Chapter 4 – Information Technology

In order to promote safety and enhance security, the California Department of Corrections and Rehabilitation (CDCRCalifornia Department of Corrections and Rehabilitation) may use audio, video, or both forms of recording technology within and in proximity to any of its facilities, perimeter fencing, or vehicles. CDCRCalifornia Department of Corrections and Rehabilitation does not intentionally record inside of cells, or bunk areas in dorms with the Audio-Video Surveillance System (AVSS) fixed camera systems, except in case of emergency or investigation as authorized by the Warden or their designee. However, the interior of cells and bunk areas within the dorms may be captured peripherally by AVSS fixed camera systems while covering other areas.

The primary purpose of the AVSS is to enhance public safety and facility security by providing the ability for real-time monitoring and recording in order to conduct investigations and after-the-fact reviews by utilizing audio or video recording technology or both.

Enterprise Information Services (EISEnterprise Information Services (formerly Information Services Division))

• For implementations of AVSS, Enterprise Information Services (EISEnterprise Information Services (formerly Information Services Division)) is responsible for managing the procurement, architecture, data communication network, implementation, access control, ongoing hardware and software support contracts and licensing.  All proposed AVSS shall be evaluated and approved by EISEnterprise Information Services (formerly Information Services Division) to ensure that all hardware, software, and communication platforms comply with CDCRCalifornia Department of Corrections and Rehabilitation standards and guidelines. AVSS shall not be procured or installed without the knowledge and approval of EISEnterprise Information Services (formerly Information Services Division). AVSS or installations by the Office of Internal
  Affairs (OIAOffice of Internal Affairs) for investigative purposes are exempt from this notification requirement, except for those that utilize the CDCRCalifornia Department of Corrections and Rehabilitation network.

• For repair or replacement of video or audio equipment that was implemented prior to the  AVSS, EISEnterprise Information Services (formerly Information Services Division) will evaluate each request to ensure purchases align with the new statewide standard for equipment and service where possible and feasible.

Institution Staff

• The Warden shall designate a local AVSS Coordinator responsible for maintaining a Department Operations Manual (DOMDepartment Operations Manual) Supplement and instructing staff on use of the system. Plant Operations staff are responsible for the removal and replacement of camera(s) for repair.

Public notice that recording technology may be in use shall be placed at the gatehouse, front entrance, and vehicle sally ports of all correctional institutions and include the following minimum text: “This area is subject to audio and video surveillance.”

The AVSS is capable of being monitored from designated areas within the institution as determined by the Hiring Authority. Staff generally monitor the AVSS on a periodic basis or in response to a specific incident. The AVSS may not be monitored continuously. Staff shall utilize their personal alarm device, whistle, telephone, or radio to summon additional staff if assistance is needed.

Upon notification of potential criminal or improper activity in a particular location, the hiring authority, facility supervisor or manager, Investigative Services Unit (ISUInstitution Services Unit), or other designated staff may review information obtained from the AVSS in conjunction with its review of such activity.

The viewing of live or review of recorded video shall not be used for routine supervision of staff. For example, audio, video, or both forms of recording technology will not be used to monitor staff’s arrival or departure from the job site. However, if during the review of audio, video, or both forms of recording technology, staff misconduct is identified, the video recording can be used as part of the disciplinary process, inquiries, administrative investigations, or criminal investigations. Stored audio, video, or both forms of recording technology shall not normally be used to identify whether or not previous similar behavior occurred. However, when information is received alleging staff misconduct occurred on prior occasions or over an expressed period of time, the AVSS recordings during the expressed timeframe may also be reviewed.

Any information collected from the AVSS shall be considered CDCRCalifornia Department of Corrections and Rehabilitation property and/or records. Recorded audio, video, or both forms of recording technology is generally used for the safety and security of CDCRCalifornia Department of Corrections and Rehabilitation facilities and review of incidents. AVSS may also be used for corrective action, the disciplinary process, inquiries, administrative investigations, or criminal investigations. Any available audio, video, or both forms of recording technology associated with a specific retention trigger shall be exported and stored on a digital medium according to authorized procedures and policy. The audio, video, or both forms of evidence retained for storage on a digital medium shall be managed by the institution’s ISUInstitution Services Unit or as directed by the hiring authority for a period of not less than 90 days. Data may be preserved for a longer period upon conditions being met pursuant to Section 47040.9. Unauthorized release of any AVSS footage is strictly prohibited.

