Chapter 3 – Personnel, Training, and Employee Relations

31060.16 Criminal Records Check

• Revised September 2, 2021

  • A criminal records check is a requirement for employment with California Department of Corrections and Rehabilitation (CDCRCalifornia Department of Corrections and Rehabilitation) and includes:

    • Consent to be fingerprinted (live scanned).

    • Request for and review of the Criminal Identification and Information – State Summary Criminal History (CI&ICriminal Identification and Information SSCHState Summary - Criminal History).

  • Process.  If an appointment is expected, each applicant shall be live scanned pursuant to Department Operations Manual (DOMDepartment Operations Manual) section 31060.16.2 by personnel staff at the earliest possible time. For California Correctional Health Care Services staff, reference Health Care Department Operations Manual, Administrative Policy, Section 2.1 Live Scan Fingerprinting Policy and Procedure. Each live scan shall be processed as follows:

    • The fingerprint images and personal information shall be transferred directly to the State of California Department of Justice (DOJDepartment Of Justice) through an automated transferal process made via the live scan device.

    • A personnel staff member shall fax CDCRCalifornia Department of Corrections and Rehabilitation Form 3056, Request for Live Scan Service to the Office of Peace Officer Selection (OPOS) Live Scan Unit the day the applicant is live scanned.

      • Note:  On CDCRCalifornia Department of Corrections and Rehabilitation Form 3056, the facility or office region acronym shall be written in the space entitled “OCA No. of Receiving Location.”

      • The OPOS Live Scan Unit (LSU) shall forward the DOJDepartment Of Justice response to the originator of the request, i.e., the hiring authority or designee. The hiring authority or designee shall process the DOJDepartment Of Justice response pursuant to section 31060.16.3(f).

  • The hiring authority or designee shall complete the CDCRCalifornia Department of Corrections and Rehabilitation Form 2164, Live Scan Response Form DOJDepartment Of Justice/FBIFederal Bureau of Investigation/Firearms provided by OPOS and shred the response from the State DOJDepartment Of Justice unless the response is a Record of Arrests and Prosections (RAP) sheet. 
    If a RAP sheet is received, the RAP sheet is to be filed in a secure, confidential location by the hiring authority or designee.

  • The hiring authority or designee shall review the DOJDepartment Of Justice responses for persons appointed to positions which allow them access to inmate records or Electronic Data Processing (EDPElectronic Data Processing (see IT)) terminals capable of accessing electronically stored inmate records.