Department of Corrections and Rehabilitation - Operations Manual

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Chapter 3 – Personnel, Training, and Employee Relations

Article 6 – Appointments

Revised January 17, 2000

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31060.6.5.1 Documentation and Procedural Requirements

  • A formal T&DTraining and Development assignment plan shall be prepared and submitted on a CDC Form 1825, Training and Development Plan and CDC Form 1825 A, Training and Development Request and shall include:

    • The civil service class of the training position.

    • The permanent classification of the employee.

    • The basic objectives of the training.

    • The duties to be performed.

    • The training to be accomplished.

    • Return rights of the employee.

    • Statement that the assignment may be terminated at any time by either the employee or the Department.

    • Certification that:

      • This assignment shall not result in a layoff or demotion upon its termination.

      • SROAState Restrictions Of Appointment procedures were observed.

    • The signatures of the employee and the hiring authority of both the receiving and releasing organizations.

  • The individual’s STDStandard Form (DGS) Form 678 and resume shall be attached.

  • To allow adequate processing time, the plan shall be submitted to the Personnel Operations Section at least 30 days before the reporting date.

  • Starting Date

    • The Personnel Operations Section may adjust the starting date on any T&DTraining and Development assignment. It shall be clearly understood that any T&DTraining and Development changes required by the Personnel Operations Section may impact such issues as relocation expenses and eligibility to participate in the proposed T&DTraining and Development program.

  • Approval

    • The T&DTraining and Development assignment plan shall be approved by the Personnel Operations Analyst prior to the actual reporting date of the employee.

    • Upon approval, the Personnel Operations Section shall retain the original T&DTraining and Development assignment plan and forward copies to the receiving and releasing hiring authorities and the employee.

    • Written notification shall be submitted to the Personnel Operations Section if:

      • There are subsequent changes/revisions to the original plan.

      • The assignment is terminated prior to its expiration date.

  • Position Reclassification

    • The reclassification of the position is required before the training is implemented.

    • The hiring authority shall submit a STDStandard Form (DGS) Form 607, to OBMOffice of Budget Management (see OFS) so that the position is reclassified to the permanent class of the employee upon approval of the T&DTraining and Development assignment. The STDStandard Form (DGS) Form 607 shall clearly indicate that the reclassification is for T&DTraining and Development purposes and include the employee’s name and approved T&DTraining and Development plan.

    • If the T&DTraining and Development assignment is denied, the STDStandard Form (DGS) Form 607 shall be denied at the same time and returned to the originator.

  • Vacated Position

    • To ensure employee placement, the position vacated by the employee accepting the training assignment shall be filled on a temporary basis unless it can be clearly demonstrated that an appropriate position in the employee’s “home” organization and location shall be available at the completion of the T&DTraining and Development assignment.