Institutions upgrading or replacing their AVSS equipment shall ensure their Labor Relations Analyst invites the local Chapter President of the California Correctional Peace Officer Association or designee to all design and implementation meetings (not including pre-planning discussions) related to the local AVSS system.

The following events shall require staff to preserve the recorded data as potential evidence in an inquiry, investigation, and/or an administrative, civil, or criminal proceeding:

• Any use of force incident.

• Riots.

• Suspected felonious criminal activity.

• Any incident resulting in serious bodily injury, great bodily injury, or death.

• Sexual assault allegations.

• Allegations of inmate misconduct [i.e. serious Rules Violation Reports (RVRs)] by staff.

• Allegations of staff misconduct by an inmate, employee, visitor, or other person.

• Incidents that may potentially be referred to the District Attorney’s Office.

• An employee report to supervisor of on-the-job injury, and;

• Inmate claims with the Department of General Services, Office of Risk and Insurance Management, or Government Claims Program.

When an event occurs that requires staff to preserve recorded data, the following process shall be utilized:

• During business hours, a telephone call or verbal request will be made to the ISUInstitution Services Unit immediately following an AVSS retention trigger.

• The Neptune Intelligence Computer Engineering (NICE) Investigate digital evidence management system, where available, is considered the sole source of evidence. Whether or not NICE Investigate is available, staff shall ensure that all relevant camera angles are captured. In addition, footage of the events leading up to the event or subsequent footage following the event shall be reviewed and preserved to the extent that such footage provides a more thorough picture of the entirety of the incident.

• For institutions that have deployed NICE Investigate, requestors submit the automated CDCRCalifornia Department of Corrections and Rehabilitation Form 1027, Audio/Video Surveillance System Evidence Request (for fixed cameras) or CDCRCalifornia Department of Corrections and Rehabilitation Form 1118, Body-Worn Camera Video Evidence Request (for body-worn cameras) in the NICE Investigate portal.

  • Those who are not authorized to submit automated requests in NICE Investigate should contact their institution’s ISUInstitution Services Unit Lieutenant. The ISUInstitution Services Unit Lieutenant can either grant access to NICE Investigate or ensure requests are submitted on their behalf by the ISUInstitution Services Unit team.

  • ISUInstitution Services Unit shall process the request and make the data available in NICE Investigate to the approved requestor within 24 hours of the occurrence or request.

• For institutions that have not yet deployed NICE Investigate, following the verbal notification to ISUInstitution Services Unit or if the event occurs after business hours, a CDCRCalifornia Department of Corrections and Rehabilitation Form 1027 or 1118, shall be submitted to ISUInstitution Services Unit for timely processing. ISUInstitution Services Unit shall process the request and capture the requested event on a digital medium within 24 hours of the occurrence or request. This stored event shall be made accessible to the approved requestor. ISUInstitution Services Unit shall save and keep on file a hard copy of the CDCRCalifornia Department of Corrections and Rehabilitation Form 1027 or 1118. ISUInstitution Services Unit shall make a second copy of the event to be stored as evidence in ISUInstitution Services Unit.

An audio, video, or both forms of recording that becomes evidence in an OIAOffice of Internal Affairs investigation shall be stored until resolution of any investigation and written release by the OIAOffice of Internal Affairs, Office of Legal Affairs (OLAOffice of Legal Affairs), and Office of the Attorney General (OAGOffice of the Attorney General). An audio, video, or both forms of recording that CDCRCalifornia Department of Corrections and Rehabilitation has reason to believe may become evidence in an administrative, civil, or criminal proceeding shall be stored indefinitely unless other direction is given by the OIAOffice of Internal Affairs, OLAOffice of Legal Affairs, or in the event of a criminal proceeding, the Office of the District Attorney. Audio, video, or both forms of recordings must be destroyed in a secure manner consistent with EISEnterprise Information Services (formerly Information Services Division) policy as soon as they are no longer needed for the purpose for which they were retained.

Only individuals having a legitimate need to view the live images or recorded media shall be permitted to do so. When an event occurs that requires the preservation of recorded data, managers, supervisors, and the Grievance Coordinators from the Office of Grievances (OOG) shall be responsible for filling out and submitting the CDCRCalifornia Department of Corrections and Rehabilitation Forms 1027 or 1118, either in NICE Investigate or hard copy form submitted electronically (e.g., via electronic mail) for institutions that have not yet deployed NICE Investigate. In the event the AVSS becomes inoperable, staff will notify the AVSS Coordinator, or the Watch Commander if after hours, and submit a service ticket to local Information Technology staff for resolution.

