Department of Corrections and Rehabilitation - Operations Manual

Chapter 3 – Personnel, Training, and Employee Relations

Article 7 – Personnel Identification Cards

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31070.1 Policy

  • In order to maintain security and order within Department facilities and provide proof to other agencies and private citizens of an individual’s relationship with the Department, departmental identification (IDInstitutions Division (see DAI)) cards or memoranda shall be issued to employees, contractors, consultants, volunteers, advisory group members, and Department retirees.

31070.2 Purpose

  • This article specifies the procedural requirements for issue, retrieval, and control of departmental IDInstitutions Division (see DAI) cards or memoranda.

31070.3 Definitions

  • For this article only the following definitions apply:

    • Employee: a person employed by the State of California, California Department of Corrections and Rehabilitation (CDCRCalifornia Department of Corrections and Rehabilitation).

    • Individual: an employee, volunteer, CDCRCalifornia Department of Corrections and Rehabilitation retiree, consultant, contractor, union representative, or advisory group member.

31070.4 Responsibilities

  • Local personnel offices shall:

    • Issuance

      • Order, securely store, and issue IDInstitutions Division (see DAI) cards.

      • Verify completion of preemployment documentation (i.e., criminal records check, medical examination/health questionnaire, etc.). [See Department Operations Manual (DOMDepartment Operations Manual) Subsection 31060.]

      • Maintain the hiring authority’s record of issuance and retrieval of IDInstitutions Division (see DAI) cards.

      • Individuals shall complete and sign CDCRCalifornia Department of Corrections and Rehabilitation Form 894-A, Personnel IDInstitutions Division (see DAI) Card Info, for each IDInstitutions Division (see DAI) card issued to them. Individuals shall, while on duty and/or while on the grounds of a Department institution/facility, carry their identification cards on their person and produce the card upon request.

    • Retrieval

      • Individuals shall surrender the IDInstitutions Division (see DAI) card to their supervisors or local personnel offices under the following circumstances:

        • On or before the expiration date shown on the card.

        • Upon separation from the Department.

    • An employee transferring, promoting, or demoting within the Department shall retain the IDInstitutions Division (see DAI) card until a new card is issued.

      • The receiving facility or headquarters shall collect and destroy the old IDInstitutions Division (see DAI) card.

      • The receiving facility or headquarters shall email the sending location, notifying them of the date the IDInstitutions Division (see DAI) card was destroyed.

      • The sending location shall record and maintain the date the IDInstitutions Division (see DAI) card was destroyed.

    • Tracking

      • Each hiring authority, by the local personnel, shall maintain a database, binder, or bound book for a record of information on the issue, return, and disposition of each IDInstitutions Division (see DAI) card. This record shall include the following information:

        • Name of the individual.

        • Class title.

        • Date issued to the individual.

        • Serial number.

        • Signature of individual.

        • Public Employment Representative Board (PERBPublic Employment Representative Board) or designation,
          (i.e., management, supervisory, confidential, rank and file, retired, temporary,
          or volunteer).

        • Expiration date.

        • Date the card is destroyed because of expiration, separation, transfer, promotion, demotion, or replacement issued because the card was lost, stolen, or mutilated.

31070.5 Features

  • Photograph

    • New employees shall be provided an IDInstitutions Division (see DAI) card with photo on the first day of employment with CDCRCalifornia Department of Corrections and Rehabilitation. Uniforms are prohibited for retired employee photos.

  • Lamination

    • All identification cards shall be laminated. 

  • Titles

    • Civil service or exempt class titles shall be used on IDInstitutions Division (see DAI) cards for all departmental employees with the exception of Career Executive Assignment positions in which case working titles are used. “Retired” will precede titles of retired employees.

