Chapter 3 – Personnel, Training, and Employee Relations

31060.7.1 State Restriction of Appointments (SROA)

• The SROAState Restrictions Of Appointment policies and procedures:

  • Are published periodically by the DPADepartment of Personnel Administration (see CalHR).

  • Shall be followed in making all appointments not specifically exempted from SROAState Restrictions Of Appointment. Questions regarding which appointments are exempt from SROAState Restrictions Of Appointment shall be directed to the IPOInstitutional Personnel Officer for the correctional facility or the Personnel Operations Section analyst for headquarter programs.

• SROAState Restrictions Of Appointment eligible lists:

  • Are maintained by the SPBState Personnel Board (see CalHR) and are issued to hiring departments.

  • Contain classes of employees who, as a result of position reductions, are facing layoff or demotion if placements are not made.

• SROAState Restrictions Of Appointment Coordinator’s Responsibility

  • The SROAState Restrictions Of Appointment Coordinator in the Personnel Operations Section is responsible for ensuring that all policy and procedure updates are disseminated throughout the Department.

• Institutional Personnel Officer’s Responsibility

  • The IPOInstitutional Personnel Officer is responsible for:

    • Providing consultation to institutional program staff regarding DROADepartmental Restrictions Of Appointment requirements.

    • Reviewing and approving SROAState Restrictions Of Appointment clearances for all facility appointments. The CDC Form 8022, State Restrictions of Appointment/Departmental Restrictions of Appointment Clearances Worksheet, shall be used for requesting clearances.

    • Preparing SROAState Restrictions Of Appointment exemption requests following all criteria requirements listed in the SROAState Restrictions Of Appointment Policy and Procedures Manual and forwarding requests to the Personnel Operations Section analyst for review, consideration, final approval, an submission to the DPADepartment of Personnel Administration (see CalHR).

    • Ensuring that approved SROAState Restrictions Of Appointment clearance forms and approved SROAState Restrictions Of Appointment exemption requests are attached to all appointment documents which are not specifically exempted from SROAState Restrictions Of Appointment.

• Personnel Operations Section Analyst’s Responsibility

  • The Personnel Operations Section analyst is responsible for:

    • Providing consultation to headquarter program staff and to the IPOInstitutional Personnel Officer regarding SROAState Restrictions Of Appointment requirements.

    • Reviewing and approving SROAState Restrictions Of Appointment clearance requests for all headquarter programs.

    • Reviewing, preparing, and forwarding SROAState Restrictions Of Appointment exemption requests received from either the facility or headquarter programs to the DPADepartment of Personnel Administration (see CalHR).

    • Ensuring that approved SROAState Restrictions Of Appointment clearance forms and approved SROAState Restrictions Of Appointment exemption requests are attached to all appointment documents that are not specifically exempted from SROAState Restrictions Of Appointment.

• Hiring Supervisor’s Responsibility

  • The hiring supervisory is responsible for:

    • Following SROAState Restrictions Of Appointment policies and procedures.

    • Completing a SROAState Restrictions Of Appointment clearance form or SROAState Restrictions Of Appointment exemption request and ensuring that it is submitted to either the IPOInstitutional Personnel Officer or the Personnel Operations Section analyst for processing.

    • Ensuring that SROAState Restrictions Of Appointment clearance or exemption approval is received prior to making a hiring commitment for all appointments not specifically exempted from SROAState Restrictions Of Appointment.

• SROAState Restrictions Of Appointment Exemption Requests

  • All SROAState Restrictions Of Appointment exemption requests shall:

    • Provide sufficient information to support the exemption and meet all criteria requirements listed in the SROAState Restrictions Of Appointment Policy and Procedures Manual.

    • Be signed by the appropriate hiring authority or any member of the Director’s Executive Staff.

    • Be forwarded to the Personnel Operations Section analyst for review and submission to the DPADepartment of Personnel Administration (see CalHR). Requests for facilities shall be submitted to the IPOInstitutional Personnel Officer form submission to the Personnel Operations Section analyst.