other sharp objects. Protective vest types include Ballistic Vests, Combination Vests, and Stab Resistant Vests. The individual level and type of protection offered by these protective vests is dependent upon the individual vest characteristics.

For CDCRCalifornia Department of Corrections and Rehabilitation peace officer employees, the ability to wear a protective vest is an essential function of the job regardless of the regular wear expectations of their individual post or duty assignment. Each CDCRCalifornia Department of Corrections and Rehabilitation peace officer might at any time be assigned to a post or be required to participate in a specific operation wherein vest wear is mandatory.

Ballistic Vest: A ballistic vest is designed to cover specific portions of the wearer’s body to resist penetration by a bullet.

Combination Vest: A combination vest is designed to cover specific portions of the wearer’s body to resist penetration by inmate manufactured knives, ice picks, other sharp objects and bullets.

Cover: A vest cover is the holder for the vest panel. The cover shall be appropriately sized to maintain the position of the panel upon the wearer’s body as designed by the manufacturer.

CDCRCalifornia Department of Corrections and Rehabilitation owned vests, covers, or both: A CDCRCalifornia Department of Corrections and Rehabilitation owned vest, cover, or both purchased by the CDCRCalifornia Department of Corrections and Rehabilitation is State property. Each CDCRCalifornia Department of Corrections and Rehabilitation owned vest, cover, or both shall be maintained by the employee to whom they are issued in accordance with CDCRCalifornia Department of Corrections and Rehabilitation mandates. The vest, cover, or both shall stay under the control of the issued employee until the vest, cover, or both is replaced with another CDCRCalifornia Department of Corrections and Rehabilitation owned vest, cover, or both, or the employee purchases a personally owned vest, cover, or both, the employee separates from the CDCRCalifornia Department of Corrections and Rehabilitation, or the employee transfers to another CDCRCalifornia Department of Corrections and Rehabilitation division or unit that requires a different type of vest, cover, or both than the employee was issued, or where vest wear is not mandatory as described in this section.

Personally owned vests, covers, or both: A personally owned vest, cover, or both is a vest or cover that an authorized employee (as noted in this section) chooses to purchase and maintain at their own expense.

• A personally owned vest, cover or both must meet or exceed the requirements of the specific vest type.

• Personally owned vest covers that are used with CDCRCalifornia Department of Corrections and Rehabilitation owned vest panels must be specifically designed to fit the specific CDCRCalifornia Department of Corrections and Rehabilitation owned vest panel.

• It is the responsibility of each employee that purchases a personally owned vest, cover or both to notify the Vest Control Person (VCP) prior to wearing the vest, cover or both to work so that inventory control measures can be initiated.

• The employee shall also provide that vest, cover or both to the VCP annually for inspection at the time and date established by the VCP.

Stab Resistant Vest: A stab resistant vest is designed to cover specific portions of the wearer’s body to resist penetration by inmate manufactured knives, ice picks, and other sharp objects.

Standby Vest Pool: Each institution, division, facility, or unit shall maintain a Standby Vest Pool. The Standby Vest Pool shall contain sufficient vest and cover types, amounts, and sizes, at the discretion of each Warden, Superintendent, or Division Head, to supply to personnel who are temporarily required to wear a vest as described in this section.

• Standby Vest Pool vests will be issued to:

  • Employees who are required to wear a vest but have not been permanently issued a vest. If such an employee works full time in a unit wherein vest wear is mandatory (as defined in this policy), the Warden, Superintendent, or Division Head may elect to issue a vest from the Standby Pool to that employee for the duration of their assignment in the unit.

  • Employees who do not have their permanently issued vest with them when they report for duty.

  • Employees or official visitors that enter Special Housing Units, as described in this policy.

  • Individuals participating in a Division of Adult Parole Operations ride-along.

• Correctional Training Center or Stockton Training Center employees and cadets that use Standby Pool Vests shall wear these vests under the outer uniform shirt or jumpsuit.

Vest Control Person: The institutional, facility, division, or unit VCP shall manage and maintain, under the responsibility of the respective Warden, Superintendent, or Division Head, the institution, division, or unit inventory of CDCRCalifornia Department of Corrections and Rehabilitation and personally owned vests, covers, or both. It will be the responsibility of each institutional, facility, division, or unit VCP to coordinate their needs with the CDCRCalifornia Department of Corrections and Rehabilitation VCP. The CDCRCalifornia Department of Corrections and Rehabilitation VCP shall have overall responsibility for managing the departmental vest inventory.