Criteria for the review or viewing of video shall constitute a legitimate need, which includes:

• Reviewing the circumstances of a crime or suspected crime.

• Reviewing the circumstances of an accident or near accident.

• For routine matters (including use of force incidents pursuant to DOMDepartment Operations Manual Chapter 5, Article 2, Use of Force) that do not involve the criteria in subsections (A) or (B) below, Bargaining Unit (BU) 6 employees shall be granted an opportunity to review audio or video data of an incident they were involved in from their Body-Worn Camera (BWC) or institutional fixed camera(s). The procedures to request to review AVSS data, and the viewing of AVSS data relative to report writing, shall be in accordance with the procedures in the current Memorandum of Understanding (MOUMemorandum Of Understanding) for BU 6, section 9.16, Video Recordings. If staff are denied approval to review institutional fixed camera video by the Incident Commander for any of the reasons noted in subsections (A) or (B) below, they will be provided with either an automated email notification from NICE Investigate, or, for institutions that have not yet deployed NICE Investigate, a CDCRCalifornia Department of Corrections and Rehabilitation Form 1028, Audio/Video Surveillance System Evidence Request Denial signed by the Captain or their designee, denying the request. A copy of the CDCRCalifornia Department of Corrections and Rehabilitation Form 1028 or email denial notification from NICE Investigate will be forwarded by the requestor to the Labor Relations Analyst who will notify the appropriate local BU chapter president. For BWC data reviewing denial process see the California Code of Regulations (CCRCalifornia Code of Regulations), Title 15, section 3270.3.

  • An incident involving allegations of misconduct (defined as situations where the Hiring Authority has determined and initiated the CDCRCalifornia Department of Corrections and Rehabilitation Form 989, Confidential Request for Internal Affairs Investigation/Notification of Direct Adverse Action process) or where administrative action is reviewed: the employee shall be granted an opportunity to review CDCRCalifornia Department of Corrections and Rehabilitation video recording(s) upon approval of the Warden, Chief Deputy Warden, or above. If staff are denied approval to review video data for this reason, no further questions or clarifications may be requested of the employee by the hiring authority.

  • An incident where criminal or deadly force is reviewed: the employee shall only be granted the opportunity to observe CDCRCalifornia Department of Corrections and Rehabilitation video data upon approval of the OIAOffice of Internal Affairs or investigating or prosecuting agency. If staff are denied approval to observe video data during the review process, no further questions or clarifications may be requested of the employee by the hiring authority.

• The OOG may request to review audio and video recordings when conducting an inquiry as it relates to a submitted incarcerated person grievance or third-party complaint.

• The Allegation Investigation Unit (AIU) may request to review and be provided access to audio and video recordings when conducting an inquiry or investigation as it relates to allegations involving misconduct towards incarcerated or supervised persons.

• The author of an RVR may submit the automated CDCRCalifornia Department of Corrections and Rehabilitation Form 1027 or 1118 request in NICE Investigate, or for institutions that have not yet deployed NICE Investigate submit CDCRCalifornia Department of Corrections and Rehabilitation Form 1027 or 1118 to their supervisor to have the video data (with or without audio) captured as related to the circumstances of the RVR. The Senior Hearing Officer during the hearing process will examine video that is submitted with a serious RVR, and ensure the incarcerated person has had an opportunity to examine any audio or video, as appropriate.

Upon receipt of a Public Records Act (PRAPublic Records Act) request for AVSS footage, institutions or program areas shall contact the Division of Correctional Policy, Research and Internal Oversight, Office of Public Records (OPR) for guidance. Upon receipt of a PRAPublic Records Act request for AVSS footage or audio recordings pursuant to Penal Code 832.7(b), institutions or program areas shall contact the OPR video redaction staff. AVSS footage includes fixed cameras and BWCs.

Only designated OPR video redaction staff shall redact AVSS footage or audio recordings in response to a PRAPublic Records Act request or a Penal Code section 832.7(b) PRAPublic Records Act request.

AVSS footage can often require significant staff time to redact. If a request for AVSS footage is vague or covers an overly broad timeframe (a “blanket” request), the assigned OPR video redaction staff shall attempt to clarify the request. The purpose of the clarification process is to assist the requestor in locating the AVSS footage by narrowing the request to a specific person(s) involved, date, time, location (e.g., institution, housing unit, yard, etc.), or event. If attempts to clarify a “blanket” request are unsuccessful, the assigned OPR staff shall submit to have the PRAPublic Records Act request denied by sending the request to the OLAOffice of Legal Affairs PRAPublic Records Act mailbox. Any denials based on a blanket request shall be reviewed and approved by CDCRCalifornia Department of Corrections and Rehabilitation’s General Counsel.

