Chapter 4 – Information Technology

47010.4 Overview of OBIS

• OBISOffender Based Information System is a centralized, on-line, mainframe system that links all facilities, parole regions, selected parole field units, and headquarters to the Teale Data Center. OBISOffender Based Information System is the only database which tracks an inmate from initial admission in a state prison through discharge from prison or parole.

• Composition Of OBISOffender Based Information System

  • OBISOffender Based Information System is comprised of the following subsystems: movement, commitment, descriptive, inmate work incentive; and holds, wants, and detainers.

• Movement Subsystem

  • The movement subsystem records each movement and status change of an inmate from the date of reception from the committing court to discharge from CDC jurisdiction.

• Commitment Subsystem

  • The commitment subsystem records the legal commitment received from the California Superior Court that sentenced the offender to the jurisdiction of the Department.

• Descriptive Subsystem

  • The descriptive subsystem records detailed information regarding each offender’s height, weight, hair color, ethnicity, social security number, CII number, FBIFederal Bureau of Investigation number, and date and place of birth.

• Inmate Work Incentive Subsystem

  • The inmate work incentive subsystem is a collection of an offender’s applied credits (including vested credits, administrative time, work and vocational assignments, work credit losses and restorations) that affect the release date of the offender.

• Inmate Time Collection System

  • The Inmate Time Collection System (ITCS) is used to track the hours of inmates participating in the IW/TIP. Inmates who participate in the IW/TIP shall earn work time credit toward the reduction of their sentence.

  • The ITCS introduces a scanning process to the existing time collection system. The scanning system is designed to provide the following:

    • Key data entry workload relief for the facility.

    • A more expedient method of updating OBISOffender Based Information System.

  • The ITCS scanning process uses revisions of the CDC Form 191, Inmate Timecard, the CDC Form 1697, Work Supervisor Log, and a Sentry 4000 scanner. The work supervisor tracks the inmate work time for a 31 day period, using the CDC Form 1697. Information from the CDC Form 1697 is transferred on to the CDC Form 191. The CDC Form 191 is sent to the case records office for scanning and timecard retention. Scanned information is used to update the OBISOffender Based Information System database, and generate error and statistical reports.

• Holds, Wants and Detainer Subsystem

  • The Holds/Wants/Detainer subsystem records holds, wants (warrants), and detainers (HWDHolds/Wants/Detainer) on a particular offender. HWDs are entered on-line immediately after receipt from another agency (e.g., federal, other states) which may have a legal right to hold the offender.

  • Requests for offender information residing on the OBISOffender Based Information System database shall be addressed to the Information System Support and Specialized Reporting Unit, located in OISBOffender Information Services Branch.