Vest panel: A vest panel is the protective material held by the vest cover.

 Ballistic Vest:

• Wear Authorizations:

  • The Ballistic Vest is authorized for wear by the following employees:

    • Office of Correctional Safety.

    • Crisis Response Team (CRTCrisis Response Team) members.

    • Office of Internal Affairs.

    • Division of Adult Parole Operations agents.

    • Basic Correctional Officer Academy Firearms Instructors.

• Wear Requirements:

  • The Ballistic Vest shall be worn only in the manner prescribed by the manufacturer and the CDCRCalifornia Department of Corrections and Rehabilitation.

  • For normal wear, the Ballistic Vest shall be worn concealed under the outer uniform shirt, blouse, or shirt, or jumpsuit for the duration of the shift unless otherwise provided for in this section.

  • Once a CDCRCalifornia Department of Corrections and Rehabilitation owned Ballistic Vest has been issued to an employee, wear of the vest is mandatory while that employee is on duty unless otherwise approved by the appropriate Division or Office Head.

  • Outer wear of the Ballistic Vest is authorized only with the use of a CDCRCalifornia Department of Corrections and Rehabilitation approved outerwear cover (e.g. tactical, firearms instructor).

  • If an employee chooses to purchase a personally owned Ballistic Vest, cover, or both, the wear requirements are the same as those pertaining to a CDCRCalifornia Department of Corrections and Rehabilitation owned vest.

Combination Vest

• Wear authorizations:

  • The Combination Vest is authorized for wear by the following employees:

    • Community Correctional Facility (CCFCommunity Correctional Facilities) and Modified Community Correctional Facility (MCCF) peace officers who have transportation responsibilities.

    • Crisis Response Team (CRTCrisis Response Team) members.

    • Adult Operations Statewide Transportation Unit Correctional Officers, Sergeants, Lieutenants, and Captain.

    • Adult Operations institutional or facility transportation team Correctional Officers, Sergeants, Lieutenants, or other CDCRCalifornia Department of Corrections and Rehabilitation peace officers.

    • Adult Operations, Institutional Investigative Services Unit Correctional Officers, Sergeants, and Lieutenants.

    • Medical Guarding Unit or hospital coverage Correctional Officers, Sergeants, and Lieutenants.

    • Basic Correctional Officer Academy Firearms Instructors

• Wear Requirements:

  • The Combination Vest shall be worn only in the manner prescribed by the manufacturer and the CDCRCalifornia Department of Corrections and Rehabilitation.

  • For normal wear, the Combination Vest shall be worn concealed under the outer uniform shirt, blouse, shirt, or jumpsuit for the duration of the shift unless otherwise provided for in this section.

  • Outer wear of the Combination Vest is authorized only with the use of a CDCRCalifornia Department of Corrections and Rehabilitation approved outer wear cover (e.g. tactical, firearms instructor).

  • Once a CDCRCalifornia Department of Corrections and Rehabilitation owned Combination Vest has been issued to an employee, wear of the vest is mandatory while that employee is on duty unless otherwise approved by the appropriate Division or Office Head.

  • If an employee chooses to purchase a personally owned Combination Vest, cover, or both the wear requirements are the same as those pertaining to a CDCRCalifornia Department of Corrections and Rehabilitation owned vest.

Stab Resistant Vest

• Wear authorizations:

  • The Stab Resistant Vest is authorized for wear by the following employees:

    • All institutional or facility Correctional Officers, Correctional Counselors, Institutional Parole Agents, Supervising Casework Specialists, Sergeants, and Lieutenants.

    • Other employees as mandated in the Stab Resistant Vest Wear Requirements section.

    • Any employee who chooses to purchase a personally owned Stab Resistant Vest or cover.

• Wear Requirements:

  • The Stab Resistant Vest shall be worn only in the manner prescribed by the manufacturer and the CDCRCalifornia Department of Corrections and Rehabilitation.

  • For normal wear, the Stab Resistant Vest shall be worn concealed under the outer uniform shirt, blouse, shirt, or jumpsuit for the duration of the shift unless otherwise provided for in this section.