Institutions or program areas shall notify employee(s) in writing prior to the release and disclosure of any AVSS footage or audio recording pursuant to a PRAPublic Records Act request which reasonably or easily identifies the employee.

To assist in notifying reasonably or easily identifiable employee(s), the DAIDivision of Adult Institutions (formerly Institutions Division) PRAU or OLAOffice of Legal Affairs video redaction staff shall provide the institution or program area a copy of or instructions to access the AVSS footage. The DAIDivision of Adult Institutions (formerly Institutions Division) PRAU or OLAOffice of Legal Affairs video redaction staff shall determine which employee(s) require notification and provide the institution or program area any information regarding the employee(s) identified in the AVSS footage. The institution or program area shall review the AVSS footage and identify any employees the DAIDivision of Adult Institutions (formerly Institutions Division) PRAU or OLAOffice of Legal Affairs video redaction staff were unable to identify. 

The notification shall be completed utilizing the CDCRCalifornia Department of Corrections and Rehabilitation Form 1110, Notification of Release and Disclosure of Video Footage, Audio Recording, or Both. The  
CDCRCalifornia Department of Corrections and Rehabilitation Form 1110 shall be completed prior to the release and disclosure of any AVSS footage or audio recording pursuant to a PRAPublic Records Act request. Institutions shall retain the completed CDCRCalifornia Department of Corrections and Rehabilitation Form 1110 and forward a copy to the DAIDivision of Adult Institutions (formerly Institutions Division) PRAU or OLAOffice of Legal Affairs video redaction staff. The DAIDivision of Adult Institutions (formerly Institutions Division) PRAU or OLAOffice of Legal Affairs video redaction staff shall retain the CDCRCalifornia Department of Corrections and Rehabilitation Form 1110 copy with the corresponding PRAPublic Records Act request. 

If a notified employee requests to review the AVSS footage or audio recording, the institution shall accommodate the employee within seven calendar days, barring any facility emergency. An employee’s inability to review the AVSS footage or audio recording shall not delay the release of the PRAPublic Records Act request beyond the allotted seven calendar days. 

The institution shall document and maintain the employee’s review of the PRAPublic Records Act request to include the following:

• The employee’s name. 

• PERNR number.

• Date. 

• PRAPublic Records Act request number.

• The AVSS footage or audio recording(s) being reviewed. 

If the notified employee has sufficient facts to demonstrate that releasing their identity to the public presents a specific threat to their safety, the employee is directed to immediately notify, in writing, the assigned Litigation Coordinator for their area. The employee’s written statement shall contain any specific, articulable, and particularized facts about how disclosure of the records to the PRAPublic Records Act requester would pose a significant danger to their physical safety or to the physical safety of someone else. The Litigation Coordinator shall forward the information to the Hiring Authority and the DAIDivision of Adult Institutions (formerly Institutions Division) PRAU or OLAOffice of Legal Affairs video redaction staff.  

• The Hiring Authority shall evaluate the employee’s written statement and make a determination within five business days. 

  • If the Hiring Authority determines the employee’s written statement contains a  
    non-specific or general in-nature threat, the Hiring Authority shall immediately notify the employee in writing that the threat was evaluated and determined to be invalid. The Hiring Authority shall forward a copy to the DAIDivision of Adult Institutions (formerly Institutions Division) PRAU or OLAOffice of Legal Affairs video redaction staff.

  • If the Hiring Authority determines the employee’s written statement contains a specific, articulable threat, the Hiring Authority shall forward the employee’s written statement to ISUInstitution Services Unit or other appropriate investigatory staff and ensure an investigation is completed. The assigned investigator(s) shall have 14 calendar days to complete the investigation and determine the legitimacy of the threat. The Hiring Authority shall forward the results of the investigation and all supporting documentation to CDCRCalifornia Department of Corrections and Rehabilitation’s General Counsel via the OLAOffice of Legal Affairs PRAPublic Records Act mailbox for final determination and notify the DAIDivision of Adult Institutions (formerly Institutions Division) PRAU or OLAOffice of Legal Affairs video redaction staff of the submission.  

