Chapter 3 – Personnel, Training, and Employee Relations

31080.6 Institutional Overtime Avoidance Pool

• Each institution shall develop an Overtime Avoidance Pool (OTAP) consisting of permanent full-time employees. The number of permanent full-time employees in the OTAP will vary by institution and must be re-evaluated and adjusted regularly (at least quarterly) based on the needs of the institution. The number of OTAP permanent full-time employees needed in a specific classification at an institution is determined by:

  • Establishing the average number of permanent full-time employees, by watch and classification, who have been absent during the previous 12-month period due to the following:

    • Long-term sick.

    • Industrial Disability Leave.

    • Non-Industrial Disability Leave.

    • Other extended leave.

  • Adding this average to the fewest number of daily sick calls, by watch and classification, in the prior six-month period.

  • Subtracting the number of sick leave relief positions already established and filled in those classifications with budgeted sick leave relief.

  • Adding the fewest number of overtime positions paid on a daily basis for ongoing assignments, which are in addition to the Post assignment schedule in the previous three months. (Examples might include: transportation, hospital guarding.)