  • Borders (bold)

    • The title on each IDInstitutions Division (see DAI) card has a corresponding colored border as indicated below:

      • Red=Management and confidential employees as defined in the California State Civil Service Pay Scales

      • Green=Temporary (contractors, consultants, casual laborers, non-CDCRCalifornia Department of Corrections and Rehabilitation)

      • Blue=Supervisory employees as defined in the California State Civil Service Pay Scales

      • Brown=Volunteers

      • Gold=Retirees

      • No Border=Non-Supervisory employees

  • Customized Artwork (bold)

    • The customized artwork for Peace Officers is the 7-point star. Artwork for Non-Peace Officer staff is the CDCRCalifornia Department of Corrections and Rehabilitation logo.

31070.6 Distribution

  • IDInstitutions Division (see DAI) cards shall be distributed consistent with departmental standards.

31070.7 Lost Departmental Identification Cards

  • Any individual who loses the departmental identification (IDInstitutions Division (see DAI)) card shall immediately report the loss by completing a Lost IDInstitutions Division (see DAI) Badge form located on the Human Resources (HRHuman Resources) intranet site http://intranet/ADM/DSS/hr/ops/Pages/Lost%20ID.aspx.

    • The completed form is to be signed by a supervisor and submitted to the
      hiring authority (HA).

    • The HA will review the form and provide the signed Lost IDInstitutions Division (see DAI) form to the
      Lost IDInstitutions Division (see DAI) Coordinator.

  • Each program is allowed two Lost IDInstitutions Division (see DAI) Coordinators.

    • The staff identified by the HA as Lost IDInstitutions Division (see DAI) Coordinators will be provided access to the Department’s HRHuman Resources intranet Lost IDInstitutions Division (see DAI) site.

    • If there are no Lost IDInstitutions Division (see DAI) Coordinators, the HA shall click the “Request access to post Lost IDInstitutions Division (see DAI)” link located on the Department’s HRHuman Resources intranet Lost IDInstitutions Division (see DAI) page. The link will open an email to CDCRCalifornia Department of Corrections and Rehabilitation HRHuman Resources Personnel Customer Service.

  • The facility, parole region, or division Lost IDInstitutions Division (see DAI) Coordinator, or HA if no Lost IDInstitutions Division (see DAI) Coordinators are identified, shall:

    • Post the information on the Department’s HRHuman Resources intranet Lost IDInstitutions Division (see DAI) page list to advise all departmental staff that the IDInstitutions Division (see DAI) card has been reported lost.

    • Send a notice to all other facilities advising of the loss. This notice shall include the individual’s name and type of identification card, and any information relevant to possible misuse of the card.

      • The notice shall specify: “Should anyone attempt to use the lost identification card to gain entrance to your facility, please confiscate the card and notify this facility/region/division at once.”

      • A copy of the notice that was sent to all facilities shall be included with the
        CDCRCalifornia Department of Corrections and Rehabilitation Form 894-A when requesting a replacement IDInstitutions Division (see DAI) card.

  • If a card is mutilated, lost, or stolen, a new card shall be issued immediately.

31070.8 Retired Peace Officer Concealed Weapons Endorsement

  • It is the policy of CDCRCalifornia Department of Corrections and Rehabilitation to allow honorably retired Peace Officers, who met the training requirement in Penal Code (PCPenal Code) Section 832, and who qualified with the firearm pursuant to PCPenal Code Section 25475, the privilege to carry a concealed weapon unless the privilege is denied or revoked by the agency from which they retired.
    PCPenal Code Subsection 25460(c) requires the IDInstitutions Division (see DAI) card of honorably retired Peace Officers who have applied for and been approved to carry a concealed weapon include a “Carry Concealed Weapon (CCW)” endorsement.

  • It is the intent of the CDCRCalifornia Department of Corrections and Rehabilitation that all retiring Peace Officers who request a CCW endorsement and have not been excluded receive their retired IDInstitutions Division (see DAI) cards with “CCW” endorsement on the last day of their employment.

31070.8.1 Purpose

  • The purpose of this policy is to provide authorization for the issuance of a retired Peace Officer IDInstitutions Division (see DAI) card with the endorsement authorizing permission to carry a concealed weapon, as well as provide an evaluation process to preclude or remove the CCW authorization from a retired Peace Officer excluded from lawfully or responsibly exercising the privilege to carry a concealed weapon.