  • If the Hiring Authority determines the employee’s written statement concerns a documented threat, the Hiring Authority shall submit all supporting documentation to CDCRCalifornia Department of Corrections and Rehabilitation’s General Counsel via the OLAOffice of Legal Affairs PRAPublic Records Act mailbox for final determination and notify the DAIDivision of Adult Institutions (formerly Institutions Division) PRAU or OLAOffice of Legal Affairs video redaction staff of the submission.

  • CDCRCalifornia Department of Corrections and Rehabilitation’s General Counsel determination shall be provided to the Hiring Authority and the DAIDivision of Adult Institutions (formerly Institutions Division) PRAU or OLAOffice of Legal Affairs video redaction staff. The Hiring Authority shall immediately provide the decision to the employee. 

 A PRAPublic Records Act request for AVSS footage depicting a person’s death shall require notification to the Next of Kin (NOK) to allow the NOK an opportunity to review the AVSS footage prior to release. 

• When the DAIDivision of Adult Institutions (formerly Institutions Division) PRAU or OLAOffice of Legal Affairs video redaction staff receives a PRAPublic Records Act request for AVSS footage depicting a person’s death, the institution shall be notified before the scheduled release. The DAIDivision of Adult Institutions (formerly Institutions Division) PRAU or OLAOffice of Legal Affairs video redaction staff shall provide the Hiring Authority and PRAPublic Records Act Coordinator access to the redacted AVSS footage.  

• The institution shall contact the NOK and schedule a review as soon as possible. The NOK shall have seven calendar days to review the AVSS footage. The review may occur at an institution or alternate CDCRCalifornia Department of Corrections and Rehabilitation location as needed due to distance from the NOK or other factors. The NOK may bring two other people to the review for a maximum of three people. Only redacted footage shall be reviewed by, or released to, the NOK. 

• If the NOK decides not to review the AVSS footage but requests a copy, the institution shall work with the NOK and make a copy available. Once the seven calendar days have elapsed, the AVSS footage shall be deemed ready for release.

• If contact with the NOK cannot be made within 72 hours of the initial attempt to contact, the Hiring Authority shall notify their respective Associate Director (AD) or Director, and the DAIDivision of Adult Institutions (formerly Institutions Division) PRAU or OLAOffice of Legal Affairs video redaction staff that all reasonable means for obtaining the NOK contact information have been exhausted. The AD or Director shall contact OCSOffice of Correctional Safety for additional assistance locating the NOK. OCSOffice of Correctional Safety shall forward the results of the attempt to the AD or Director. If the attempt was successful, the AD or Director shall communicate the results to the institution or program area for completion per 47040.12(g). If the attempt is unsuccessful, the AD or Director shall communicate the results to the DAIDivision of Adult Institutions (formerly Institutions Division) PRAU or OLAOffice of Legal Affairs video redaction staff. The DAIDivision of Adult Institutions (formerly Institutions Division) PRAU or OLAOffice of Legal Affairs video redaction staff shall document the results in the Public Records Portal and release the footage to the PRAPublic Records Act requestor.  

Policy

• To promote safety and enhance security by enabling thorough, timely, and effective investigations, the CDCRCalifornia Department of Corrections and Rehabilitation utilizes License Plate Reader (LPR) technology that collects and accesses data from internal AVSSs on institutional grounds. LPR is different from subscription-based, Automated LPR (ALPR), which accesses data from external sources. ALPR policies are detailed in DOMDepartment Operations Manual Chapter 5, Article 32.

Purpose

• This policy provides guidance regarding the collection, access, use, sharing, storage, and retention of LPR information.

• CDCRCalifornia Department of Corrections and Rehabilitation manages LPR information to further its mission of ensuring the public safety of California residents by assisting CDCRCalifornia Department of Corrections and Rehabilitation with enforcement of Federal and California laws. LPR information is collected through an LPR system, which consists of fixed cameras that capture images of license plates within their field of view.

• CDCRCalifornia Department of Corrections and Rehabilitation operates a fixed LPR system.

LPR system is a searchable computerized database resulting from the operation of one or more fixed cameras combined with computer algorithms to read and convert images of registration plates and the characters they contain into computer readable data.

LPR recognition information is information or data collected using an LPR system.

LPR end-user is a person that accesses or uses an LPR system.

A public agency is the state, any city, county, or city and county, or any agency or political subdivision of the state or a city, county, or city and county, including, but not limited to, a law enforcement agency. By definition, “public agency” does not include federal law enforcement agencies, out-of-state law enforcement agencies, or private entities.

