Department of Corrections and Rehabilitation - Operations Manual

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Chapter 3 – Personnel, Training, and Employee Relations

Article 6 – Appointments

Revised June 3, 2026

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31060.6.3.3 Out‑of‑Class Assignments

Revised April 18, 2026

  • Policy

    • An Out-of-Class (OOCOffice Of Compliance (see OACC)) assignment is a short-term full-time assignment of an employee to perform duties outside the scope of their current classification. The purpose of an OOCOffice Of Compliance (see OACC) assignment is to meet limited duration, temporary staffing needs to mitigate the loss of safety, property, or critical operations, when all other options have been exhausted.

      • OOCOffice Of Compliance (see OACC) assignments can only be assigned to meet one of the following specific operational needs:

        • Risk to health and safety.

        • The interruption of public service.

        • An economic loss or program delay.

        • Inadequate management or supervision of a unit or function which cannot be offset by temporarily restructuring reporting relationships.

      • For represented employees, the California Department of Corrections & Rehabilitation (CDCRCalifornia Department of Corrections and Rehabilitation) and the California Correctional Health Care Services (CCHCS) shall follow the provisions of the applicable Bargaining Unit Memorandum of Understanding (MOUMemorandum Of Understanding).

      • For excluded employees, CDCRCalifornia Department of Corrections and Rehabilitation and CCHCS shall follow the California Code of Regulations (CCRCalifornia Code of Regulations), Title 2, Division 1, Chapter 3, Subchapter 1, Article 16, section 599.810, Out-of-Class Assignments – Excluded Employees.

      • For unassigned classifications, which can be designated rank and file or supervisory, when CDCRCalifornia Department of Corrections and Rehabilitation and CCHCS have designated a position based on standardized staffing, represented employees shall follow the provisions of the applicable MOUMemorandum Of Understanding, and supervisory employees shall follow CCRCalifornia Code of Regulations Title 2, section 599.810.

    • An employee working in an OOCOffice Of Compliance (see OACC) assignment shall be assigned full-time to the OOCOffice Of Compliance (see OACC) assignment. They shall not work a split schedule between their appointed position and the OOCOffice Of Compliance (see OACC) assignment. This includes not working overtime in the employee’s appointed position.

    • To ensure all eligible employees are provided OOCOffice Of Compliance (see OACC) opportunities, assignments shall be made according to the selection process outlined in section 31060.6.3.3(b).

    • A CDCRCalifornia Department of Corrections and Rehabilitation 1821 Out-of-Class Checklist/Approval form must be completed for all OOCOffice Of Compliance (see OACC) assignments and extensions and serves as documentation for audits, payment of claims, and examination eligibility.

    • All civil service alternatives must be explored before utilizing an OOCOffice Of Compliance (see OACC) assignment. Vacant positions, including long-term temporary vacancies (over 6 months), must have demonstrated recruitment efforts initiated prior to utilizing an OOCOffice Of Compliance (see OACC) assignment. Additionally, the following alternatives shall be considered before pursuing or extending an OOCOffice Of Compliance (see OACC) assignment:

      • Permanent Full-Time appointments.

      • Limited-Term (LTLimited Term) appointments.

      • Temporary Authorization appointments.

      • Training and Development assignments.

      • Completed Post and Bid opportunity, if required by the vacant position’s MOUMemorandum Of Understanding.

    • Workload distribution alternatives must be explored and used in lieu of an OOCOffice Of Compliance (see OACC) assignment when available. These alternatives include:

      • Temporary reassignments of work to appropriately classified positions.

      • Delaying or canceling other less critical work.

      • Modifying duties until the position can be filled.

      • Redirecting a unit’s staff, workload, or resources.

    • Emergency appointments on an acting basis in accordance with CCRCalifornia Code of Regulations, Title 2, Division 1, Chapter 1, Subchapter 1.3, Article 12, section 302.3 may be considered in lieu of OOCOffice Of Compliance (see OACC) when appropriate.

    • OOCOffice Of Compliance (see OACC) assignments shall only be made to budgeted positions or funded blanket positions, which are approved by Headquarters (HQ) Human Resources (HRHuman Resources) and the Budget Management Branch (BMBBudget Management Branch) for CDCRCalifornia Department of Corrections and Rehabilitation or the Fiscal Management Section (FMS)
      for CCHCS.

    • OOCOffice Of Compliance (see OACC) assignments for employees in exempt (i.e., Governor’s Office appointee) and executive classifications, (i.e., Career Executive Assignments [CEACareer Executive Assignment], Receiver’s Career Executive Assignments [RCEA], and Chief Deputy Warden [CDW]), shall be processed by the Executive Appointments Unit (EAU), for CDCRCalifornia Department of Corrections and Rehabilitation, or Executive Recruitment and Selection Unit (ERSU), for CCHCS. For guidance and interpretation in determining OOCOffice Of Compliance (see OACC) assignments for CEACareer Executive Assignment, RCEA, CDW, and exempt classifications, inquiries shall be directed to the EAU for CDCRCalifornia Department of Corrections and Rehabilitation or the ERSU for CCHCS.