  • Outer wear of the Stab Resistant Vest is authorized only with the use of a CDCRCalifornia Department of Corrections and Rehabilitation approved outer wear cover (e.g. tactical, firearms instructor).

  • Once a CDCRCalifornia Department of Corrections and Rehabilitation owned Stab Resistant Vest has been issued wear of the vest is mandatory while that employee is on duty unless provided for in this section.

  • If an employee chooses to purchase a personally owned Stab Resistant Vest, cover, or both the wear requirements are the same as those pertaining to a CDCRCalifornia Department of Corrections and Rehabilitation owned Stab Resistant Vest.

  • Correctional Training Center Stab Resistant Vests shall be worn concealed under the outer uniform shirt, blouse, shirt, or jumpsuit.

Special Units

• The following requirements for wear of a Stab Resistant Vest in designated special units shall be complied with:

  • All CDCRCalifornia Department of Corrections and Rehabilitation employees, regardless of personnel classification, entering a Restricted Housing Unit or Temporary Detention Unit (TDU), shall wear a Stab Resistant Vest when the employee is:

    • In direct contact of incarcerated persons or patients within the aforementioned units (unrestrained or restrained).

    • Escorting incarcerated persons or patients housed within the aforementioned units anywhere on institution grounds.

    • On the aforementioned unit tiers.

  • Stab Resistant Vest wear requirements shall extend to all official visitors (including but not limited to contractors, religious advisors, outside law enforcement personnel, legal representatives, etc.) of each unit as described in this section. Stab Resistant Vests temporarily issued from a unit, institution, facility or division Special Unit Standby Vest Pool are approved for outer wear.

  • Correctional Officers, Correctional Counselors, Institutional Parole Agents, Casework Specialists, Sergeants or Lieutenants entering a unit such as a Correctional Treatment Center (CTC), Outpatient Housing Unit (OHU), General Acute Care Hospital (GACH), Intermediate Care Facility (ICF), or any Department of State Hospitals (DSHDepartment of State Hospitals (formerly DMH)) Unit or Facility, shall wear a Stab Resistant Vest when the employee is:

    • In direct contact with incarcerated persons or patients within the aforementioned units (unrestrained or restrained).

    • Escorting incarcerated persons, or patients housed within the aforementioned units anywhere on institution grounds.

    • On the aforementioned unit tiers.

    • All other staff entering a unit such as a CTC, OHU, GACH, ICF, or any DSHDepartment of State Hospitals (formerly DMH) Unit or Facility, shall have the option to wear a Stab Resistant Vest (obtained from the Standby Pool or from the respective VCP when the employee is:

      • In direct contact with incarcerated persons, or patients within the aforementioned units (unrestrained or restrained).

      • Escorting incarcerated persons, or patients housed within the aforementioned units anywhere on institution grounds.

      • On the aforementioned unit tiers.

General Information

• Correctional Officers, Institutional Parole Agents, Casework Specialists, Sergeants, and Lieutenants assigned to areas other than described in the above “Stab Resistant Vest”, “Wear Requirements” section, and Conservation Camps shall wear Stab Resistant Vests while on duty, unless otherwise authorized by the Division or Office Head, Adult Operations.

• Stab Resistant Vests shall be worn if the aforementioned Correctional Officer, Institutional Parole Agent, Casework Specialist, Sergeant or Lieutenant enters an Adult Operations institution secure perimeter during the course of the performance of their duties, unless otherwise authorized by the Division or Office Head, Adult Operations.

• Correctional Officers, Institutional Parole Agents, Casework Specialists, Sergeants, and Lieutenants who work in Adult Operations or facilities in areas other than described in the above “Stab Resistant Vest”, “Wear Requirements” section, shall be issued a vest unless otherwise authorized by the Division or Office Head, Adult Operations.

• Committee members in any RHU, TDU, Inter Disciplinary Treatment Team, CTC or OHU shall wear a Stab Resistant Vest unless otherwise authorized by the Division or Office Head, of Adult Operations.

• It is the intent of the CDCRCalifornia Department of Corrections and Rehabilitation, based upon available funding, to provide the appropriate vest to designated peace officer employees upon, or as soon as possible, after their graduation from their academy. Supervisors have the authority to verify that an employee is wearing their vest in accordance with the mandates of this policy.

