Chapter 3 – Personnel, Training, and Employee Relations

31040.3.4.2 Ergonomic Evaluations

• The local ECEvidence Code at each institution, parole region, DJJDivision of Juvenile Justice (formerly CYA) Facility, division, office, HQ Program is responsible for completing ergonomic evaluations. Evaluations must include a review of the employee’s workstation, equipment, and work processes, as well as training on the Ergonomics Program and instruction on proper ergonomic work habits. After the evaluation, a written report must be developed by the ECEvidence Code, which identifies ergonomic risk factors, adjustments made on-site to equipment and furniture, and recommendations for purchasing ergonomic equipment and/or modifying equipment and furniture. The report shall be forwarded to the manager/supervisor with a copy to the employee.

• The HA at each institution, parole region, DJJDivision of Juvenile Justice (formerly CYA) Facility, division, office, HQ Program is responsible for procuring ergonomic equipment and making any modifications to equipment and/or furniture as recommended through the ergonomic evaluation report. Additionally, the HA shall make every effort to comply with the recommendations identified through the ergonomic evaluation report. Local procurement procedures should be followed to order any recommended equipment and/or make modifications to workstations. Comparable items may be available locally or through the warehouse or surplus.

• If additional changes or adjustments are necessary, the ECEvidence Code shall complete a follow-up report and forward to the employee and his or her supervisor.