Chapter 3 – Personnel, Training, and Employee Relations

31080.7.9 Leave Credit/Overtime Employee Responsibilities

• The employees’ responsibilities are as follows:

  • Submitting a completed, signed CDCRCalifornia Department of Corrections and Rehabilitation Form 998-A, Employee’s Attendance Record, which accurately reflects all leave taken during the month, to the Personnel Office on or before the third working day after the end of the pay period, in which the leave was taken.

  • Ensuring that he/she has sufficient accrued leave credits to cover a planned absence.

• Sick

  • Ensuring that all sick leave requested is necessary to provide for personal medical needs or that of a qualifying family member.

  • Ensuring that all sick leave requested is for an authorized reason based on laws, (including, but not limited to, FMLA, CFRA, LCLabor Code 233) policy, regulations, or collective bargaining agreements.

  • Providing medical verification when instructed to do so in accordance with laws, policy, regulations, or collective bargaining agreements.

• Vacation

  • Submitting a vacation request each year following the established procedures for their classification and/or assignment.

  • Monitoring accrued vacation/annual leave balances and ensuring that sufficient vacation time is requested so that accrued balances do not exceed established maximums.

• Overtime

  • Working overtime only if this is pre-approved by the designated supervisor.

• Employees who have questions about leave usage may contact the Personnel Office for further information.