Refusal to wear a vest: As vest wear is an essential function of the job for CDCRCalifornia Department of Corrections and Rehabilitation peace officer personnel and mandated for all employees in specific units as identified in this policy, any employee who has been issued, either permanently or temporarily, a protective vest and then refuses to wear the vest in accordance with CDCRCalifornia Department of Corrections and Rehabilitation mandates, shall be subject to progressive disciplinary action.

Non-possession of issued vest: In the event that an employee who has been issued a vest, or is mandated to wear a vest, is not in possession of their vest when reporting for duty, the following shall occur:

• If a Standby Pool Vest is available, a vest may be temporarily issued to the employee for the duration of that employee’s shift. In the event the employee’s vest has been lost or stolen, this might require the assignment of a Pool Vest to that employee.

• The employee may be sent home to retrieve the vest on their own time prior to being allowed to report for work. This decision shall be made at the discretion of the Warden, Superintendent, Division Head, or their designee.

• Progressive disciplinary action shall be initiated.

  • When a protective vest has been issued to an employee but is not being worn (e.g. off duty or on-duty periods wherein wear is not mandated), the vest shall be stored in locations that prevent incarcerated person, or supervised person access.

  • The storage area should be climate controlled, not be subject to extreme high or low temperatures or excessive humidity and should allow for vest storage in accordance with the manufacturer’s wear and care recommendations.

  • Care must be taken to prevent the vest from being stolen while off duty.

The CDCRCalifornia Department of Corrections and Rehabilitation VCP shall be responsible for coordinating the purchasing and scheduling for sizing dates of CDCRCalifornia Department of Corrections and Rehabilitation protective vests from vendors identified by approved contracts.

Institutions, divisions, facilities, or units shall ensure that an appropriate quantity and size selection is available for their Standby Pool. The VCP shall adhere to policy and procedure governing the procurement of equipment.

As protective vests are received by the institution, division, facility, or unit from the manufacturer, the required inventory processes will be accomplished as quickly as possible to facilitate expedient availability of the protective vest to the end user.

The procedures for accountability and replacement of CDCRCalifornia Department of Corrections and Rehabilitation and personally owned protective vests are as follows:

• Accountability

  • Each Warden, Superintendent, or Division Head shall appoint a VCP who shall receive, inventory, and manage the institution’s, division’s, facility’s or unit’s protective vests program. The VCP shall provide monthly CDCRCalifornia Department of Corrections and Rehabilitation vest inventory reports (including specific information related to inventory discrepancies) directly to the Chief Deputy Warden, Division Head, or Chief of Security, who is responsible for the accountability of the institution’s, division’s, facility’s or unit’s protective vests.

  • The VCP shall maintain an ongoing inventory of all CDCRCalifornia Department of Corrections and Rehabilitation and personally owned vests in their area of responsibility via the CDCRCalifornia Department of Corrections and Rehabilitation approved vest inventory tracking program. The institution, division, facility, or unit VCP shall submit a quarterly inventory report to the CDCRCalifornia Department of Corrections and Rehabilitation VCP. The institution, division, facility, or unit head shall ensure the accuracy of this report.

  • The CDCRCalifornia Department of Corrections and Rehabilitation Form 2155, CDCRCalifornia Department of Corrections and Rehabilitation Personal Protective Vest Issuance Acknowledgement Form, shall be used to facilitate protective vest inspection. The institution, division, facility, or unit VCP shall maintain the CDCRCalifornia Department of Corrections and Rehabilitation 2155 for the duration of use of each vest.

  • Each CDCRCalifornia Department of Corrections and Rehabilitation owned vest or cover shall be documented on the CDCRCalifornia Department of Corrections and Rehabilitation 2155.

  • Personally owned vests, covers, or both must be presented by the employee to the VCP prior to use and then annually thereafter for review. The VCP shall inspect the personally owned vest, cover, or both to ensure that it complies with CDCRCalifornia Department of Corrections and Rehabilitation requirements. The VCP shall then input the personally owned vest, cover, or both cover into their inventory. Any employee who chooses to wear a personally owned vest, cover, or both must surrender any CDCRCalifornia Department of Corrections and Rehabilitation owned vest, cover, or both in their possession to the VCP.

