Chapter 4 – Information Technology

41021.6 Criteria to Determine Acceptable E‑Signature Technology

• The department’s designated Information Technology (ITInformation Technology) application owner or service provider ensures the acceptable e-signature requirements are met. An acceptable e-signature technology must be capable of generating signatures that meet the following criteria:

  • It is unique to the person using it.

  • It is capable of verification.

  • It is under the sole control of the person using it.
    

  • It is linked to data in such a manner that if the data changes, the digital signature is invalidated.
    

  • It conforms to Government Code (GCGovernment Code), section 16.5 (a-d).

• An example of two acceptable e-signature technologies used by the department are: Public Key Cryptography and Signature Dynamics, provided the signatures created by those technologies are generated, captured, and stored in accordance with applicable statutory provisions and the established guidelines from California Code of Regulations (CCRCalifornia Code of Regulations), Title 2, Division 7, Chapter 10.

  • The e-signature technology used by the department is dependent on the program area’s requirements and suitable technology to meet the business needs.