Chapter 4 – Information Technology

The California Department of Corrections and Rehabilitation (CDCRCalifornia Department of Corrections and Rehabilitation or the department) is committed to ensuring that compliance is maintained with the procedures set forth in the State Administrative Manual (SAMState Administrative Manual) sections 5951, 8633, and 8640 – 8642 and Government Code sections (GCs) 14673 – 14675, regarding the disposal of Information Technology (ITInformation Technology) equipment and supplies. CDCRCalifornia Department of Corrections and Rehabilitation shall also act in accordance with Department of General Services (DGSDepartment of General Services) policies, with respect to its oversight responsibilities for the disposal of all state-owned ITInformation Technology equipment and supplies.

The purpose of this policy is to ensure the efficient and economical disposal of surplus ITInformation Technology consumable equipment and supplies, while maximizing the salvage value of State-owned ITInformation Technology equipment and supplies in a manner that is in the best interests of the department.

It is the responsibility of the local ITInformation Technology personnel or designee to inform the EISEnterprise Information Services (formerly Information Services Division), Operations Manager, of ITInformation Technology equipment or supplies determined to require an exchange, a transfer, a sale, or a disposal.

In accordance with SAMState Administrative Manual, sections 8643 and 20080, the department must report losses of state property due to fraud or embezzlement to the Department of Finance’s Office of State Audits and Evaluations and the California State Auditor’s Office.

The department management must promptly investigate incidents involving loss, damage, or misuse of information assets.

The department shall immediately notify the California Highway Patrol upon discovery of all ITInformation Technology security incidents and computer-related crimes.

Employees will be charged with any loss and damages to state property due to their negligence or unauthorized use.

The Chief Information Officer (CIO) or designee shall be responsible for ensuring the contents of this Article are kept current and accurate.