Chapter 3 – Personnel, Training, and Employee Relations

31060.6.3.5 Emergency Appointment Documentation

• For audit purposes, the hiring authority shall prepare a written justification for all emergency and short duration work appointments.

• The justification shall include:

  • A detailed explanation of the situation requiring the appointment.

  • An explanation of the other administrative and/or civil service alternatives that were considered and why each was not used.

  • The name, social security number, and current classification (if applicable) of the appointee.

  • A duty statement, position title, and estimate of the number of days the appointment will be necessary.

  • When appropriate, a copy of the Declaration of Emergency signed by the Governor or the Director.

• The justification shall be retained in the official personnel file.

• A copy shall be submitted to the Personnel Operations Section no later than 20 calendar days after the effective date of the appointment.