Chapter 4 – Information Technology

44010.4 Project Review Central Control/Clearinghouse

• All IMAPInformation Management Annual Plan “external” and “internal” reporting activities shall be monitored by CDC management through a central control agency/contact with regard to OITOffice of Information Technology reportable projects, OITOffice of Information Technology projects delegated to the Department, and all other Department information technology projects with an approved FSRFeasibility Study Reports, including those requiring a Summary Fact Sheet or Workgroup Computing Justification Form. The ISDInformation Services Division (see EIS), System Support Unit (ISDInformation Services Division (see EIS)-SSUSpecial Services Unit) shall be responsible for the central clearinghouse function. Refer to DOMDepartment Operations Manual 43030.3, User Project Manager, for project reporting responsibilities.

• Responsibilities

  • The ISDInformation Services Division (see EIS)-SSUSpecial Services Unit central clearinghouse monitors all external and internal quarterly project reports, special project reports, and post-implementation assessments. Project managers shall ensure that appropriate sign-off is attained on all projects before documents are submitted to the central clearinghouse. It is the responsibility of the central clearinghouse to:

    • Develop a cataloging system to monitor the completion and distribution of required reporting per schedule.

    • Notify project managers of scheduled reports prior to the report due date.

    • Review completed reports to ensure adherence to the Staterequired format.

    • Maintain copies of all reports and, in effect, act as a liaison between OITOffice of Information Technology and CDC project management concerning reporting requirements throughout the life cycle of the project.

• Summary Information Report

  • Since ITS approval and oversight are the responsibility of the MISManagement Information Systems Committee, the central clearinghouse function shall provide summary information on each ITS project to the MISManagement Information Systems Staff Committee at its quarterly meetings. This summary information shall include:

    • The project title.

    • MISManagement Information Systems approval date.

    • Projected completion date.

    • OITOffice of Information Technology delegation status.

    • FSRFeasibility Study Reports status.

    • QPR status.

    • PIERPost Implementation Evaluation Report status.

• The central clearinghouse shall also provide the MISManagement Information Systems Committee with a summary project status profile which may be in the form of the project’s most current QPR and, if necessary, SPRSpecial Project Reports.