Chapter 4 – Information Technology

47030.5 Integrity of CLETS Information

• In order to maintain the integrity of CLETSCalifornia Law Enforcement Telecommunications System and ensure the security of information received and transmitted by use of the system, the following policies shall be adhered to:

  • Reasonable measures shall be taken to protect equipment from vandalism or sabotage and preclude access by other than authorized personnel by locating equipment in a secure area.

  • Mobile digital terminals shall not be allowed to access DOJDepartment Of Justice’s criminal history system.

  • Personnel with access to sensitive or confidential records derived from CLETSCalifornia Law Enforcement Telecommunications System and/or access to offender information within any database are required to complete the CLETSCalifornia Law Enforcement Telecommunications System Employee/Volunteer Statement, accessible through the Learning Management System (LMS).

• Personnel authorized to access CLETSCalifornia Law Enforcement Telecommunications System are either sworn law enforcement personnel or nonsworn law enforcement personnel that have been subject to a character or security clearance. The clearance shall include the following:

  • DMVDepartment of Motor Vehicles: driver’s license check.

  • DOJDepartment Of Justice: fingerprint check.

  • CDCRCalifornia Department of Corrections and Rehabilitation: background investigation. An agency head’s authorization for the employee to operate CLETSCalifornia Law Enforcement Telecommunications System equipment shall be placed in the employee’s personnel file.

• In all matters pertaining to personnel security, the agency head shall be responsible for making the final determination of the individual’s suitability for the job.

• All CLETSCalifornia Law Enforcement Telecommunications System messages are confidential and for official use only. Examples of acceptable messages are:

  • Requests for record validation.

  • Requests for incarcerated person pickup and transportation.

  • Requests for mail-back information from data bases.

  • Information regarding the circumstances surrounding the death of an officer killed in the line of duty.

  • Listings of stolen property when identifiable by serial numbers or unique markings.

• All subpoenas transmitted by CLETSCalifornia Law Enforcement Telecommunications System shall be processed in accordance with Penal Code (PCPenal Code) 1328(b) and 1328(c). A subpoena relative to civil proceedings or any subpoenas which could be delivered in a timely manner by other means are not acceptable for transmission.

• DOJDepartment Of Justice publishes manuals for CLETSCalifornia Law Enforcement Telecommunications System operators containing information for proper system utilization. These manuals shall be obtained and maintained for CLETSCalifornia Law Enforcement Telecommunications System operators.