  • The institution, division, facility, or unit VCP shall annually verify the inventory and wear ability of each CDCRCalifornia Department of Corrections and Rehabilitation or personally owned vests, covers, or both in their area of responsibility. This will require a physical inspection of each protective vest and cover. The CDCRCalifornia Department of Corrections and Rehabilitation Form 2154, CDCRCalifornia Department of Corrections and Rehabilitation Protective Vest Inspection Form, shall be used to facilitate protective vest inspection. The institution, division, facility, or unit VCP shall maintain the CDCRCalifornia Department of Corrections and Rehabilitation 2154 for the duration of use of each vest.

  • If the VCP determines a CDCRCalifornia Department of Corrections and Rehabilitation owned vest, cover, or both used by an employee is not serviceable, the VCP shall inform the employee they are no longer authorized to wear the non-serviceable vest or cover. The VCP shall issue the employee a CDCRCalifornia Department of Corrections and Rehabilitation owned pool vest, cover, or both. The VCP shall note this fact on the CDCRCalifornia Department of Corrections and Rehabilitation 2155 and provide the employee with a signed copy of the CDCRCalifornia Department of Corrections and Rehabilitation 2154.

  • If the VCP determines a personally owned vest, cover, or both used by an employee (who would normally be issued for regular use a CDCRCalifornia Department of Corrections and Rehabilitation owned vest) is not serviceable, the VCP shall inform the employee they are no longer authorized to wear the non-serviceable vest, cover or both. The VCP shall issue the employee a replacement CDCRCalifornia Department of Corrections and Rehabilitation owned vest, cover or both. The VCP shall note this fact on the CDCRCalifornia Department of Corrections and Rehabilitation 2155 and provide the employee with a signed copy of the CDCRCalifornia Department of Corrections and Rehabilitation 2154. The employee may acquire another personally owned vest, cover, or both at their expense to replace the disapproved vest, cover, or both.

  • If the VCP determines that a personally owned vest, cover, or both used by an employee not mandated to wear a vest, cover, or both is no longer serviceable, the employee shall be informed that they are no longer authorized to wear that personally owned vest, cover, or both. The VCP shall note this fact on the CDCRCalifornia Department of Corrections and Rehabilitation 2154 and provide the employee with a signed copy of this form. The employee may acquire another personally owned vest, cover, or both at their expense to replace the disapproved vest, cover, or both.

  • In the event an employee who has been issued a CDCRCalifornia Department of Corrections and Rehabilitation owned vest and cover or who has purchased a personally owned vests, covers, or both transfers to or is placed at a different CDCRCalifornia Department of Corrections and Rehabilitation institution, division, facility, or unit, they shall be allowed to take their CDCRCalifornia Department of Corrections and Rehabilitation owned vest, covers, or both, or personally owned vest, covers, or both with them. The affected VCP shall ensure all CDCRCalifornia Department of Corrections and Rehabilitation procedures regarding property transfer are used to track the transfer of such vests, covers, or both. The sending VCP shall ensure the receiving VCP receives a copy of the CDCRCalifornia Department of Corrections and Rehabilitation 2155 or CDCRCalifornia Department of Corrections and Rehabilitation 2154 related to that employee’s vest.

  • In the event an employee who has been issued a CDCRCalifornia Department of Corrections and Rehabilitation owned vest or cover transfers to or is placed at a CDCRCalifornia Department of Corrections and Rehabilitation institution, division, facility or unit where vest wear is not regularly required (i.e. Headquarters) or if a different type of vest (combination vest or ballistic vest) will be issued to the transferring employee by the receiving unit, the VCP shall ensure the transferring employee’s CDCRCalifornia Department of Corrections and Rehabilitation owned vest, covers, or both is confiscated and, if the vest, covers, or both are serviceable, that they are placed into the sending institution’s, division’s, facility’s or unit’s Standby Vest Pool or are appropriately used as deemed necessary by the VCP or CDCRCalifornia Department of Corrections and Rehabilitation VCP.

  • The VCP under the guidance of the institution, division, or facility head, shall issue a vest from the Standby Vest Pool to an employee who undergoes any significant body shape change or weight change that would render their issued vest ineffective. If the employee’s originally issued vest is serviceable, it will be placed into the Standby Vest Pool or be used appropriately as deemed necessary by the VCP or CDCRCalifornia Department of Corrections and Rehabilitation VCP.