31070.8.2 CCW Endorsement Authority

  • The approving authority for issuing the initial IDInstitutions Division (see DAI) card with a CCW endorsement to a Peace Officer retiring from CDCRCalifornia Department of Corrections and Rehabilitation is delegated to the retiree’s hiring authority, i.e., Wardens, Regional Parole Administrators (RPARegional Parole Administrator), Deputy Directors (DD), or Associate Directors (AD). The aforementioned hiring authorities shall use the direction in this policy and good judgment to make the approval decisions.

  • The authority to approve the renewal of previously approved CCW endorsements for all retired Peace Officers whose histories are clear of any disqualifying factors is delegated solely to the Captain, Emergency Operations Unit (EOU), Office of Correctional Safety (OCSOffice of Correctional Safety). The EOU Captain has authority to deny the renewal of a CCW endorsement or revoke a previously approved CCW endorsement for any retired peace officer whose criminal, medical, or mental histories reflect any disqualifying factors.

31070.8.3 Initial Endorsement Procedures

  • Employees wishing to receive CCW endorsements on their retired Peace Officer IDInstitutions Division (see DAI) cards shall submit the following documents to the Institutional Personnel Officer (IPOInstitutional Personnel Officer)
    (for institution employees), or the Chief, Office of Personnel Services (OPSOutpatient Status), Headquarters CCW Liaison (HCCWL) (for headquarters and field office employees)
    90-180 days prior to their retirement date:

    • CDCRCalifornia Department of Corrections and Rehabilitation Form 894-A.

    • CDCRCalifornia Department of Corrections and Rehabilitation Form 1051, Request to Carry Concealed Firearms and Questionnaire.

    • CDCRCalifornia Department of Corrections and Rehabilitation Form 1052, Endorsement to Carry Concealed or Loaded Firearm.

    • CDCRCalifornia Department of Corrections and Rehabilitation Form 1053, Authorization to Release Medical, Surgical, Psychiatric Care and Treatment Information. CDCRCalifornia Department of Corrections and Rehabilitation Form 1053 is only required for medical disability retirements and/or when the applicant answered “yes” to either questions 4,6,7 or 8 on the CDCRCalifornia Department of Corrections and Rehabilitation Form 1051.

    • CDCRCalifornia Department of Corrections and Rehabilitation Form 1054, Office of Internal Affairs, Carry Concealed Weapons
      Clearance Report.

    • CDCRCalifornia Department of Corrections and Rehabilitation Form 2164, Live Scan Response.

    • CDCRCalifornia Department of Corrections and Rehabilitation Form 3056, Request for Live Scan Service, with payment for all
      applicable fees.

      • Live scan fingerprints must be taken for all retirees requesting a CCW endorsement at the retiree’s expense. Payment for all applicable fees is to be forwarded to the Southern California Regional Accounting Office (SCRAO), Attn: Cashier.

      • The live scan operator shall type “Retired Peace Officer” on the “Position Title of Applicant” line of the CDCRCalifornia Department of Corrections and Rehabilitation Form 3056.

      • The “OCA No. of Receiving Location” line shall have the institution’s or unit’s Originating Case Agency (OCA) acronym and the date entered (e.g. PBSPPelican Bay State Prison 06-15-07 or Reg. II 06-15-07).

      • The Live Scan operator will select the option “Retired Peace Officer/CCW Permit.”

      • The Department of Justice (DOJDepartment Of Justice) processing fee of $68 is required for new CCW live scans and shall be collected at the time of the live scan submission. The CCW payments must be in the form of a check or money order made payble to CDCRCalifornia Department of Corrections and Rehabilitation and attached to a copy of the CDCRCalifornia Department of Corrections and Rehabilitation Form 3056. Mail all documents to the SCRAO.

