Chapter 3 – Personnel, Training, and Employee Relations

31030.4.1 How to Submit Nominations

• An employee may be nominated for a departmental award by any supervisory or managerial employee.  Supervisors and managers have a duty to recognize heroic acts and exemplary service.  The CDCRCalifornia Department of Corrections and Rehabilitation Form 1330, Medal of Valor Employee Nomination Form, used to recognize a colleague for an act of heroism, bravery, or exemplary service, shall be submitted to the hiring authority for approval.  The nominee shall have acted while on duty, or if off duty, while in a departmental facility or in the community. All nomination information shall be confirmed by the nominee’s supervisor.

• The Medal of Valor Awards Program operates on a calendar year basis. All awards for nominations submitted for which the incident occurred between January 1st and
  December 31st of each year are presented in September of the following year.

• Nominations are due to the Assistant Secretary, Office of Public and Employee Communications (OPECOffice of Public and Employee Communications), or their designee, by January 31st of the following year in which the incident or exemplary service occurred.

• The CDCRCalifornia Department of Corrections and Rehabilitation Form shall be forwarded to the Assistant Secretary, OPECOffice of Public and Employee Communications, or their designee.

• All nominations shall include:

  • A completed CDCRCalifornia Department of Corrections and Rehabilitation Form 1330 for each employee being nominated.  EachCDCR Form 1330 shall include the employee’s full name; position; title or rank; employee personnel number, i.e., PERNR; facility or work location; employee’s email address; supervisor’s name; the date of the incident; a brief description of the incident or summary of their exemplary service (not to exceed space provided); and the name, position, and email address of the person submitting the nomination.

  • If additional or substantiating material, such as incident reports, statements of witnesses, news stories, images, etc., are needed, no more than three one-sided sheets(8½” x 11”) may be used.

• All forms and additional information for each submission must be scanned into one PDF file.

• The nomination package shall be sent via email to the Assistant Secretary, OPECOffice of Public and Employee Communications, or their designee, by January 31st of the year after the incident took place. Each nomination shall be sent in a separate email except when multiple employees are involved in the same incident. When multiple employees are involved in the same incident, a separate CDCRCalifornia Department of Corrections and Rehabilitation Form 1330 shall be submitted for each employee and combined in the same email.