    • With the exception of exempt classifications, an employee shall not begin an OOCOffice Of Compliance (see OACC) assignment prior to receiving all required approvals and clearances from the assigned Personnel/HRHuman Resources Office [See section 31060.6.3.3(d)].

    • Movement of the employee into a different vacant position performing the same duties to continue an OOCOffice Of Compliance (see OACC) assignment beyond time limitations specified by MOUMemorandum Of Understanding or other law is prohibited.

    • An OOCOffice Of Compliance (see OACC) assignment to a classification other than an employee’s appointed classification, but within the same salary range, may not result in additional compensation. However, the employee is entitled to qualifying work experience for examination purposes.

    • In order for an employee to receive credit for the qualifying work experience gained in an OOCOffice Of Compliance (see OACC) assignment towards the minimum qualifications for an examination or appointment, the employee shall attach a copy of the memorandum documenting the completion of the OOCOffice Of Compliance (see OACC) assignment (i.e., OOCOffice Of Compliance (see OACC) completion memorandum) to the application for the examination or position for which they are applying.

    • An employee working in an OOCOffice Of Compliance (see OACC) assignment assumes the associated work week group, schedule, leave, and overtime requirements of the OOCOffice Of Compliance (see OACC) classification during the OOCOffice Of Compliance (see OACC) assignment.

    • OOCOffice Of Compliance (see OACC) assignments may be ended by the employee or the Hiring Authority (HA) or designee responsible for the OOCOffice Of Compliance (see OACC) assignment at any time for any job-related reason or business need.

    • An employee shall not perform OOCOffice Of Compliance (see OACC) in a peace officer position unless all requirements have been met pursuant to CCRCalifornia Code of Regulations Title 11, sections 1950 through 1955, which include but are not limited to, background, training, and psychological evaluation clearances.

    • Employees on probation in their current classification are not eligible for OOCOffice Of Compliance (see OACC).

    • Approval for selection of an employee for an OOCOffice Of Compliance (see OACC) position under a HA different from that of their existing position must be approved by the HA responsible for the OOCOffice Of Compliance (see OACC) assignment. As OOCOffice Of Compliance (see OACC) assignments provide employees with qualifying work experience for purposes of upward mobility, the HA responsible for the employee’s existing position cannot deny the employee the ability to work the OOCOffice Of Compliance (see OACC) assignment. All approvals must be
      obtained prior to the employee beginning the OOCOffice Of Compliance (see OACC) assignment.

    • As part of the acceptance of an OOCOffice Of Compliance (see OACC) assignment, the employee assumes the headquarters (office) of the OOCOffice Of Compliance (see OACC) assignment.

  • Out-of-Class Selection Process

    • OOCOffice Of Compliance (see OACC) shall be made according to a merit-based selection process. This process shall include:

      • Notifying employees of available OOCOffice Of Compliance (see OACC) opportunities by posting a solicitation of the OOCOffice Of Compliance (see OACC) opportunity on the CDCRCalifornia Department of Corrections and Rehabilitation and CCHCS OOCOffice Of Compliance (see OACC) Bulletin Board SharePoint site. An additional method of notification is also required, such as by electronic mail to all local employees (at minimum) or hard copy postings at assigned building areas. Solicitation shall be provided for a minimum of five business days (i.e., Monday – Friday, excluding holidays) before the due date for response. Multiple OOCOffice Of Compliance (see OACC) opportunities may be combined on one solicitation if the classification, duty statement, location, tenure, time-base, and the HA are the same. If known, the number of OOCOffice Of Compliance (see OACC) positions available should be indicated.

      • Using a pre-determined selection method such as screening criteria or interview scoring when determining selection between multiple interested and eligible employees. The selection method and criteria must align with the duties and performance expectations of the position.

      • Ensuring the OOCOffice Of Compliance (see OACC) occurs in accordance with the employee’s current and OOCOffice Of Compliance (see OACC) assignment’s MOUMemorandum Of Understanding and CCRCalifornia Code of Regulations.

      • Compliance with any licensure or other special requirement of the OOCOffice Of Compliance (see OACC) position.

    • Unless otherwise mandated by MOUMemorandum Of Understanding, an OOCOffice Of Compliance (see OACC) assignment is not required to be re-posted if the following are met:

      • The assignment is identical to an OOCOffice Of Compliance (see OACC) assignment previously posted as required by section 31060.6.3.3(b)(1)(A).

      • The assignment is approved in accordance with section 31060.6.3.3(d) within 60 calendar days of the end date of the previous posting.

      • The assignment is performing the same duties in the same classification, with the same location, tenure, time-base, and HA responsible for the OOCOffice Of Compliance (see OACC) assignment.