      • Fax the CDCRCalifornia Department of Corrections and Rehabilitation Form 3056 on the same day of the submission to (916) 255-3302 or email CDCRLiveScan@cdcr.ca.gov.

      • When “clear” responses are received by the institution or unit listed on the OCA line, the results shall be recorded on the CDCRCalifornia Department of Corrections and Rehabilitation Form 2164. The live scan results shall be included in the CCW application package for review by the hiring authority.

      • Upon approval of the CCW application, the “clear” live scan results shall be shredded. Live scan results with Record of Arrest and Prosecution (rap sheet) responses shall be recorded, kept and included in the application package for review by the
        hiring authority.

      • Contact the OPOS to check on pending live scan responses.

      • After the CDCRCalifornia Department of Corrections and Rehabilitation Form 1052 is signed and dated, the retired IDInstitutions Division (see DAI) card with CCW endorsement is issued to the retiree. The original CCW application package shall be mailed to the EOU, OCSOffice of Correctional Safety for retention. A copy is also retained by the hiring authority’s Personnel Office.

31070.8.3.1 Approval/Denial

  • When the IPOInstitutional Personnel Officer or OPSOutpatient Status HCCWL receives an initial CCW application from a retiring Peace Officer requesting a CCW endorsement, the IPOInstitutional Personnel Officer, OPSOutpatient Status HCCWL shall perform the following procedures to process the application:

    • Review the employee’s official personnel file (OPFOfficial Personnel File) to identify any disqualifying factors for the hiring authority’s consideration.

    • The IPOInstitutional Personnel Officer shall review the employee’s Workers’ Compensation case file for institution and parole employees. The OPSOutpatient Status HCCWL shall ask the Employee Health and Wellness, Worker’s Compensation Section to review the employee’s Workers’ Compensation case file, and report any factors/considerations.

    • Email CDCRCalifornia Department of Corrections and Rehabilitation Form 1054 to CDCROIA.LitigationRequest@cdcr.ca.gov mailbox for review by the Special Agent-In-Charge at the Office of Internal Affairs (OIAOffice of Internal Affairs). OIAOffice of Internal Affairs shall determine if the employee is currently under investigation for a prohibiting offense, indicating “clear” or “not clear” on the CDCRCalifornia Department of Corrections and Rehabilitation Form 1054. If the response is “not clear,” OIAOffice of Internal Affairs shall document the case number on the CDCRCalifornia Department of Corrections and Rehabilitation Form 1054 and return it to the IPOInstitutional Personnel Officer/OPSOutpatient Status HCCWL.

  • Each of these reviews will determine if there are any of the following disqualifying factors/considerations:

    • Subsequent arrest notifications or Firearm Restrictions that indicate the employee has a disqualifying conviction or charge pending litigation.

    • The employee is retiring in lieu of termination (not being “honorably retired” per
      PCPenal Code Section 16690 but rather “dishonorably retired”), whether or not CDCRCalifornia Department of Corrections and Rehabilitation chooses to take punitive action. An employee who knowingly retires while under investigation will be considered “dishonorably retired.”

    • For violating any departmental rule, State or federal law, that if violated by an officer on active duty, would result in that officer’s arrest, suspension, or removal from CDCRCalifornia Department of Corrections and Rehabilitation per PCPenal Code Subsection 26305(d).

    • The employee’s privilege to possess a firearm or to carry a concealed weapon has been revoked or is currently revoked.

    • The employee is under investigation for an offense that, if the charges were sustained, could result in an active employee’s arrest, suspension, or dismissal from CDCRCalifornia Department of Corrections and Rehabilitation (PCPenal Code Subsection 26305(b) (i.e., misdemeanor violations listed in
      PCPenal Code Sections 29800-29875 and violent offenses listed in PCPenal Code Sections 29900-29905).

    • The employee is retiring because the employee:

      • has a psychological disability (PCPenal Code Subsection 26305(a)).

      • has been found to have a psychological disability in the adjudication of a worker’s compensation claim.

