Chapter 3 – Personnel, Training, and Employee Relations

33030.8.3 Documentation Retention

• Orders for and documentation regarding completion of OJTOn-the-Job Training and ISTIn-Service Training and CDC Form 1123 shall be retained in the employee supervisory file for one (1) year from date of issuance.

• LOIs shall be retained in the employee’s personnel and supervisory files for one (1) year from the time management should reasonably have known of the incident resulting in the LOI or once all of the requirements in the LOI have been met, whichever is earlier.

• The Hiring Authority may set forth certain conditions of performance to be completed by the employee for a specified period of time prior to consideration of the early removal of the document.

• If an employee submits a rebuttal to an LOI, the rebuttal shall be retained with the LOI in the employee’s personnel file or the supervisory file.