Chapter 3 – Personnel, Training, and Employee Relations

31030.6.3 Supervisor’s/Manager’s Responsibility

• Supervisors and/or managers of the employee shall:

  • Submit completed CDCRCalifornia Department of Corrections and Rehabilitation Form 3019, Request for Retirement Letter/Certificate, for a retirement award to the Headquarters Personnel Office via FAX or electronic mail.

  • Allow a minimum of 20 working days after the request is submitted via electronic mail or by FAX.

  • Make the contract vendor’s memento catalog available to the employee. The local institution, facility, or headquarters business office shall provide the name and contact information for the current contract vendor.

  • Prepare and submit the CDCRCalifornia Department of Corrections and Rehabilitation Form 954, IntraOffice Requisition (IOR), to order the 25-Year service certificate signed by the Governor and memento and/or the retirement memento selected by the employee. A copy of the CDCRCalifornia Department of Corrections and Rehabilitation Form 1785, Service Award Eligibility Notification, shall be attached to the CDCRCalifornia Department of Corrections and Rehabilitation 954. Refer to vendor’s “Ordering Instructions” in the vendor’s catalog for instructions on completing the requisition. For retiring employees, submit the order within 60 days of expected retirement date.

  • Present the 25-Year service certificate signed by the Governor along with the momento as close to the employee’s anniversary date as possible.

  • Present the retirement certificate and congratulatory letter from the Secretary to the employee to commemorate the employee’s service to the State. Retirement mementos should be presented at this time if available, or mailed to the employee if not available at the time of retirement.