      • has a psychological condition indicated in any other document.

      • Note: parts (B) and (C) are “factors” to be considered on a case-by-case basis.]

  • The IPOInstitutional Personnel Officer/OPSOutpatient Status HCCWL shall complete CDCRCalifornia Department of Corrections and Rehabilitation Form 1052 for submission to the
    hiring authority.

  • The IPOInstitutional Personnel Officer/OPSOutpatient Status shall fax the CDCRCalifornia Department of Corrections and Rehabilitation Form 1054 to the Special Agent-In-Charge (SAIC) at the Office of Internal Affairs (OIAOffice of Internal Affairs). The OIAOffice of Internal Affairs shall determine if the employee is currently under investigation for a prohibiting offense. The OIAOffice of Internal Affairs shall document the information on the CDCRCalifornia Department of Corrections and Rehabilitation Form 1054 and fax it back to the IPOInstitutional Personnel Officer/OPSOutpatient Status within two working days of receipt. If the response is “Not Clear”, the OIAOffice of Internal Affairs shall be contacted for information on which to base the approval or denial.

  • The IPOInstitutional Personnel Officer/OPSOutpatient Status HCCWL shall submit the completed CDCRCalifornia Department of Corrections and Rehabilitation Forms 1051, 1052, 1053, 1054, 2164, 894-A, DOJDepartment Of Justice, FBIFederal Bureau of Investigation, and Firearms results, and CDCRCalifornia Department of Corrections and Rehabilitation form 3056, Request for Live Scan, to the hiring authority for review. The CCW application package must also include all other documents upon which the decision will be based. For example, if it is a disability retirement, the California Public Employees’ Retirement System (CalPERS) disability approval letter stating the medical condition would be required. The hiring authority will review the entire package and determine if the CCW endorsement is to be issued. A retired IDInstitutions Division (see DAI) with CCW endorsement is to be issued on the day of retirement unless the employee has any of the listed disqualifying factors, or unless required information is still pending and/or the request was submitted less than 90 days prior to retirement. If responses have not been received within 30 days, contact OPOS LSU at CDCRLivescan@cdcr.ca.gov for a status check.  The live scan submission process should be investigated to determine the problem. DOJDepartment Of Justice will not release any results until
    all 3 components are completed. The hiring authority can also show “good cause” to deny the CCW endorsement for reasons not outlined above, such as acts of violence or conduct that jeopardized the safety of the public, staff, or inmates. The hiring authority shall sign and date the CDCRCalifornia Department of Corrections and Rehabilitation Form 1052, approving or disapproving the application.

  • If the CCW endorsement is approved, the IPOInstitutional Personnel Officer/OPSOutpatient Status HCCWL shall:

    • Issue the CDCRCalifornia Department of Corrections and Rehabilitation retired IDInstitutions Division (see DAI) card with the “CCW” endorsement on the back of the IDInstitutions Division (see DAI) card and the notation “CCW Expires: date” under the picture of the retiring employee. Write the IDInstitutions Division (see DAI) card number and expiration date on the CDCRCalifornia Department of Corrections and Rehabilitation Form 894-A.

    • The CCW expiration date is determined as five years from the date of retirement. If the retired Peace Officer did not apply for a CCW endorsement at the time of retirement, then applies at a later date and is approved, the CCW expiration date would be five years from the hiring authority’s approval date.

    • Forward the entire application package to the EOU. The EOU CCW Coordinator shall review the CCW application package for quality control and add the retiree’s name and information to the departmental CCW database.

  • If the CCW endorsement is denied, the hiring authority shall notify the employee by sending a registered letter containing the specific reason for denial and advise them of the appeal process, including the 15-day response time. The hiring authority will include a copy of the letter of denial, along with any supporting documentation upon which the decision was based, in the completed application package and forward it to the EOU.

  • An employee who has been denied may appeal in writing within 15 days following the receipt of the notice denying/revoking an endorsement to carry a concealed weapon. Note one exception:  If employee/retiree has been approved by CalPERS for disability retirements based on a psychological condition, they are not eligible to appeal
    the decision.

