Chapter 3 – Personnel, Training, and Employee Relations

31080.7 Leave Credit/Overtime Appointing Authority Responsibilities

• Each appointing authority shall have overall responsibility for the management and control of employee leave credit (holiday, vacation, annual leave, sick leave, and other accrued leave) use and overtime management in his/her assigned area of responsibility, and shall:

  • Ensure that all managers and supervisors are informed of leave credit, overtime management, and vacation scheduling procedures as outlined in this Section, collective bargaining agreements, DPADepartment of Personnel Administration (see CalHR) rules, all applicable laws and rules including, but not limited to, FLSAFair Labor Standards Act, FMLA, CRFA, and LCLabor Code, Section 233.

  • Provide managerial oversight of the sick leave, vacation, overtime, and vacancy management process to ensure that it is applied in a fair and consistent manner which conveys to all employees the importance of prudent leave credit use.

  • Ensure employees are allowed to use leave credits consistent with their classification, budgeted relief, and operational considerations relative to the efficient operation of the institution and impacted work areas.

  • Ensure that vacation/annual leave balances are monitored so that employee leave balances shall not exceed the maximum allowable. When it is determined that an employee’s balance has or will exceed the maximum allowable, additional opportunities to take time off during the calendar year shall be allowed.

  • Ensure that sufficient OTAP positions are established and filled in order to cover anticipated absences above the budgeted relief.