Chapter 4 – Information Technology

45010.6 Certification Affidavit for an EDP Purchase Order/Contract

• Certain EDPElectronic Data Processing (see IT) purchase orders and contracts must be accompanied by a “Certification of Compliance with Policies Pursuant to SAMState Administrative Manual 4819.39 and 4832,” as specified in SAMState Administrative Manual 4819.39 and 4832. Procurements not requiring such certification are:

  • Procurements for less than $10,000;

  • Procurements limited to only maintenance services;

  • Procurements in support of previously approved efforts (see SAMState Administrative Manual 4819.38);

  • Procurements of services to conduct a feasibility study provided the services are limited to supporting or conducting the feasibility study and/or preparing the FSRFeasibility Study Reports; or

  • Procurements of/for excluded activities as described in SAMState Administrative Manual 4819.32.

• The certification attests that the program or function for which the purchase documents are being processed has been approved by the DOFDepartment Of Finance. SAMState Administrative Manual 4832 provides a sample of the certification affidavit.

• In order to comply with the certification requirement, all EDPElectronic Data Processing (see IT) contracts and purchase orders not included by the above criteria shall be forwarded to headquarters. Additionally, every amendment to such EDPElectronic Data Processing (see IT) contracts or interagency agreements shall include a certification affidavit.

• Certifications for microcomputers, peripheral equipment and software shall be prepared by MISManagement Information Systems-SU. Certification for all other EDPElectronic Data Processing (see IT) equipment shall be prepared by the ISDInformation Services Division (see EIS). The certification shall contain a statement signed by the Director, or designee affirming that the equipment is in compliance with SAMState Administrative Manual-requirements concerning information technology. In CDC, the Director has delegated approval authority to the Deputy Director, ASDSee Division of Administrative Services (DAS) (see ASB), and the Assistant Director, OOCOffice Of Compliance (see OACC). Adherence to this certification requirement adds approximately two weeks to the routing process within CDC headquarters.