Chapter 3 – Personnel, Training, and Employee Relations

31040.5.4 Substance Abuse Testing Section – Administration

• The SATS is responsible for establishing and maintaining the CDCRCalifornia Department of Corrections and Rehabilitation’s staff substance abuse testing programs and has the following primary responsibilities:

  • Coordinates the implementation, compliance, and auditing of the SATS’ policies and procedures for the substance testing programs.

  • Maintains random pool databases and executes random selections. The SATS with the Institution Personnel Officers and Office of Personnel Services, properly maintains the pools of eligible employees for the various testing programs; and executes, distributes, and coordinates with the field the random draws for the DOTLabor Dictionary of Occupational Titles (executed by CalHRCalifornia Department of Human Resources (formerly DPA and SPB)), BU 6 (database located at CalHRCalifornia Department of Human Resources (formerly DPA and SPB)) and the Excluded and Exempt Peace Officer testing programs. Names are randomly selected by a computer software program and are forwarded by the SATS to the Local Substance Abuse Testing Coordinator for distribution.

    • Provides training and education to departmental management and staff in accordance with the requirements cited in DOMDepartment Operations Manual Section 31040.5.1. Training includes New Employee Orientation, Basic Supervision, Advanced Supervision, Management Training, and the Parole Academy. On-site training is also provided for Local Substance Abuse Testing Coordinators, Designees and Administrative Officers of the Day, as well as managers, supervisors, and executive staff.

    • Provides timely and appropriate management consultation and technical assistance to departmental management and staff.

    • Acts as a liaison with other appropriate State departments and outside contractors.

• Local Substance Abuse Testing Coordinator

  • The Local Substance Abuse Testing Coordinator (LSATC) has the overall responsibility of coordinating the testing program at the local facility and consulting with the SATS regarding policies and procedures. The LSATC notifies supervisors of staff scheduled for tests (the SATS coordinates the testing when the LSATC is selected for random testing), receives test results from the SATS and informs the appointing authority or the Designee of a positive test result. The LSATC is also responsible for maintaining a current list of DOTLabor Dictionary of Occupational Titles commercial drivers for their facility.

• Designee

  • An individual at a classification no lower than management. The Designee shall act as the management representative who is the final authority in determining whether reasonable suspicion exists. The Designee makes the decision whether substance testing will be conducted. If the Designee is not available, the Administrative Officer of the Day may act in the capacity of the Designee provided they have been trained by the SATS in this regard. A Designee shall be available every day of the year.