Chapter 3 – Personnel, Training, and Employee Relations

31060.6.3.3.1 Applying Out‑of‑Class Experience for Admittance To State Examinations

• Out-of-Class experience is work experience gained in the performance of duties outside the class concept of the employee’s current class of appointment.

• A departmental employee, regardless of employee relation designation, may request verification of out-of-class experience once they have performed out-of-class work for 30 consecutive calendar days.

• Personnel Operations analysts review these requests and apply the same standards of more than 50 percent used for out-of-class claims.

• Employee Requests

  • An employee who wants verification shall, in writing, request the hiring authority to verify that they have accepted and performed assigned duties that were not consistent with the employee’s class.

• Time Restraints

  • Requests shall not be made:

    • Prior to performing out-of-class duties 30 consecutive calendar days.

    • Later than 180 calendar days after the ending of the out-of-class duties.

• Certification

  • The hiring authority’s certification shall include:

    • The employee’s name and social security number.

    • A description of type and level of duties performed.

    • A duty statement with percentages.

    • A conclusion regarding whether the duties are or are not consistent with the employee’s class of appointment at the time; and if not consistent, an identification of the class to which such duties are appropriate.

    • A detailed explanation of the situation which necessitated the out-of-class assignment.

    • An explanation of the other administrative and/or civil service options considered and why they were not used.

    • A copy of the departmental memorandum from the employee’s supervisor who assigned the duties to the employee.

    • The dates of the out-of-class assignment.

    • When the certification is for admission to an examination, the title of the examination to which the employee is applying.

• Approval Responsibility

  • The hiring authority certification shall be forwarded to the Personnel Examining Section who shall:

    • Review the verification.

    • Provide the employee and the hiring authority with a memorandum advising whether the certification met SPBState Personnel Board (see CalHR) standards.

    • Forward the certification to the Personnel Operations Analyst for analysis and recommendation of the appropriate class.

    • If approved, forward the verification to the SPBState Personnel Board (see CalHR).

  • Once approved by the Personnel Examining Section, the certification can be used as additional qualifying experience for current or future examinations by attaching a copy to the application.

• Appeal Rights

  • If the request for verification is denied, the employee has the right to appeal the denial to the SPBState Personnel Board (see CalHR).