Authorized uses of LPR information shall be in accordance with DOMDepartment Operations Manual section 53060.4.

CDCRCalifornia Department of Corrections and Rehabilitation has designated “LPR Division Administrators,” who shall be responsible for ensuring compliance with this policy and Civil Code sections 1798.90.5, et seq.

The Division of Adult Institutions (DAIDivision of Adult Institutions (formerly Institutions Division)) and Office of Internal Affairs (OIAOffice of Internal Affairs) shall designate, at a minimum, a primary and secondary LPR Division Administrator responsible for supervising the usage of LPR technology. The primary administrator shall be at the rank of Associate Warden, Special Agent-In-Charge, equivalent or above.

The LPR Division Administrators are responsible for ensuring that LPR technology is utilized in a responsible manner consistent with all applicable policies, laws, and regulations. Division Administrators shall ensure compliance with LPR User Management, Audits, and Administrator Access as identified in DOMDepartment Operations Manual subsections 53060.5(c)(1), (c)(2), and (c)(3).

For implementations of LPR technology, EISEnterprise Information Services (formerly Information Services Division) is responsible for managing the procurement, architecture, data communication network, implementation, ongoing hardware and software support contracts, and licensing. LPR technology shall not be procured or installed without the knowledge and approval of EISEnterprise Information Services (formerly Information Services Division).

• EISEnterprise Information Services (formerly Information Services Division) shall designate, at a minimum, a primary and secondary system administrator of LPR technology, who are responsible for overall technical support of the systems and the support of other LPR Division Administrators.

Approved CDCRCalifornia Department of Corrections and Rehabilitation staff will be granted general user access to LPR technology to query information based on their job role. The employees designated to access the LPR system and information are:

• Special Agent series.

• Investigative Services Unit custody staff.

LPR end-user requirements are in accordance with DOMDepartment Operations Manual subsection 53060.7(b).

CDCRCalifornia Department of Corrections and Rehabilitation employees who are authorized to access LPR information must undergo training in accordance with DOMDepartment Operations Manual section 53060.8.

LPR data collected by CDCRCalifornia Department of Corrections and Rehabilitation cameras is stored in CDCRCalifornia Department of Corrections and Rehabilitation’s secure video management system.

• LPR digital snapshot images uploaded to CDCRCalifornia Department of Corrections and Rehabilitation’s system are maintained for a period of 90 days. After 90 days, the information will be overwritten. Text information converted from digital snapshot images shall be retained for a period of five years.

• Hot lists (i.e., stored lists of vehicles of interest) uploaded to CDCRCalifornia Department of Corrections and Rehabilitation’s LPR system shall be maintained until the conclusion of the investigation and then manually deleted.

• LPR footage related to an investigation, litigation, or criminal charges shall be retained in accordance with DOMDepartment Operations Manual subsection 47040.9(b).

LPR information can only be accessed and downloaded by authorized users with CDCRCalifornia Department of Corrections and Rehabilitation AVSS workstations.

• Any LPR information downloaded or accessed must be maintained in a secure location.

• LPR information may be exported for use in an ongoing investigation or as evidence.

• Any LPR information downloaded or otherwise shared or printed must be destroyed in accordance with current data retention policies found in DOMDepartment Operations Manual Chapter 1, Article 23.

Records shall be kept of any access given to LPR information; this record must include, at a minimum, the following:

• The date and time the information is accessed.

• The license plate number or other data elements used to query the LPR system.

• The username of the person who accesses the information.

• The purpose for accessing the information.

Verification of LPR data accuracy shall be in accordance with this policy.

• End-users shall attempt to verify LPR matches by visual confirmation using the photo associated with the match event. If the visual confirmation discovers the LPR match was invalid, the end-user shall report the error to the LPR Division Administrator.

• If feasible, the user should verify an LPR response through the California Law Enforcement Telecommunications System (CLETSCalifornia Law Enforcement Telecommunications System) before taking enforcement action that is based solely on an LPR alert.

CDCRCalifornia Department of Corrections and Rehabilitation does not allow other public agencies or private entities to access CDCRCalifornia Department of Corrections and Rehabilitation’s LPR systems.

CDCRCalifornia Department of Corrections and Rehabilitation shall not sell, share, or transfer LPR information, except to another public agency (as defined in DOMDepartment Operations Manual section 47040.14), and only as permitted by law.