  • The appeal shall be directed to the managerial level above the hiring authority issuing the denial. If the hiring authority issuing the denial reports to the Secretary, the appeal will be assigned to the Undersecretary of Administration for review and response. In the event the Undersecretary of Administration is the hiring authority issuing the initial denial, the appeal will be assigned to the Undersecretary of Operations for review and response. The appeal shall describe the reason(s) the decision to deny the endorsement should be reversed.

  • The employee shall be notified in writing of the managerial decision. If the managerial decision upholds the CCW endorsement denial, the letter shall state the reason(s) why the denial is being upheld, outlining the process for the retiree to request a Good Cause Hearing (GCH) (unless a GCH is precluded by PCPenal Code) and including the 15-day response time requirement (PCPenal Code Subsection 26315(c)). A copy of the notice shall be provided to the EOU. If requested by the retiree, the EOU CCW Coordinator will setup and coordinate a GCH review panel pursuant to PCPenal Code Section 26320. Retirees whose CCW applications have been denied and advised of the appeal process cannot reapply at a later date.

31070.8.4 Other Requests for CCW Endorsements

  • An honorably retired Peace Officer who did not request a CCW endorsement at the time of retirement and decides to obtain one later, may submit a request for a new retired IDInstitutions Division (see DAI) card to the hiring authority who last supervised them.  The retiree shall obtain, complete, and submit the same forms as listed in the previous subsection, including live scan fingerprints with payment for all applicable fees. The approval process shall be the same as outlined above. Upon approval or denial, the policy shall be followed as stated in the previous subsection.

31070.8.5 Renewal of Endorsement

  • An honorably retired Peace Officer requesting the renewal of their CCW endorsement is to obtain and complete the forms listed below and submit them to
    EOU 60-90 days prior to the expiration date on their current retired Peace Officer IDInstitutions Division (see DAI) card. A retiree may request renewal forms at any CDCRCalifornia Department of Corrections and Rehabilitation personnel office (institutions and headquarters) regardless of the hiring authority.

  • That personnel office shall be responsible for:

    • Obtaining a current photo.

    • Verifying live scan prints are on file with OPOS LSU.

    • Processing CDCRCalifornia Department of Corrections and Rehabilitation Form 894-A, and

    • sending the entire application package to EOU CCW Coordinator for processing and approval by the EOU Captain.

  • The CCW renewal application shall consist of the following forms and documents:

    • CDCRCalifornia Department of Corrections and Rehabilitation Form 894-A.

    • CDCRCalifornia Department of Corrections and Rehabilitation Form 1051.

    • CDCRCalifornia Department of Corrections and Rehabilitation Form 1052.

    • CDCRCalifornia Department of Corrections and Rehabilitation Form 1053. Only required for medical disability retirements and/or when the applicant answered yes to either questions 4, 6, 7 or 8 on the CDCRCalifornia Department of Corrections and Rehabilitation 1051.

    • CalPERS “approval of disability” letter if the retirement type is “disability.”

    • CDCRCalifornia Department of Corrections and Rehabilitation Form, 2164 and/or OPOS email verifying fingerprints are on file.

    • Live scan fingerprints are required only once from each retiree, if the live scan was correctly submitted at the time of the initial CCW application.

    • If they were correctly submitted for the initial CCW, they are no longer required.

    • Email OPOS at CDCRlivescan@CDCR.ca.gov to verify the retiree’s name and fingerprints are in the live scan database. Submit OPOS’s verification email with the renewal CCW application.

    • If the retiree’s fingerprints are not in the database, the retiree must be live scanned with payment of all applicable fees. Note:  If the fingerprints are deleted through the “No Longer Interested” process, there is no charge to the retiree for the re-live scan.

    • See Subsection 31070.8.3 “Initial Endorsement Procedures” for live
      scan instructions.

    • Enter “inst. – date” on the “Your Number” line.