  • In the event an employee that has been issued a CDCRCalifornia Department of Corrections and Rehabilitation owned protective vest retires, resigns, or otherwise separates from the CDCRCalifornia Department of Corrections and Rehabilitation, the CDCRCalifornia Department of Corrections and Rehabilitation owned vest, cover, or both shall be surrendered to the VCP during the check-out process. If the employee’s vest is serviceable, it will be placed into the Standby Vest Pool or be used appropriately as deemed necessary by the VCP or CDCRCalifornia Department of Corrections and Rehabilitation VCP.

  • Vest inventories shall be facilitated via the use of the CDCRCalifornia Department of Corrections and Rehabilitation 2154 and 2155. The VCP shall maintain the CDCRCalifornia Department of Corrections and Rehabilitation 2154 and 2155 for the duration of use of each vest and for three years after the disposal of each vest.

  • The CDCRCalifornia Department of Corrections and Rehabilitation VCP shall work in coordination with the institution, division, facility, or unit VCPs to maintain an accurate CDCRCalifornia Department of Corrections and Rehabilitation protective vest inventory. The CDCRCalifornia Department of Corrections and Rehabilitation VCP shall ensure that excess protective vest inventories at any CDCRCalifornia Department of Corrections and Rehabilitation site are identified and, if required, transferred to another site that might need these protective vest resources before any supplemental protective vest purchase is initiated.

• Replacement
  
  Replacement of the CDCRCalifornia Department of Corrections and Rehabilitation protective vest panels and covers shall be accomplished as follows:

  • Vest covers shall be replaced by the institutions, divisions, facilities, or units when the covers are no longer serviceable. The VCP shall ensure that worn CDCRCalifornia Department of Corrections and Rehabilitation owned vest covers are replaced before the cover becomes unable to maintain the position of the vest panels upon the body of the wearer as designed by the manufacturer.

  • CDCRCalifornia Department of Corrections and Rehabilitation owned vest panels shall be replaced prior to the expiration of manufacturer’s warranty period.

  • Personally owned vest panels shall be replaced at the employee’s expense prior to the expiration of the manufacturer’s warranty period. If the employee mandated to wear a vest chooses to not purchase another personally owned vest, cover, or both, the VCP shall ensure this employee is issued a CDCRCalifornia Department of Corrections and Rehabilitation owned vest, cover, or both.

  • CDCRCalifornia Department of Corrections and Rehabilitation owned or personally owned vests, panels, covers determined to be unserviceable due to normal wear shall be documented in the institution’s, division’s, facility’s, or unit’s vest inventory program with the following information:

    • Manufacturer.

    • Vest model number.

    • Type and threat level (Spike III, Ballistic II, etc.).

    • Serial number of vest panels. If there are different serial numbers on the front and back panel of the same vests, these shall be separately noted with a designation of “F” for the front panel and “B” for the back panel.

    • Lot number.

    • Manufacture date.

    • Male/Female vest.

    • Name of assigned staff.

    • Job classification.

    • Date placed into service.

    • Current unit in which used.

    • Type of damage sustained.

    • Remedial action (disposed, etc.).

  • CDCRCalifornia Department of Corrections and Rehabilitation owned or personally owned vests, panels, covers determined to be unserviceable due to damage beyond normal wear (such as being collected for evidentiary reasons), but not due to negligence shall be documented in the institutions, divisions, facilities or units monthly VCP inventory report with the following information:

    • Manufacturer.

    • Vest model number.

    • Type and threat level (Spike III, Ballistic II, etc.).

    • Serial number of vest panels. If there are different serial numbers on the front and back panel of the same vests, these shall be separately noted with a designation of “F” for the front panel and “B” for the back panel.

    • Lot number.

    • Male/Female vest.

    • Name of assigned staff.

    • Job classification.

    • Date placed into service.

    • Current unit in which used.

    • Type of damage sustained.

    • Brief description of circumstance and corrective action, if any.

    • Remedial action (disposed, placed into evidence, etc).

  • CDCRCalifornia Department of Corrections and Rehabilitation owned vests, panels, covers determined to be unserviceable due to negligence, intentional destruction, lost, stolen or damaged will be reported verbally and in writing by the affected employee to the VCP by the next business day and the VCP shall issue the employee another CDCRCalifornia Department of Corrections and Rehabilitation vest, panel, or cover if person is required to be personally issued a vest. The written report from the employee must include a complete statement of circumstances surrounding the incident that led to the negligence, destruction, or loss. This information shall be contained in the institutions, divisions, facilities or unit’s monthly VCP inventory report with the following information:

    • Manufacturer

    • Vest model number

    • Type and threat level (Spike III, Ballistic II, etc.).

