Chapter 4 – Information Technology

45010.5 Procurement/Contracting Project Authorization

• Before a contract or purchase order for a new EDPElectronic Data Processing (see IT) project can be let for the purchase of goods and services, the program concept and any needed equipment and services shall be evaluated by the Department’s MISManagement Information Systems Committee. Also, the program concept and any equipment/services shall be contained in the Department’s Information Management Annual Plan (IMAPInformation Management Annual Plan) filed with DOFDepartment Of Finance (see DOMDepartment Operations Manual 43010, Information Management Planning, for additional information). If accepted for incorporation in the IMAPInformation Management Annual Plan, a feasibility study is conducted to thoroughly evaluate the concept and analyze the cost/benefits. The completed FSRFeasibility Study Reports shall be approved at all appropriate levels of Department management, and by the Director.

• The FSRFeasibility Study Reports shall then be forwarded to the DOFDepartment Of Finance, Office of Information Technology (OITOffice of Information Technology) for review and approval, unless the project is delegated to the Department (refer to DOMDepartment Operations Manual 43020, FSRFeasibility Study Reports Policy, for additional information). If approved, a budget concept paper may be prepared or a BCPBudget Change Proposal initiated for review and approval by top management of the Department and DOFDepartment Of Finance. Approval of the Legislature and the Governor also may be required through the budget enactment process. If the project is authorized, the drafting of contracts shall be initiated.