    • The OPOS Form 8016 must be faxed to the OPOS by the Live Scan operator
      or retiree.

    • At least the DOJDepartment Of Justice and FBIFederal Bureau of Investigation responses must be received back prior to forwarding the renewal package to the OCSOffice of Correctional Safety.

    • CDCRCalifornia Department of Corrections and Rehabilitation Form 2164 is included only if Live Scan is required.

  • The EOU CCW Coordinator shall review the documents. The renewal application shall be approved, unless there is good cause to deny/revoke for reasons outlined in Subsection 31070.8.3.1 of this policy. If the application is approved, the Captain, EOU, shall sign the CDCRCalifornia Department of Corrections and Rehabilitation Form 1052. The approved 1052 will be scanned/emailed or faxed to the location where the retiree will be issued a new retired IDInstitutions Division (see DAI) card, with CCW endorsement. The expiration date is calculated as five years from the date of approval. That expiration date and the IDInstitutions Division (see DAI) number shall be written on CDCRCalifornia Department of Corrections and Rehabilitation Form 1052 by the Personnel Office and faxed or scanned/emailed back to the EOU for entry into
    the database.

  • If, for administrative or procedural purposes, an extension of the privilege to carry a concealed firearm is necessary, the Captain, EOU, may authorize an extension of up
    to 90 days.

31070.8.5.1 Denial of a Request for Renewal or Revocation of Authorization to Carry a Concealed Weapon

  • If the CCW renewal application is denied, upon request, a Good Cause Hearing panel will be convened, if eligible for appeal. 

  • If the CDCRCalifornia Department of Corrections and Rehabilitation receives a subsequent arrest notification from DOJDepartment Of Justice that reflects that a retiree with a CCW endorsement or a retiree requesting renewal of a CCW endorsement has been arrested or convicted of a prohibiting offense, the report is to be referred to the EOU. The EOU shall determine if the CCW endorsement is to be revoked or the
    renewal denied.

  • If the CCW endorsement is to be denied or revoked, the EOU shall notify the retiree in writing of the action and advise the retiree of the appeal process, if eligible. The EOU shall inform the retiree that the card is no longer valid and direct the retiree to immediately surrender their CCW endorsed retired IDInstitutions Division (see DAI) card to a CDCRCalifornia Department of Corrections and Rehabilitation facility, where they shall have a new retired IDInstitutions Division (see DAI) card issued without the CCW endorsement.

  • A retiree who has been denied may appeal in writing following the same procedure and time constraints delineated in this policy for the denial of an initial application. During the appeals process, the CCW endorsement is NOT valid. If a CCW application is denied and the retiree has completed the appeal process, a CDCRCalifornia Department of Corrections and Rehabilitation Form 1797, No Longer Interested (NLINo Longer Interested Notification), shall be submitted to OPOS LSU.

31070.8.6 Firearms Qualifications

  • Every PCPenal Code Subsection 830.5 honorably retired correctional Peace Officer who has been issued a CCW endorsement shall qualify annually with the concealed firearm, beginning in the calendar year of the date of issue. Those correctional Peace Officers listed in
    PCPenal Code Subsections 830.2(d)(1) and (2) are exempt from this requirement.

31070.9 Revisions

  • The Deputy Director, Human Resources; the Chief, Office of Correctional Safety; or designee shall be responsible for ensuring that the contents of this Article are kept current and accurate.

31070.10 References

  • CCRCalifornia Code of Regulations (15) (3) §§ 3291 and 3414.

  • PCPenal Code §§ 830.2(d)(1), 830.2(d)(2), 830.5, 16360, 16690, 25455(c), 25460(c), 25470, 25475, 26300-26325, and 29900-29905.

  • DOMDepartment Operations Manual §§ 31040, 31060, 33010, and 55050.

Revision History

  • Revised: October 3, 2013.
    Revised: April 18, 2020.
    Revised section 31070.8.3.1 section (i): November 5, 2021.