    • Serial number of vest panels.  If there are different serial numbers on the front and “F” for the front panel and “B” for the back panel.

    • Lot number.

    • Male or Female vest.

    • Name of assigned staff.

    • Job classification.

    • Date placed into service.

    • Current unit in which used.

    • Type of damage sustained.

    • Brief description of circumstance and corrective action, if any.

    • Remedial action (disciplinary action, etc.).

  • Lost, stolen or damaged CDCRCalifornia Department of Corrections and Rehabilitation protective vests shall be replaced in accordance with the State Administrative Manual, Section 8643, “Lost, Stolen, or Destroyed Property”.

  • Disposal of protective vests and covers must be coordinated through the CDCRCalifornia Department of Corrections and Rehabilitation VCP and be accomplished in accordance with CDCRCalifornia Department of Corrections and Rehabilitation policy and other applicable regulations.

The CDCRCalifornia Department of Corrections and Rehabilitation VCP shall provide training to persons assigned as a VCP. A VCP cannot conduct annual vest inspections unless they have received VCP training.

Upon issuance of a CDCRCalifornia Department of Corrections and Rehabilitation owned vest, covers, or both, the VCP shall provide On the Job training (OJTOn-the-Job Training) on the wear and care of the vest. Each In-Service Training Manager, Unit Training Coordinator, Officer or Regional Training Coordinator shall establish and maintain appropriate documentation reflecting this OJTOn-the-Job Training. The proof of training record shall be maintained in the employee’s training file.

If an employee chooses to purchase a personally owned vest, cover, or both, the VCP shall coordinate with the ISTIn-Service Training Manager, Unit Training Coordinator, or Officer the appropriate training for that employee when the VCP becomes aware of this vest.

Each department, institution, division, facility, or unit that has protective vests in its inventory shall establish and review annually a DOMDepartment Operations Manual Supplement entitled “Protective Vests” that shall include the specific department, institution, division, facility, or unit procedures for vest program management.

These might include, but are not be limited to:

• The resources required to provide protective vests for off-institution or facility duties (Medical Guarding Units, hospital coverage, transportation teams, etc.) and the procedures for issuance of these vests from the Standby Vest Pool.

• Identification of a vest storage location(s): each institution, division, facility, or unit shall designate a location for their Standby Vest Pool. Each location:

  • Shall prevent inmate, youth, or parolee access to vest panels.

  • Should be climate controlled, not be subject to extreme high or low temperatures or excessive humidity, and should allow for vest storage in accordance with the manufacturer’s wear and care recommendations

• Designation of a VCP by position title and number.

• Procedures for conducting inventories.

• Procedures for procurement and replacement of vests or covers, as required. Replacement must occur before the manufacturer’s warranty expiration date.

• The procedures and requirements for using the CDCRCalifornia Department of Corrections and Rehabilitation 2154.

• The procedures and requirements for using the CDCRCalifornia Department of Corrections and Rehabilitation 2155.

• Standby Vest Pool management, issuance, and return procedures. These shall include the specific procedures for cleaning and care, including:

  • The designation of an employee, by duty assignment, to be responsible for the cleaning and maintenance of the Standby Vest Pool vest panels and covers.

  • Provisions to ensure that the Standby Vest Pool vest panels are cleaned in accordance with the manufacturer’s specifications and without inmate youth, or parolee contact. Vest covers can be laundered by inmate, youth, or parolees with appropriate supervision

• A detailed schedule for cleaning Standby Vest Pool components (cover and panels). In Standby Vest Pool situations, protective vests that have been worn shall be cleaned at least weekly. Protective vests shall be cleaned before they are reissued if they are contaminated. This may require the acquisition of extra covers to facilitate the required cleaning.

• Specific identification of a contracted cleaner if there are not resources available at the respective site to facilitate protective vest cleaning in accordance with this section. This should also include the required inventory process (including transport to and from the cleaner) to ensure accountability. Cleaning requirements might require the purchase of additional covers.