  • Responsibilities

    • For purposes of this section, personnel staff is defined as those individuals working in the institution personnel office, or individuals designated as HQ program designees (for CDCRCalifornia Department of Corrections and Rehabilitation) and Human Resource Hiring Analyst (HRHA) or ERSU (for CCHCS).

    • Hiring Managers (or designees) shall:

      • Comply with subsections 31060.6.3.3(a)(5) through (a)(8) before, or simultaneously with, initiating an OOCOffice Of Compliance (see OACC) assignment request.

      • In collaboration with personnel staff, develop a selection method and criteria for all OOCOffice Of Compliance (see OACC) assignment requests utilizing the applicable CDCRCalifornia Department of Corrections and Rehabilitation or CCHCS Hiring Guide prior to soliciting interest.

      • Submit a CDCRCalifornia Department of Corrections and Rehabilitation 1821 Out-of-Class Checklist/Approval form, and any required documentation to personnel staff.

    • HAs (or designees) shall:

      • Verify funds are available within the current budget prior to approving an OOCOffice Of Compliance (see OACC) assignment request.

      • Approve or deny the OOCOffice Of Compliance (see OACC) assignment by authorizing the CDCRCalifornia Department of Corrections and Rehabilitation 1821 Out-of-Class Checklist/Approval form.

    • Personnel staff shall:

      • Obtain OOCOffice Of Compliance (see OACC) assignment pre-approvals as required by local and statewide business process requirements [See section 31060.6.3.3(d)].

      • Review OOCOffice Of Compliance (see OACC) assignment to ensure appropriateness of the OOCOffice Of Compliance (see OACC) [See subsections 31060.6.3.3(a)(5) through (a)(8)].

      • Post the OOCOffice Of Compliance (see OACC) assignment solicitation to all employees as required by subsection 31060.6.3.3(b)(1)(A).

      • Collect and maintain all required OOCOffice Of Compliance (see OACC) documentation.

      • Review candidate eligibility for OOCOffice Of Compliance (see OACC) assignment.

      • Finalize the CDCRCalifornia Department of Corrections and Rehabilitation 1821 Out-of-Class Checklist/Approval form, OOCOffice Of Compliance (see OACC) assignment duty statement, current and proposed organizational chart, and memorandum to the employee.

      • Approve or deny OOCOffice Of Compliance (see OACC) assignment requests in accordance with delegation levels as described in subsection (d) below.

  • Approvals

    • All OOCOffice Of Compliance (see OACC) assignment requests require approval in accordance with delegation levels to ensure all viable alternatives are exhausted prior to the commencement of the OOCOffice Of Compliance (see OACC) assignment.

    • CalHRCalifornia Department of Human Resources (formerly DPA and SPB) has delegated approval authority to CDCRCalifornia Department of Corrections and Rehabilitation and CCHCS for OOCOffice Of Compliance (see OACC) assignments that are consistent with the requirements and limitations identified in MOUs and CCRCalifornia Code of Regulations, Title 2, section 599.810. There is no exception to request an extension of time for an incumbent in an OOCOffice Of Compliance (see OACC) position beyond these limitations.

    • Approval is required for OOCOffice Of Compliance (see OACC) assignments prior to the OOCOffice Of Compliance (see OACC) start date.

    • OOCOffice Of Compliance (see OACC) assignments to exempt positions may begin upon notification from the Governor’s Office to the department.

    • OOCOffice Of Compliance (see OACC) assignment requests require approval from the following:

      • CDCRCalifornia Department of Corrections and Rehabilitation headquarters programs: Employment and Classification Services (ECS) Analyst.

      • CCHCS programs and institutions: HRHA.

      • CDCRCalifornia Department of Corrections and Rehabilitation exempt, CEACareer Executive Assignment, or CDW classifications: EAU.

      • CCHCS executive positions, RCEA, or CEACareer Executive Assignment: ERSU.

      • CDCRCalifornia Department of Corrections and Rehabilitation institutions: Each institutional personnel office’s delegation is outlined in the delegation agreement completed following the annual review conducted by HQ ECS. Delegation is determined by good management practices, overall accuracy, and meeting established timelines.

  • Record Keeping

    • For audit purposes, depending upon the location of the OOCOffice Of Compliance (see OACC) assignment, the local personnel office or HQ program designee, for CDCRCalifornia Department of Corrections and Rehabilitation, and the regional or HQ HRHuman Resources Office, for CCHCS, shall keep a record of all documentation associated with the OOCOffice Of Compliance (see OACC) assignment for a minimum of five years in accordance with the CCRCalifornia Code of Regulations, Title 2, Division 1, Chapter 1, Subchapter 1, Article 2, section 26. This includes a copy of the selection method and criteria, application packages, and the OOCOffice Of Compliance (see OACC) assignment completion notice. The notice of OOCOffice Of Compliance (see OACC) completion shall be retained in the employee’s Official Personnel File until the employee separates from state service and then retained in accordance with the retention requirements applicable to the type of separation.