Chapter 3 – Personnel, Training, and Employee Relations

33030.23.1 Documentation Format

• Clerical support staff, under the supervision of the EROEmployee Relations Officer/Disciplinary Officer, shall compile adverse action documentation as follows:

  • Type the Preliminary Notice of Action on the departmental form memorandum.

  • Type Notice of Adverse Action on Department letterhead as follows:

    • The type of notice shall appear in capital letters and shall be centered four spaces below the letterhead.

    • The employee’s name, civil service classification, worksite name and location (including institution or parole region, if applicable) are typed in block style at the left-hand margin, four spaces below the title. A Confidential Department Employee Information Sheet shall be attached and contain current home address and social security number.

    • Divide the body of the formal notice into sections indicated by Roman numerals as identified below:

      • Statement of the Nature of the Adverse Action.

      • Effective Date of This Adverse Action.

      • Statement of Causes.

      • Statement of Facts.

      • Notice and Progressive Discipline.

      • Statement as to Right to Answer and Appeal.

      • Statement as to Right to Respond to Your Appointing Power.

  • Include notations explaining the meaning of abbreviations used in supporting documentation and, in the signature block of the notice, the typed name, work location, business address and telephone number of the Hiring Authority.