Chapter 3 – Personnel, Training, and Employee Relations

31080.7.2 Leave Credit/Overtime Personnel Office Responsibilities

• The Personnel Office is responsible for the following:

  • Submitting STDStandard Form (DGS) Form 607 to establish all budgeted positions.

  • Providing Department Heads, major Work Area Managers, and the Institutional Personnel Assignment Office with a monthly listing of employees who report to them and the accrued leave balances of those employees.

  • Verifying FMLA/CFRA eligibility and sending appropriate notices to employees within the required timeframe. Once a request has been received from either the employee or his/her supervisor, a notice of eligibility must be mailed to the employee within five (5) business days.

  • Verifying that all employees are charged appropriate leave credits for time used.

• Vacation Leave

  • In the institutions, forwarding a list to the Personnel Assignment Office by October 1 of each year, of the current accrued vacation/annual leave balances for Correctional Officers, Sergeants, and Lieutenants. This listing will be used during the annual vacation time bidding process.

• Overtime Management

  • Ensuring that overtime is recorded accurately and appropriate payments are made to employees.

• Holiday Leave

  • Informing all employees of any additional holidays declared by gubernatorial proclamation.